West Side Production Space in Stunning Creative Warehouse

Rules

BOOKING *Our venue requires minimum of 30 days booking notice for all events, otherwise rush fees may apply. *All event rentals are based on a 12-hour minimum consecutive time period between the hours of 8 AM -12 AM, Monday - Friday and 9 AM - 12 AM Saturday - Sunday. *Included in your booking are 2 one hour planning meetings and 1 mandatory final planning meeting two weeks from your event date. ACCESS & DELIVERIES *Office business hours: Monday-Friday 10 AM - 6 PM. *All deliveries and site visits must be during the business hours stated above. All VENDORS *All vendors must be licensed and insured and provide the venue a copy of their General Liability Insurance no later than 5 days before the event. *All vendors are subject to an approval process and a mandatory walk through at the venue no later than 2 weeks prior to the event. CATERING *Catering is responsible for providing waste bins and garbage bags for the entire event and for busing tables and any food related trash. All trash must be double bagged and disposed of by catering staff in our bins located in our trash room. *All cooking must be done inside of the venue in our catering kitchen. The catering kitchen is available for rent by a licensed and insured caterer; inquire for details. *Areas for food preparation, such as plating, cutting, etc. will be determined on a case by case basis with a member of our staff. Please note, the kitchenette in the lounge is used for bar service only. BAR *All bar companies must secure an ABC license for any event at our venue and submit it no later than 3 weeks before the event. If no proof of license is submitted, the bar company will not be permitted to work the event. *Cash bars are not permitted *No shots permitted EVENTS *Client must conduct a pre-event walk through with site manager and note any existing damage. *A final walk through will be conducted with the site manager at the end of your rental period. *Guests, staff, catering and all vendors must be fully vacated by the end of the pre-arranged rental period, otherwise overtime rates apply *No access beyond granted areas without management approval. **Overtime rates are the hourly venue rate plus time and a half for any paid staff working over contracted hours. EVENT COORDINATOR *Client is required to hire a professional, insured Event Coordinator (a 'month of' coordinator is the minimum for the venue; 'day of' coordinators are not permitted) responsible for the following: 1. A detailed, to scale floor plan and run of show submitted no later than 3 weeks before the event for review and approval. Please note, hand drawn floor plans will not be accepted. 2. Attending the final planning meeting with the site manager at the venue 2 weeks out from the event to review finalized and approved details above. 3. Be onsite for the duration of the rental period to coordinate vendors and event day schedule. LOAD IN /LOAD OUT *All unloading and loading with cars, vans or trucks must be done from the adjacent venue lot. *No load out involving trucks can occur past 8 PM. Two hours of complimentary load out the following morning are included at no additional charge between the hours of 8 AM - 10 AM, Monday - Friday and 9 AM - 11 AM, pending availability. *Approved vehicles, including utility, may drive into the event space. *Approved vehicles may not impede on traffic in the shared parking lot or on Playa Ct. *Approved vehicles may not park, double park, or block neighboring driveways or parked cars on Playa Ct. *Client must provide all load-in/load-out equipment. PARKING *Your parking agreement comes with 19 parking spaces for your staff and vendors with easy access to the loading door. *Vendors are allowed to park only at the spots labeled venue parking. Cars parked in non-venue marked spots are subject to towing. *Guest valet is required for all events and must be booked through our preferred vendor. *All vehicles associated with the event must be vacated by the end of the contracted time. *Due to limited parking, we encourage Uber and Lyft options for each event. CLEAN UP AND WASTE *Client is responsible for the removal of all items brought into the venue and must remove all items at the end of the event rental period, unless previous approval from venue staff has been granted. Failure to remove any trash or small items by the end of the rental period will result in a $500 cleaning/trash fee. Larger items such as rentals or equipment will result in penalties to be determined on a case by case basis. *If client does not have catering, client must provide trash bins and bags and and dispose of in the venue's trash room at the end of the rental period. *No trash can be left in the event room, lounge, street or in neighboring bins. *Our janitorial service is required at all events and will be billed to client. BEHAVIOR OF GUESTS *In order to ensure a safe and enjoyable event for all, it is your responsibility to ensure that your guests obey a few common sense rules: - Guests are not allowed behind the bar, and in areas marked Private or No Access. - No beverages to be taken out of the building during or after the event. - Quiet dispersal after the event. - Unruly guests will be asked to leave and venue reserves the right to terminate the party. A/V *Amplified music levels must be approved *Bands, performers and their setup must be approved. *All outside A/V equipment must be approved. *Use of sub-woofers are strictly prohibited, no exceptions. DECOR & INSTALLATION *Although we encourage decor and installations, we do have some simple rules to follow as it pertains to our walls and floor: - No glitter or confetti - No painting - No nailing or pinning - No removal or artwork without permission - No loose flower petals - Any use of adhesives must be low tac and approved by venue management prior to the event day - Use of adhesives and decals on the floor is prohibited FIRE & SMOKE *We are a non-smoking venue. *Use of candles or any open flame is prohibited, with the exception of sternos for catering. *LED candles are allowed. *Fog Machines are not permitted.