Lincoln Square Gallery with Rotating Art Exhibitions

Rules

GALLERY RENTAL RESTRICTIONS Our rental policy forbids any decorations, food, or beverage that would endanger the works of art on display in the gallery. Red wines, dark juice, and open-flame candles are not allowed. All tables must be at least 6” from the gallery walls. Gallery staff reserve the right to alter the table arrangement at any time. Artwork is to be moved by staff members only. SECURITY DEPOSIT A $300 refundable security deposit must be submitted for damages. This will be returned immediately after the event. OWNER POLICIES 1) Liability Insurance: It is a policy of the Owner that any renters of hall space provide the Owner with evidence of special event general liability insurance in the amount no less than $1 million for each occurrence AND add Owner as additional insured. Typically, premiums for special event general liability insurance range from $250 - $300. If you require this type of insurance, please call Riehn Insurance (this is the Owner’ insurance provider) at 773-561-4200. 2) Liability Insurance (caterer): If renter engages the services of a catering company, the catering company shall provide the Owner with evidence of general liability insurance including products liability in the amount no less than $1 million for each occurrence AND naming Owner as additional insured and certificate holder. 3) Liability Insurance (liquor): If liquor is served, evidence of liquor liability insurance needs to be provided. 4.) Decorations: All rentals include the option to display decorations for your event on the first floor and in the elevator. These items can be displayed the morning of the event at the earliest. First floor decorations should be limited to a single table that will be positioned next to the elevator (ex. A stylized announcement or welcome sign for your guests that will direct them towards the elevator). Elevator decorations should be limited to posters, streamers, or other two-dimensional items that can be easily removed without causing damage or discoloration of the elevator walls. Please note that the plastic wall mounted sign holders in the elevator do not open outward. Paper signs slide in and out of the sides only. Pulling the panel outward will result in damage to the holder and a replacement fee will be deducted from the deposit accordingly. We also ask that you refrain from removing, damaging, or obstructing any Owner signs or posters. The Owner often hosts multiple events in one evening for the general public that are also advertised in the elevator, hallways, and entryway. Tampering with building signage (ex. Room capacity signs, fire instructions, room numbers, etc) is a safety hazard and is expressly prohibited. KITCHEN & BAR POLICIES Before leaving, all counters, sinks, and work surfaces must be cleaned and sanitized. All additional equipment (AV, tableware, etc.) must be packed and set aside to be ready for immediate pick up following your event. Note: With prior notification, we will allow a delayed equipment pick up time provided that the items to be held at the Haus are cleaned of all remaining food and drink and can be stacked and stored without obstructing exhibits or passageways. CONDITIONS AND RESPONSIBILITIES 1. Premises Rented. Renter and its guests agree that they will not use any other part of the building except for the rented space (Page 1) and the common entrance, elevator and staircase. Renter accepts that the building closes at 12:01 am on the night after the Event, and Renter is solely responsible for clearing the Premises of all people and property by such time. Penalties of $500.00 per hour will be in effect after 12:01 am. During the Event, the Owner will provide water, heat and electricity. 2. Security Deposit & Rental Fees. This signed Agreement and the Security Deposit (Page 1) must be received to reserve the Event date and time. The Security Deposit will be deemed as security for payment of the rental fees and if any, costs of: damages, clean-up and maintenance caused by the Event. Within 45 days after the Event, the Owner will refund the amount of the unapplied Security Deposit with a statement of actual costs for damages, clean-up and maintenance (if any) caused during the Event. 3. Outside Caterers & Insurance. Renter may use an outside caterer pre-approved by the Owner (email sufficient). At its discretion, Renter may propose another outside caterer for advance written approval by the Owner, upon demonstration that the caterer meets Owner’s requirements for insurance, business licenses and permits. Any other outside vendors, companies, suppliers and/or service providers must provide a copy of their certificate of insurance and any applicable licenses/ permits. NO FOOD MAY BE PREPARED ON THE PREMISES. KITCHEN POLICY— All kitchens are production space and are to be used for final food presentation, plating and bussing only. Please note that the Owner does not provide dishes, glassware, pots, pans, knives or utensils. The kitchen production space will be provided in a clean condition and the space should be returned to a clean condition immediately following the Event. A final walkthrough with Owner staff is mandatory at the close of Event. Please refer to any posters or check lists posted in the kitchen production area. 4. Alcohol Service. Alcohol may only be served by bartenders supplied by Renter’s approved outside caterer. The caterer must have an insurance policy that includes host liquor liability coverage (or similar), name Owner as an ‘Additional Insured’ and provide the Certificate of Insurance to Renter and Owner, to protect against alcohol-related accidents. Renter, and its vendors, agree not to serve or provide alcoholic beverages to any person under the verified age of twenty-one (21). 5. No Illegal Activities. Renter agrees to comply with all local, state and federal laws, regulations and ordinances related to the Event, including those concerning food and beverage distribution, use and disposal during the Event by Renter and its guests. Renter agrees that it will be solely responsible for and will prevent all guests from the use of any controlled substances as defined under local, state and federal laws. Renter and its guests are prohibited from bring into the building any firearms or weapons of any kind. NO SMOKING IS ALLOWED ON THE PREMISES OR WITHIN 15 FEET OF THE FRONT ENTRANCE. 6. Load-in/ Load Out & Cleaning. Renter agrees to follow all instructions from the Owner for bringing in equipment, musical instruments and furniture, and any other procedures necessary for a safe and orderly Event. All load-ins and load-outs must take place within the agreed-to timeframe. If there is an event prior to this Event, a timed load-in will be required. The Owner is not responsible for checking-in or handling any items brought into the venue by rental companies. All external items delivered are the responsibility of Renter. Any excess material (e.g., bubble wrap, boxes, hangers, plastic, etc.) created by deliveries must be removed and disposed of by Renter, caterer or Renter’s vendors. The Premises will be in a clean condition prior to the Event, Renter will return the Premises to the same clean condition in which it was found. 7. Security Guards. Owner may require security personnel to be present for the Event. Renter will prohibit, and if necessary will remove any guest(s) whose conduct is detrimental to the safety and welfare of the Renter, the Owner or other guests. Security guards have the right to maintain order and remove any guest(s) whose conduct is solely deemed by a security guard as detrimental to the safety or welfare of people or property. Security guards have the right to require that all of guests submit to a search/scan of their person and property prior to entry into the building. 8. Liability & Indemnity. Except as provided by Illinois law, Owner will not be liable to Renter for any damage to him/her/it or their guests arising from any act, omission or negligence and all claims for any such damages or injuries are hereby waived by Renter. Renter agrees to agrees to indemnify, defend, and hold Owner, its directors, officers, employees and agents harmless of and from any liabilities, costs, penalties, or expenses arising out of and/or resulting from the rental and use of the Premises, including but not limited to, the personal guarantee of provision, service and dispensing of payment by Renter, its employees, agents and vendors. 9. Decoration of the Premises. To make the Event a special and welcome experience, Renter will be allowed, within reason to prepare decorations reflecting their creative requirements. Upon request, the Owner staff will rearrange and move any furnishings, including tables, seating and other furniture. No nails, screws, staples or penetrating items are to be used on the Premises’ walls or floors. NO glitter or foil (non-paper) confetti is allowed on site. Only low tack/ removable tape is allowed on floors and walls. Any damage will be charged for, after the Event. 10. Occupancy Limit. Renter agrees that Renter and its guests will comply with the Occupancy Limit specified for the Premises. If the occupancy limit is exceeded, Owner will have the immediate right, with or without public authority to close the Premises and remove all occupants. Should this occur, Owner will not be required to refund any Rental Fee or Security Deposit. EVENT DAY SCHEDULE DETAILS 1. Decorating: Date      Time       to       Date      Time       to      2. Other:      Date     Time       to       Deliveries: All deliveries of food, alcohol, beverages, and entertainment shall be done thru the alley behind the building via the freight elevator (ring bell for janitor). Failure to use freight elevator will result in a $100.00 deduction from Security Deposit. Date      Time       to      Date     Time       to      4. Event: Entertainment to stop 15 minutes before contract end time. Bar to close 30 minutes before contract end time. Food service to end 60 minutes before contract end time. 5. Damage(s): Any damage to or broken items will be deducted from Security Deposit, billed per time and material. Any decorations, and any tape used in decorating must be removable.