Old Town Film & Photo Studio

PARKING Parking in our lot is not available for events taking place between 9:00AM-6:00PM Monday-Friday. AGREEMENT Please read this Agreement, Addenda “A”, “B” and “C” attached to this Agreement, and the attached Terms of Use (if any) in their entirety to make sure that you understand the requirements for licensing the Facility, for everyone’s safety and comfort and keeping CTRL Collective’s Facility a well maintained and safe location for future use. INSURANCE Special Event Liability Insurance is required of ALL Facility licensees. Proof of the liability insurance required by this section is required and is due upon our request before your event. Client, at Client’s sole expense, shall provide and maintain the following policies of insurance at no less than the stated minimum levels: (a) Commercial General Liability Insurance, with coverages and minimum limits of: (i) $1,000,000 General Liability per Occurrence; (ii) $2,000,000 General Liability Annual Aggregate; (iii) $1,000,000 Personal and Advertising Injury per Occurrence; (iv) $300,000 Damage to Rented Premises; (v) $10,000 Medical; and (vi) $10,000 Business Property, (b) Auto Liability Insurance, with $1,000,000 combined single limit; and (c) Workers compensation plus $1,000,000 minimum employer’s liability limit (required of contractors, vendors and other service providers only). Client is responsible for providing a Certificate of Insurance and an endorsement naming Facility as additional insured, evidencing Client’s policies of insurance described above (and separate certificates and endorsements reflecting the foregoing policies of insurance for each of Client’s contractors, vendors and other service providers requiring access to the Facility). Please note: Client’s outside contractors, vendors and/or other service providers whose personnel plan to enter the Facility MUST deliver copies of their certificates of insurance and endorsements, naming Facility as a co-insured or additional insured under their required policies of insurance, to the Facility no later than twenty-five (25) days before your event. For purposes of this Agreement, the term “vendors” includes, but is not limited to, caterers, valets, performers, entertainers, sound and lighting technicians, photographers and videographers, florists, decorators, and providers and renters of equipment but specifically excludes those invited by Client for the sole purpose of speaking or presenting. If alcohol is to be served at your event, your Special Event Liability Insurance policy shall include Host Liquor Liability coverage to protect you and us against alcohol-related accidents and risks. You are responsible and ultimately liable for the safety of your guests. (Your catering service(s) may carry Host Liquor Liability insurance and may be able to include you and the Facility on their policy(ies) to provide this required coverage.) CATERING STANDARDS We highly recommend that a caterer from our recommended caterers list be used for your event. Our recommended caterers have experience working at the Facility and are familiar with the Facility’s rules, policies and procedures. Insurance/Credit Card. All caterers working at the Facility are required to have valid certificates of insurance (complying with the “Insurance” provisions above) and a credit card on file with us due no later than twenty-five (25) days before your event. Kitchen Policy. The kitchen at the Facility is production space and is to be used for final food presentation, plating and bussing only. Please note that the Facility does not provide plates, dishes, glassware, pots, pans, knives or utensils. The kitchen will be provided in a clean condition and must be returned to a clean condition immediately following your event. A final walk-through with a member of our event staff is mandatory at the close of your event. Please refer to the clean-up check list posted in the kitchen. GUEST COUNT Final guest count changes MUST be submitted in writing to us at least ten (10) days before your event. MAIN ROOM MAXIMUM CAPACITY 600 for a reception (standing only) SITE DECORATION The Facility wants to make your event here a special and welcome experience. Therefore, every effort will be made to allow you to prepare decorations reflecting your reasonable taste and creative inspiration. However, all decorations must be pre-approved by the Facility’s Event Planning Leader no less than ten (10) days before your event. Only the staff and managers of the Facility may rearrange or move Facility furnishings, including, but not limited to, work units, desks, tables, artwork, lamps and seating. No nails, screws, staples or other penetrating fasteners are to be used on Facility walls, floors or ceilings. Only low-tack tape is allowed on Facility walls, floors and ceilings. ABSOLUTELY NO floating sky lanterns, fire pits, fireworks, pyrotechnics displays, sparklers, tiki torches, glitter, foil (non-paper) confetti, rice, rose petals or birdseed are allowed at the Facility or the Facility parking lot or grounds. Lights and other decorations may not be attached to trees or other landscaping. CONDUCT No illegal drug or tobacco product use is allowed at the Facility. Loitering or congregating outside on the sidewalk within 25 feet of the Facility at any time during the event is prohibited. Harassing and abusive behavior, disparaging remarks and any type of physical violence is prohibited at the Facility and will be cause for immediate expulsion from it. Client and its guests shall use the Facility in a considerate manner at all times. For events for persons under 21 years of age, we prefer that your guests not have in-and-out privileges. Conduct deemed disorderly in the sole judgment of the Facility’s managers and staff shall be grounds for immediate expulsion from the Facility and conclusion of the License period. In such cases no refund of event deposits or fees will be made. LIVE MUSIC/DJs/NOISE Loud music and other entertainment must end by 10:00 p.m. on weeknights (Sunday through Thursday) and by 12:00 midnight on weekend nights (Friday and Saturday). Provided that the volume is modest and the music or other entertainment is not louder than normal speaking volume outside the Facility, music and other entertainment may continue after these times for the duration of your event. Music and dancing are permitted (and encouraged) in the Facility. However, the Facility is located near residences and the City of Los Angeles Noise Ordinance may apply. In the event that loud music or noise at your event creates a nuisance, disturbance or violation of the Noise Ordinance, Facility managers and staff are authorized, in their sole judgment, to require the Client and/or Client’s DJ or live music presenter to turn the volume of the entertainment down. In the event a nuisance, disturbance or violation is repeated or continues, Facility managers and staff may, in their sole discretion, terminate the License and expel Client’s employees, contractors, vendors, service providers and guests from the Facility or require that the offending music or noise be ended. In the event of disturbances to the point of expulsion, no refund of event deposits or fees will be made. LOAD-IN/LOAD-OUT AND STORAGE All load-ins and load-outs must take place within the designated timeframe given by the Facility. If there is an event at the Facility before yours, a timed delivery will be required. The Facility is not responsible for checking in or handling any items brought into the Facility by rental companies or vendors. All external items must be checked in and signed for by the Client or Client’s representative. All excess material (such as boxes, bubble wrap, shrink wrap, foam, other packing and packaging materials, pallets, hangers, etc.) created by deliveries must be removed and disposed of by the rental company, vendor or the Client. Limited storage is available upon request. Storage fees will be applied to any items left overnight or beyond normal load-in/load-out times and to items left post-event for shipment out via courier or common carrier. Please note: it is not the responsibility of the Facility to ensure that deliveries or pick-ups are scheduled and executed. CLEANING, TRASH AND EQUIPMENT REMOVAL The Facility will be in a clean condition before your event. All rental equipment must be removed from the Facility, its parking lot and grounds promptly following the conclusion of your event. CITY, COUNTY, STATE AND FEDERAL LAWS Client and the Facility each respectively agrees to comply with all applicable city, county, State and Federal laws applicable to operating and/or licensing the Facility and shall conduct no illegal act at the Facility or the Facility parking lot or grounds. The Facility, Facility parking lot and grounds are drug-free and non-smoking areas at all times. Client agrees not to sell alcohol, spirits or alcoholic beverages at the Facility at any time. Client may not serve alcohol to minors at the Facility. Client agrees, for everyone’s safety, to ensure that alcoholic beverages are served and consumed in a responsible manner. The Facility reserves the right, in its sole discretion, to expel from the Facility anyone who in the judgment of its managers or staff is intoxicated or under the influence of alcohol or drugs or who in any manner does or participates in any act jeopardizing the rights, use permit, or insurability of the Facility or the owner of the Facility or the safety of the Facility’s managers, staff, guests or members. ENTRY AND EXIT Client agrees that the Facility’s managers and staff may enter and exit the Facility at any time. At least one representative of the Facility will be on site during your entire event and will check periodically with the responsible parties to insure things are running smoothly. We will also be checking the bathrooms and the overall Facility, replenishing hand towels and toilet paper, and will be available for questions and to respond to needs or issues that may arise during your event. LOST AND FOUND The owner of the Facility shall have no responsibility or liability for personal effects or possessions left at the Facility or Facility grounds before, during or after any event. We do maintain a lost-and-found and our policy is to hold recovered items for up to thirty (30) days. PROMOTIONS AND COPYRIGHT We hope that you have a fantastic and successful event. Should the Facility be engaged in the promotion or co-production of your event, it is important that we see and approve all marketing messages and communications for the event. For any approved uses of the Facility’s name, information and/or biography, signage, logo, trademarks or Facility (including in copy, photographs or video), you are hereby granted license in and right to use such approved materials for the purpose, media, medium and duration we approve. We are happy to provide quality images of our Facility and information about the Facility for promotional materials upon request. We hope you will refer others here and are happy to answer any questions you might have about the types of events we do. We are also happy to personally welcome your guests and to speak to them about our services and capabilities. The representative of the Facility and/or promotional materials and signage present at your event will be available to respond to any questions about us, the Facility or our upcoming events. OTHER CONDITIONS AND RESPONSIBILITIES OF CLIENT Client is responsible for providing a list of all contractors, vendors and other service providers you propose to use for the event to the Facility’s Event Planning Leader not later than two (2) weeks before the Event. In addition, Client and Client’s contractors, vendors and other service providers shall comply with the applicable provisions in this Agreement and the rules set forth in Addendum “C” attached hereto. The Facility at its sole discretion, may mandate that additional security personnel are assigned to your event, which may involve additional fees over and above your Facility License fee. MISCELLANEOUS PROVISIONS Client and the Facility agree to the miscellaneous additional provisions set forth on Addendum “B” attached hereto.  Addendum “B” MISCELLANEOUS PROVISIONS B.1 Entire Agreement. This Agreement, and the addenda attached hereto, represent the entire agreement between the parties in connection with the transactions contemplated hereby and the subject matter hereof and this Agreement supersedes and replaces any and all prior and/or contemporaneous agreements, understandings and communications between the parties, whether oral or written, with regard to the subject matter hereof. There are no oral or written agreements, representations or inducements of any kind existing between the parties relating to this transaction which are not expressly set forth herein. B.2 Amendment of Agreement. This Agreement may be amended or modified at any time with respect to any provision by a written instrument signed by the Facility and Client. B.3 [intentionally omitted] B.4 Notices. Any notice required or permitted to be given under this Agreement shall be written, and may be given by personal delivery, by facsimile transmission or by registered or certified mail, first-class postage prepaid, return receipt requested. Notice shall be deemed given upon actual receipt in the case of personal delivery or facsimile, or upon mailing. Mailed notices shall be addressed to Client and to the Facility at the Facility at their respective addresses set forth on the first page of this Agreement. B.5 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. B.6 Agreement Construction. The Facility and Client acknowledge that this Agreement, as executed, is a product of negotiation between the parties and that it shall be construed fairly and in accordance with its terms, and shall not be construed for or against either party. No inferences as to the intention of the parties shall arise from the deletion of any language or provision of this Agreement. B.7 Severability. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, that invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if the invalid, illegal or unenforceable provision had never been part of the Agreement. B.8 Counterparts. This Agreement may be executed in any number of counterparts and each such counterpart shall be deemed to be an original instrument. B.9 Rights and Remedies. Duties and obligations imposed by this Agreement and rights and remedies available hereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law. B.10 Waiver. No waiver by either party, at any time, of any breach of any provision of this Agreement shall be deemed a waiver or a breach of any other provision herein or a consent to any subsequent breach of the same or another provision. If any action by either party shall require the consent or approval of another party, such consent or approval of such action on any one occasion shall not be deemed a consent to or approval of such action on any subsequent occasion or a consent to or approval of any other action. B.11 Captions and Headings. The captions and the paragraph numbers appearing in this Agreement are inserted only as a matter of convenience and do not define, limit, construe or describe the scope or intent of this Agreement. B.12 [intentionally omitted] B.13 No Third-Party Beneficiary Rights. This Agreement is entered into for the full benefit of the Facility and Client and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. B.14 Incorporation of Addenda. Each and all of the addenda attached to this Agreement are incorporated herein by reference as if set forth in full in this Agreement. B.15 Binding Effect. This Agreement shall be binding upon and ensure to the benefit of the parties hereto, their respective heirs, legal representatives, administrators, successors-in-interest and assigns. B.16 Assignment. No right or interest arising under this Agreement may be assigned by either party without the prior written consent of the other party to this Agreement. B.17 Read and Understood. Each party acknowledges that it has read, and that it understands, this Agreement and agrees to be bound by its terms.  Addendum “C” FACILITY OWNER’S RULES AND REGULATIONS C.1. The Client shall not allow or permit the obstruction of any Common Areas, including driveways, walkways and stairways. C.2. The Facility owner reserves the right to refuse access to any persons the Facility owner in good faith judges to be a threat to the safety, reputation, or property of the Facility and its occupants. C.3. Client shall not make or permit any noise or odors that annoy or interfere with the Facility’s members or other persons having business within the Facility. C.4. Client shall not bring or keep animals or birds within the Facility and shall not bring bicycles, motorcycles or other vehicles into areas not designated as authorized for the same. C.5. Client shall not make, allow or permit litter except in appropriate receptacles for that purpose. C.6. Client shall be responsible for the inappropriate use of any toilet rooms, plumbing or other utilities. No foreign substances of any kind are to be inserted therein. C.7. Client shall not deface the walls, partitions or other surfaces of the Facility. C.8. Client shall not allow or permit anything in or around the Facility that causes excessive vibration or floor loading in any part of the Facility. C.9. Client shall not employ any service or contractor for services or work to be performed in the Facility, except as approved by the Facility. C.10. Client shall return all keys, key cards and openers at the termination of its License and shall be responsible for the cost of replacing any keys, key cards and openers that are lost. C.11. Client and its employees, vendors, other service providers and guests shall not go upon the roof of the Facility. C.12. Client shall not allow or permit smoking or carrying of lighted cigars or cigarettes in areas reasonably designated by the Facility owner or by applicable government agencies as non-smoking areas. C.13. The Facility shall not be used for lodging or manufacturing, cooking or food preparation except for food preparation and cooking for the benefit of Client’s guests. C.14. Client shall comply with all safety, fire protection and evacuation regulations established by the Facility owner or any applicable government agencies. C.15. The Facility owner reserves the right to waive any one of these rules or regulations, and/or as to any particular Client, and any such waiver shall not constitute a waiver of any other rule or regulation or any subsequent application thereof to such Client. C.16. Client assumes all risks from theft and vandalism and agrees to keep the Facility locked as may be required. C.17. The Facility owner reserves the right to make such other reasonable rules and regulations as it may from time to time deem necessary for the appropriate operation and safety of the Facility and its occupants.