OUR VENUE This newly-renovated landmark poses exposed brick walls, industrial beams, and natural sunlight glowing through 30 foot high ceilings. Venue rental includes facility staff and setup/breakdown of house furniture including 100 chairs, lounge furniture, highboys and ergonomic options for working meetings or classroom-style sessions. AVAILABILITY All bookings require a 4-Hour Minimum 6PM-3AM Monday-Friday 6AM-3AM Saturday-Sunday SPACE ACCOMMODATIONS 6,065 Total Square Feet 3,300 SF Main Floor 2,315 SF Atrium* 450 SF Mezzanine* *Pricing listed is for the Main Floor only. Use of Atrium, Mezzanine or Conference Rooms will incur additional fees. MAIN FLOOR Ideal for general assemblies with stage, large projection screen and excellent in-house audio. Main Floor capacities: 150 classroom 250 banquet 250 theater 300 standing reception 450 standing reception (Additional add-on of gallery space) MEZZANINE 450 square feet lounge that overlooks the main floor, provides up to 30 seated. 4 CONFERENCE ROOMS Capacities ranging 15-50 depending on room and layout. INCLUDED IN YOUR RENTAL Site Manager (support throughout event) All In-House Furniture WIFI | Portable 52" Monitor Projector for slides only (additional needs will require AV Tech) Two wireless handheld mics Support Staff (setup/breakdown in-house furniture) Janitorial Service (stock/refresh restrooms) Limited use of kitchen (prep, staging, food service) IN-HOUSE FURNITURE & A/V INVENTORY Event provides up to 100 chairs for theater style seating. Please request current list from Host. Additional rentals may be needed based on attendance. SITE MANAGER & SUPPORT STAFF All event use of the facility will be overseen by our staff. You will be provided your Site Manager’s name in advance, and they will be your point person during the event and setup/breakdown. The Site Manager will have your final event order including floor plan and run of show, and for most events, Support Staff will be onsite to assist them in executing all details previously agreed to. ADDITIONAL SERVICES AND RENTALS Option to add-on additional space Preferred Caterers list available Preferred Security list available Special Events Services list available PRIME LOCATION Located in the heart of Oakland, neighboring Lake Merritt and the thriving Uptown district. -Blocks from 19th Street BART -Paid parking lot and garages -Bike racks to accommodate over 20 cycling guests ACCESS TIMES Booking start/end times covers your event timing (when you are hosting guests.) Additional time for setup & breakdown will be billed at $190/hour.
Certificate of Insurance showing coverage of $1M is required, with the venue listed as additional insured. DELIVERABLES Event clients are required to provide at least one week prior: - List of all vendors who will be onsite for the event - Timeline including 1) guest arrival/departure, 2) vendor load-in/out times, 3) rental delivery/pickup times - Floorplan approval - Stage run of show, if applicable STAFF RESPONSIBILITY In-house staff is responsible for setup and maintenance of in-house inventory and amenities, and are available to support with any facility-related questions including trash or restroom maintenance, temperature, lighting and power. In-house staff is not responsible for event security, registration/check-in/ticket sales, food and beverage service and cleanup, or setup/breakdown of decor and rentals. MEMBERS ACCESS - Many of our members have 24/7 access to the building. Any space within the facility that has not been rented for the event will be left available for members. If you do not want our members to work in a space adjacent to yours, please inquire about booking it. - Members are all asked to be mindful of each other’s use of the space by respecting room boundaries and noise levels. - Private offices within the building may not be blocked at any time, and must remain easily accessible. - Restrooms will be shared with our members. GUEST ACCESS TO FACILITY - Event guests are welcome to take a self-guided tour of the facility at any point during your event. Food, beverage, loitering and socializing are not permitted outside of the rented space and these guests will be asked to return to the event. - Guests under 18 years old must be supervised by an adult at all times. ART ON DISPLAY Our community space features revolving art exhibitions throughout the facility. Art displayed may include controversial or adult content and imagery. In no circumstance may artwork be removed, covered up or taken down. On request, we will do our best to communicate future exhibits’ content. TERMS OF EVENT DETAILS EVENT TIMES - “Event Time” refers to the time allotted for the event itself to occur, with event attendees being hosted on the property. - “Access Time” refers to the time allotted for event organizers, vendors, volunteers, etc to arrive on the property for event prep, setup and breakdown. This is billed at a deeply discounted fee for opening our facility. Staffing fees will also be applied. - Any time spent onsite beyond the window specified in the agreement will be billed the hourly facility fee, prorated every 15 mins. Please consider this in planning your final remarks, last song, last call, etc. EARLY CLOSURE - We make great effort to avoid any disruption to our members’ hours, Monday through Friday 8:00am-7:00pm. Disruption is considered anything outside the “norm”, including furniture movement, displacement from workspaces and communal areas, noise, and audio/visual testing. - With proper advance notice, events may gain access to the space for setup beginning no earlier than 5:30pm (5:00pm for some auxiliary rooms.) Please note this is also the earliest that our staff may begin event setup. - Please communicate to all involved in your event that arrival inside the building is never permitted prior to 5:30pm. FOOD & BEVERAGE CATERING -Use of the Preferred Vendors List is highly encouraged, but not required. -We encourage hiring eco-friendly caterers that align with our Sustainability policies (below) -Events are not required to hire a professional caterer. However, events hosting over 50 guests without a professional caterer will be required to place a security deposit in the case of extensive clean-up or trash, leftover food, storage or any related duties taken on by our company. Security deposits for DIY catering range $150-650 depending on the scope of the event. To ensure a higher probability of your full deposit being returned, ask your Site Manager for a final walkthrough of the space before the contracted breakdown time ends. TRASH & CLEAN-UP -All waste incurred by food and beverage are the responsibility of the event. Please bring additional trash cans and bags if needed, and leave sealed trash bags at the curb for pickup. -Our waste cans will be emptied throughout the event by our staff. -Janitorial Fees cover sweeping and mopping of the space, restrooms maintenance and restocking, and general surface cleaning before and after your event. During the event and breakdown time, please ensure swift clean-up of any potentially hazardous spills or messes during the event by contacting the Site Manager. KITCHEN USE -We are happy to provide approximately 20 dishes/cups/utensils from our kitchen. If used, please follow instructions posted on the dishwasher to begin a wash cycle before you depart. -Appliances are not available for event use, including fridge/freezer, microwaves, stove/oven. ALCOHOL -Organizer’s responsibility to ensure all event participants are legally allowed to drink alcohol. -For events open to the public: An insured bartender is required to pour any alcoholic drink, and an ABC license must be obtained. -For private events with pre-purchased tickets and a record of who is attending: alcohol must have a designated server who is 24 years of age or older with liability insurance provided in advance. SUSTAINABILITY We are committed to the values of fostering a healthy body and healthy planet, and we strive to implement these values in our business practices.Thank you for joining us in this effort to reduce our footprint and generate a positive impact with events Each instance below will be charged a $50 Footprint Fee if breached: -serving products with high fructose corn syrup, including sodas and juice mixers -serving individually bottled water -use of non-compostable dishware (when disposables are used) -use of helium PLANNING & PRODUCTION RENTAL DELIVERY & PICK UP -If rentals are expected onsite outside of the Access & Events times specified in your agreement, please submit the request, along with the rental order showing all items to be stored. -Rental storage space is very limited, and not guaranteed. Without prior confirmation of delivery and pickup windows from us, vendors may be turned away upon arrival. -If dirty dishes are to be stored on the premises after the event, crates MUST be bagged and tied shut. DECOR -No confetti or confetti-like use is permitted on the premises. -Gaffers or painters tape may be used on floors/walls. All other tape/adhesive is not permitted. -Any decor installation causing permanent alteration or excessive cleanup (holes, residue, etc) is not permitted. FIRE Use of propane or flame, including candles and cooking/heating equipment, must be approved by Oakland Fire Department and a fire permit must be submitted to IHO. SECURITY DEPOSIT -All events over 100 guests are required to place a fully-refundable security deposit at least one month prior to the event. Depending on the scope of the event, security deposits range $250-$1,000. The security deposit will cover the cost of any damages, extensive cleanup, overtime, or other fees incurred during or after the event. -Security deposit refunds will be assessed within 7 days of the event, and payment will be received no later than 30 days after assessment. FEE ADJUSTMENTS - Events booked more than one year prior to the event date will be subject to a fee increase aligned with the pricing structure that year. - No fees quoted are guaranteed until paid and confirmed. CANCELLATION We stand by the Peerspace Cancellation Policy. https://support.peerspace.com/hc/en-us/articles/210458203-What-is-the-cancellation-and-refund-policy- ADDITIONAL REQUIRED INSURANCE All events must provide general liability coverage to cover losses in the case of injury or property damage. Please submit a Certificate of Insurance at least two weeks prior to event, including Commercial General Liability with at least $1 million combined single limit, written on an occurrence basis Named Insured to match event contact name/business or organization name used on Peerspace. If alcohol will be served, Liquor Liability insurance must be provided. This can be included on the event insurance, or provided by the bar vendor. SECURITY Event clients are required to hire outside security if the event is planned to occur past 8:30pm or if more than 100 attendees are expected. Security guards should be instructed to primarily keep post at the event entrance, with attention to all three entrances located on the first floor. CONDUCT - Illegal drug use and smoking of any kind are not tolerated on the property or within 25 feet of the building. - Events are not invited to spill outside onto the sidewalk at any time during the event, and doors must remain closed at all times. - Any type of violence or threat of physical violence will not be tolerated and will be cause for immediate expulsion. - Events will be expected to use the premises in a manner that is considerate of the facility, its staff and members, and our neighbors at all times. Conduct deemed disorderly at the sole discretion of our staff will be grounds for immediate expulsion from the premises and conclusion of the event. MISSION-ALIGNMENT Use of our facilities are restricted to those aligned with our mission and goals. ● Authenticity - We invite the whole person into the space and create a container for authenticity to emerge ● Radical Inclusivity - We believe in order to create a thriving and resilient community all voices and perspectives must be invited to the conversation. We thrive because we are diverse and multicultural ● Creativity and Expression - We believe at the core of transformation is creativity. We inspire each other to express our creativity and purpose ● Collaboration - Our meme is innovation through collaboration. We embody the African proverb: “If you want to go fast go alone. If you want to go far, go together.” ● Inspiration - We believe a spark of inspiration has the ability to change the world. We consciously create an atmosphere of inspiration ● Respect - We honor each other’s special gifts and differences and keep sacred our physical environment ● Reciprocity - We value the opportunity to give to our community and receive from it ● Effectiveness - We leverage each other’s strengths and resources and gain the knowledge we need to effectively contribute to making a better world.
This is a beautiful venue and was definitely accommodating to our needs for our show. I love the venue. The difficulty we had with this booking was information that we discussed with the original person that booked us off of Peerspace not being relayed to the Production Manager, which caused a lot of confusion. The person we communicated with on Peerspace (I believe her name was Ana) ,she was extremely helpful, patient, and was able to give us the confidence in moving forward with this venue for our historic event. The difficulty occurred once we were booked and transferred to communicate with another individual, Nilo. The majority of information we discussed from our walk-through with Ana was not communicated to Nilo. It is difficult to bounce from one person to the next and information not being relayed. I did express my concerns in regards to all of this because we were transparent with our goals and areas we discussed booking from day one. We also had difficulty with responses to our communication via e-mail. Other than these communication issues, our event was a success. I just feel like the communication between the staff when working with one particular client could be improved and could definitely provide your client with a better experience with not feeling as if they have to go over everything repeatedly after numerous site visits and walk-throughs with different people. Overall, our business was happy with the venue. We found difficulty with communication. My rating is not for the venue, it is due to the lack of communication amongst your staff. Thank you kindly for providing us with this space.