Located in the Esplanade business park in Downers Grove, the conference center is available for full-service meeting rentals and can host conferences or meeting functions that range from small groups up to large events for more than 100 participants. The conference center location is the perfect destination for the western suburbs: minutes from all major highways and surrounded by dining, shopping and entertainment options. FEATURES Capacity and Square Footage • Full Conference Center: 2,100 square feet -- Accommodates 80-100 participants classroom-style at 6-foot tables -- Accommodates 120 participants theatre-style • Divisible via air wall into Training Rooms East and West: 1,050 square feet per room -- Accommodates 40-55 participants classroom-style at 6-foot tables -- Accommodates 70 participants theater-style • Tables included in rental are standard 6-foot x 18” conference tables. If other tables (rounds, high boys) are needed, additional rental fees will apply. Hours The listing’s hourly rate applies to the regular business hours of 8:30 AM to 4:30 PM Monday through Friday. Inquire about early morning, evening, and weekend rates. State-of-the-Art Equipment and Technology (included in rental fee) • Dedicated projectors that connect to your laptop (PC or Mac) • Retractable screens installed in ceiling • High-speed wireless Internet and electricity access for all guests Equipment and Technology Add-Ons (available at additional cost) • Flip charts and markers • Videoconferencing with up to 3 additional sites simultaneously via Polycom technology • Audioconferencing via speaker phone and integrated microphones for enhanced sound Catering and Overnight Accommodations • Variety of catering options available at additional cost • Guest rate negotiated at Doubletree Guest Suites Chicago/Downers Grove, located just across the street within walking distance of the ICEP Conference Center. Special rate of $136 per night single/double or $166 per night single/double for upgrade that includes access to Concierge Level; includes buffet breakfast for up to 2 adults per room per day and complimentary wireless Internet access in guest room (note the rate may change by season) Catering Options (additional cost) • Coffee Service $2.50 per person • Soft Drink and Water Service $3.00 per person • Snack Breaks $3.00 - $5.00 per person • Breakfast $10.00 - $15.00 • Lunch $18.00 - $25.00 For all catering options, the exact head count of guests must be provided by 12 noon two business days prior to the event. This will be considered the guaranteed head count and catering package minimum. Any additional attendees exceeding the guaranteed head count will incur additional cost.
1. Alcohol is prohibited. 2. Smoking is prohibited inside the building and within 15 feet of any entrance or exit in accordance with Illinois law. 3. Pets and/or other animals are not permitted. 4. No outside food is permitted. (Special exceptions may apply; must be negotiated and approved at the time of booking.) 5. No children under 13 permitted. (Special exceptions may apply; inquire for details.) 6. We reserve the right to limit the noise volume in the function space for the consideration of others. 7. Doors to the facilities will open 30 minutes prior to your scheduled starting time. Early setup may be subject to additional charges at the same hourly rate as your space rental. 8. All guests, invitees and other persons must vacate the designated space at the closing hour indicated when booking. Overtime space usage will be subject to additional charges according to PeerSpace rules. 9. A Host staff member will be on-site at all times during the function. 10. Meeting materials may be shipped to the location no earlier than 3 days prior to your function date. Only pre-paid packages will be accepted. Any packages delivered C.O.D. will be refused. 11. No security will be provided during the function. 12. We assume no responsibility for damage to or loss of any materials, equipment or articles sent or brought into the function space. We will not be responsible for any belongings left behind in the function space.