Fantastic Orange County location for your meeting needs and beyond. Our space is perfect for business meetings, client meetings, training, conference room, group work, planning sessions, work sessions, brainstorms, interviews, sales meetings, classes, lectures, workshops, coaching, orientation, speaker panels, seminars, summits, yoga and more! Our (4) conference rooms can easily accommodate 34 guests. And, in a squeeze ten more people could sit in chairs at the side of the rooms. Consider using this space for your next business conference or event. We are a local Irvine non-profit located within 1 1/2 miles of Irvine restaurants to make catering your big meeting easy. On-site parking (173 spots). Available Monday to Saturday at 8:00 am to 7:00 pm. .6 miles from UC Irvine. Amentities include: Tables and Chairs Small Kitchen (Sink, Microwave and Fridge) area Whiteboard and Markers Wall Mounted Flatscreen TV Wireless Internet Room Specs: -713 sq ft Conference Rooms (2); 403 sq ft Conference Rooms (2) - Classroom Seating for 19 or 34 guests - Additional chairs for perimeter seating available - Rooms can accommodate an additional tables for catering setup upon request Space rental includes: - Whiteboard - Flip Board Stand - Flat Screen TV w/ HDMI Plug In - DVD Player - WiFi Access Depending on your event we may require a Certificate of Insurance prior to a booking. Event Insurance can be purchased by visiting https://tulip.onebeaconentertainment.com/e/tulip/apply.aspx For this very special space, we typically like to have the host of the event meet with our office administrator to walk through and ensure your needs are met. All guest hosts are required to sign The CONDITIONS AND GUIDELINES FACILITY USE FORM prior to the event. To reserve your space, we require a minimum deposit of $100 and is due with the application form. The deposit will be refunded provided Agreement conditions have been met. Please leave the space in the condition it was found in! Set up and clean up time must be included in your reservation time.
1. Facilities must be reserved, and facilities use approved by the Event Coordinator, the Pastor and the Trustees (our governing body). 2. Deposit. One-time reservation of any host facility requires a minimum deposit of $100 and is due with the application form. The deposit will be refunded provided Agreement conditions have been met. Please note that the host considers all fees for facilities use as donations that cover utilities, maintenance and general depreciation. 3. Unless approved by the host as a sanctioned event, applicants must provide a Certificate of Insurance ($1,000,000 minimum) naming the host as “additionally insured, “with primary coverage provided by the user. If possible, the certificate would specify the activity, date and location. Individuals as applicants will need to arrange coverage through their homeowner’s policy. Access will be denied if proof of insurance is not provided prior to the event. 4. All donations will be paid by check. NO cash will be accepted. 5. All applicants are responsible for clean-up (including returning furniture to its original location), turning off lights and heating/cooling system and locking all doors and windows. Dry erase boards must be cleaned after use. 6. Keys must be returned to the church office by the end of the business day (office hours: 9-5 Monday-Thursday). Fee for lost key: $100. 7. The person making the reservation must attend the event and is responsible for making sure all host Agreement terms and policies are followed. 8. The occupancy limit posted in each room must be adhered to by all applicants. 9. Rooms used by the applicant must be specifically included in the contract. Contact the church administrator for all requests for use of additional facility space. 10. For some functions, a church representative may be assigned to you as an Event Coordinator. The Event Coordinator will make certain that the facilities are open and prepared on time, verify that everything is in working order, ensure that the CONDITIONS AND GUIDELINES FOR FACILITY USE are met, and secure the facilities at the end of the event. 11. Applicants agree that the host may monitor use of the facilities by the applicant and related participants. The applicant agrees to comply promptly with any reasonable request made by the church representative to take action, or refrain from action, that in the church’s discretion is necessary for the safety of participants, or welfare of the church. 12. All applicants are responsible of any damages beyond normal wear. Should the applicant’s use of the facilities cause the church to incur additional expense the applicant will be billed for such expenses. 13. The following are prohibited: • Alcoholic beverages • Illegal substances and activities • Gambling • Smoking inside any building. Smoking is allowed outside a facility but must be at least at distance 20 feet from any exterior door or window. Cigarette butts must be properly extinguished and disposed of. • Confetti, rice, glitter or birdseed, etc. • Smoke or fog devices or an open candle flame (unless approved in advance). • Defacing or puncture of walls, ceilings, floor or furnishings. No tape of any kind, tacks, staples, nails, stick-um or glue may be used on surfaces or furnishings. Any exceptions must be approved prior to the event. The décor of bulletin boards may not be changed. 14. Host-sponsored events will have priority in scheduling. The Host reserves the right to relocate events in case of conflict with church events. 15. Kitchen. The kitchen in Fellowship Hall can be reserved and used for an event. An additional fee is required. The kitchen will be left in a clean condition at the end of the event. All appliances turned off. All garbage resulting from food preparation or consumption must be disposed in the dumpsters at the far end of the parking lot. 16. Child Care: The nursery can be reserved separately and is not automatically included in building use. If used, the applicant is responsible for providing nursery attendants who are in compliance with the host Safe Sanctuary policies. 17. Additional equipment: Host facilities possess both audio and video systems. Users should inform the church exactly what resources will be required and the level of expertise required to support the needs of your event. 18. In addition to the donations for a facility or room, the applicant must pay for the following if required: organist or pianist, soloist, audio/visual technician. 19. The applicant is responsible for security of their guests and the building(s) during the period of use.