Hold your next meeting, conference, training or event at our Training & Conference Center. This modern facility is equipped to handle an array of activities to meet your needs. Facility Highlights: • Designed to host meetings and social gatherings • Available seven days a week • Easily accessible and centrally located in Northwest Austin near 183 • Free parking • ADA compliant • Wheelchair accessible Facility Features and Attributes: • Small & Large Conference Room usage • Free Wi-Fi • Heating & air conditioning • Individual room thermostat control • Built-in audio visual equipment • Projector screen • LCD projector • Tables/chairs • Linens* • Coffee machine Commercial Kitchen: • large 4-burner gas stove • large steam table • commercial 2-sided refrigerator • commercial freezer • commercial ice maker • large stainless steel prep tables • dishwasher **Kitchen is available to use to serve food, get ice for guests, use coffee maker at no cost. To cook on stove, use oven, store food in refrigerator, use steamers to serve food there will be an additional fee of $48 per hour when in use. Message host with any questions you have about the Commercial Kitchen.** Large Conference Room General Details: • First floor level • Length: 29 feet • Width: 55 feet • Room Size: 1600 square feet • Maximum capacity: 250 Small Conference Room General Details: • First floor level • Length: 20 feet • Width: 11 feet • Room Size: 170 square feet • Meeting capacity: 6 Furniture Available at no cost: • 110 chairs • 11 round tables • 4 Six-foot rectangle tables • 8 Eight-foot rectangle tables • Podium with microphone stand • 3x5 dry erase board *Nonprofit rate available*
Guests must provide additional insurance and valid permits for all vendors. All rentals include set up and tear down time. Trash should be placed in the bins and the host will take care of the rest. No smoking. Business Hours: If space is rented during regular business hours (Monday - Friday, 9 a.m. - 5 p.m.), please be mindful of the Organization’s staff working in their offices on the Campus. Please keep all conversations to the rented conference rooms or outside parking lot. Please do not block the lobby, hallways, doorways and parking lot exits. Renting Party must bring own laptop or device to connect to the projector with a mini-HDMI or VGA cable, cable provided). Projector must be turned off and remote returned to the Organization staff, or left in the lock box after hours. Please note that computer must be connected before turning on sound system or the speakers will be blown, Renting Party will be responsible for damage. Catering: Kitchen may be used for the storing or preparing of food and beverages. Please remember to take leftovers with you and to clean up as needed throughout the event. Limitations of Access: a. Scheduling the use of the conference center facilities for this event the Renting Party must avoid using our trademarks, logos, insignias, all campus landmarks and certain exteriors of campus buildings of the Organization in marketing materials, promotional events, and online is strictly prohibited. b. When scheduling the event include set up and clean up times to your reservation. Additional time will not be given. Late and cleaning fees can be accrued and deducted from the security deposit. c. The Organization’s staff will not be provided to host/coordinate the event so please make accordingly. A list of Event Planners can be provided. d. Prior to the event, the Event Coordinator must approve all use of rental spaces; which will be agreed upon by both parties. e. Hallways and private offices are not space that can be occupied during the event. f. Rental includes use of commercial coffee machine located in the kitchen. Rental party is responsible for providing all coffee & tea supplies (coffee, tea, sugar, creamer, cups, etc.). Renting Party will be responsible for cleaning the coffeemaker (including coffee pots) after use. Please remember to turn the burners off. Failing to do so will result in fees and will be deducted from the security deposit. g. Use of commercial kitchen outside of the coffee machine is prohibited without proper booking and security deposit. If used, this will result in fees and will be deducted from the security deposit. h. Renting Party must not use nails, thumb tacks or any adhesives other than approved 3M Command Strips or painters tape to attach items to conference room walls. All damage expenses will be billed on an actual cost basis. Public Safety: Renting Party agrees that it shall at all times conduct its activities with full regard for public safety and shall observe and abide by all applicable regulations and requests by duly authorized governmental agencies responsible for public safety and by authorized representatives of the Organization. Check-out Form: During work hours, tables and chairs must be wiped down, if there are spills, trash must be placed in outside dumpster, chairs and tables must be put up (unless otherwise stated by Event Coordinator), lights must be turned off, and the thermostat must be set to the temperature listed above the thermostat. After hours tables and chairs must be wiped down if there are spills, trash must be thrown in outside dumpster, chairs and table must be put up (unless otherwise stated by Event Coordinator) lights must be turned off, temperature must be set to what is listed above the thermostat, alarm set, and the doors locked. Please leave a Check-Out Form for the Event Coordinator on the small conference room’s table, the Event Coordinator will be in contact with you if any issues are to be discussed.