Spacious Modern Art Gallery in the Montrose District

GENERAL PROVISIONS 1. The Gallery will provide space, utilities, and limited kitchen facilities. 2. At least one artist from the Gallery will be present throughout the event. 3. Gallery rental occupancy is limited to 175 persons. 4. Use of the front of the gallery, where the “Featured Artist” exhibition is hung, shall be determined in the Gallery’s sole discretion. 5. Sales of or inquiries about Gallery artwork during an event are welcomed. EVENT PLANNING At least two weeks prior to the scheduled event, Renter shall meet with the Events Coordinator to finalize plans for the event. This meeting will include a walk through of the facilities with the Events Coordinator, a review of the Checklist, and floor plan showing the layout of tables, food and drink stations and entertainment location for the event. SECURITY AND DAMAGE DEPOSIT Renter shall provide credit card information to be held on file for a Security and Damage Deposit in the amount of $1,000, to cover any loss, damage, or additional fees that may result from Renter’s use of the Gallery. If such loss, damage, or additional fees exceeds the amount of the Security and Damage Deposit, then Renter agrees to assume full responsibility for payment of same. The Security and Damage Deposit will be refunded if all conditions of this Agreement are met at the end of the rental period. SETUP AND TAKEDOWN 1. The Checklist and floor plan will delineate setup details and planned placement of tables, chairs, podiums, freestanding decorations, equipment, etc. 2. The event, including cleanup, must be concluded and all parties vacated from the Gallery by midnight. 3. Renter is responsible for all setup including chairs, tables and other furniture or equipment. The Gallery owns a limited number of tables and chairs which may be used at no additional charge. The Gallery does not provide linens or table coverings. 4. Due to the Gallery’s business hours, actual setup for a special event may not begin earlier than 2 hours prior to the start of the event. 5. All rental equipment, linens, etc. must be delivered during business hours no earlier than the weekday prior to the event. They must be picked up during business hours on the first weekday immediately following the event. Before or after those days, a charge of $50 per day will be assessed for storage of items not belonging to the Gallery. Lost and found items will be stored for 30 days and then donated to a charitable organization. 6. Artwork may not be touched, moved or altered by the Renter. The Gallery will accommodate movement of a limited amount of art. Gallery artists will do so prior to or during the event. 7. Electrical cords must be taped to the floor for safety. Signage or décor outside of the gallery is permitted on the door only. The gallery reserves the right to post signage advising of a private function. 8. A portion of the front desk area may be used for the event. The front desk may not be used as a bar, and no liquids may be served or stored in that area. The Gallery credit card machine may not be used for non-Gallery sales or transactions. The area behind the desk is for the exclusive use of Gallery staff. Use of the front desk may not impede access by Gallery artists to phone, credit card machine, computer and other business equipment. 9. Renter may not adjust lighting, air conditioning or heating. No candles, fires, pyrotechnics, smoke or bubble machines may be used. 10. Use of the shared patio spaces must be pre-arranged with Gallery and pre-approved with other tenants and landlord representatives and cannot be guaranteed. 11. Post-event cleanup is the responsibility of the Renter; failure to do so immediately following the event may result in reduction of the Security Deposit refund. Receptacles are provided in the Gallery for collection of trash and recyclables. Dumpsters for trash/recyclables are located outdoors at the rear entrance of the Gallery. The Gallery will provide cleaning equipment / supplies. FOOD AND BEVERAGES: 1. All food preparation and service must be arranged and provided by the Renter. 2. The gallery has a small kitchen space, appropriate for food and beverage service. All materials stored in the cabinets and kitchen are property of the Gallery and, unless specified in the Agreement herewith, not available for use. If space is available, the Renter may use the Gallery’s refrigerator with top freezer, microwave oven, coffee pot and large beverage serving containers. Renter must provide table coverings if desired, trash bags, utensils, and food storage materials, napkins and dinner or plastic ware. There is no dishwasher or icemaker. 3. No cooking of any kind is permitted inside or outside the Gallery. Propane, gas burners, hot plates or BBQ equipment are not permitted. Small sterno type devices are allowed. 4. If alcoholic beverages are served, Renter takes all responsibility for loss or damage as a result of their misuse and indemnifies Gallery against any and all claims of injury or damage as a result of such service. It is the responsibility of the Renter to not serve alcohol to minors or to allow an excess intake of alcohol by any attendee. The Gallery reserves the right to close a bar service should it be judged necessary to protect the facility, artwork or safety of visitors. 5. Alcohol cannot be sold, either directly or through a cover charge, without a proper permit, to be arranged and displayed by the Renter. Professional bartending services must be licensed with the Texas Alcoholic Beverage Commission and must provide proof of liability insurance upon request. 6. Smoking is not allowed in the Gallery. 7. Food and drink may be served only in the Gallery. ENTERTAINMENT: 1. Performances and /or the placement of musicians, instruments or equipment may not endanger guests or artwork, and the Gallery reserves the right to approve the location and set up of same. 2. Musicians must set up inside the Gallery. 3. Volume must be adjusted upon request. All music must end at the time specified on the Agreement. Night parties must end at 11PM. PARKING 1. The Gallery shares with other local businesses approximately 25 public parking spaces in the lot behind the building. Renter’s guests are invited to utilize these spaces if available. Street parking in the immediate vicinity is available. 2. Valet parking services may be hired at the discretion of the Renter, but the shared parking lot may not be blocked or reserved for valet. 3. Valet services must provide proof of liability insurance upon request, and the Gallery must be indemnified from any related loss or damage.