Historic Lakeside Event Venue in Bellevue

GENERAL RULES -Events held for minors must end no later than 10 PM. -Guests can enter only through the EAST ENTRANCE. Loading and unloading of decorations, food, and other items are to only be done through the SOUTH ENTRANCE only. All other exits are for emergency purposes only. -Children aged 12 and under must be supervised at all times by an adult who is to be introduced to management at the beginning of the event. Children may not leave the ground floor or play outdoors unless accompanied by an adult. -The Vasa Park Event Center is a smoke and drug free facility. No smoking or vaping is permitted within the Event Center. Smoking is permitted on the South side of the building. -Outside rentals including, but not limited to, tables, chairs, linen, and silverware are permitted. All third party rentals need to be confirmed with the Lessor no later than 60 days prior to the event date. Rental drop-off and pick up should take place within the contracted timeframe. For Saturday events ending at Midnight, and requiring a Sunday pickup by a third party event rental company, items must be removed from the Event Center no later than 8:30AM. Items NOT removed on time will result in the deposit not being refunded. Any extra cost assessed by the third party vendor for a Sunday pick up is the responsibility of the Lessee. -Lessee must provide all potential vendors NO LATER than 30 days prior to the scheduled event. All vendors not on the "Approved Vendor List" must complete an application form and be approved by management. -Lessee agrees to assume full responsibility for the conduct of guests or third-party persons providing services for the event. If the Bellevue Police are called to the Event Center as a result of a complaint, the event will be terminated immediately and the damage deposit will NOT be returned. OCCUPANCY Maximum occupancy for the Event Center has been set at 450 seated by the Bellevue Fire Department. Confirmed guest count must be given to management 30 days prior to the event and cannot be exceeded. MUSIC -The use of live music and/or recorded music/DJ’s, etc. must be approved in advance. Live music ensembles cannot exceed 4 members without the pre-approval of management. Amplification cannot exceed 65 decibels. -We are in an urban residential neighborhood and we must keep music levels reasonable. -One member of the event needs to be in charge of monitoring decibel levels during the event and introduced to management prior to the event. INSURANCE When a party rents the Event Center for a special event, they should provide Vasa Home Association of Washington, Inc with an additional insured and waiver of subrogation endorsement in favor of the park and provide a certificate of insurance showing the coverage. Since most personal liability policies cannot provide the coverage and do not have adequate limits, most renters will need to obtain a Special Events Policy. The policy should provide the following limits: • $1,000,000 – Each Occurrence • $1,000,000 – Products / Completed Operations • $1,000,000 – Personal Injury & Advertising Injury • $2,000,000 – Aggregate Limit • $1,000,000 – Host Liquor Legal Liability** • $1,000,000 – Premises Rented to You **If there is no charge for alcohol that is served then Host Liquor Liability coverage is appropriate. If there will be a charge for any alcohol being served, the policy must include Liquor liability of Dram Shop Coverage. PERMITS Private Events Weddings, birthday parties and celebrations do NOT need a separate Banquet Permit through the liquor control board, but the alcohol must be free to the guests. A cash bar is allowed, if the bartender is connected with a restaurant and has a current off-site catering endorsement allowing them to sell alcohol at a location other than their restaurant. CORPORATE EVENTS -To offer a hosted bar, these events are required to purchase a Banquet Permit through the liquor control board. A cash bar is allowed, if the bartender is connected with a restaurant and has a current off-site catering endorsement allowing them to sell alcohol at a location other than their restaurant. -If alcohol is to be served at the function, a banquet permit must be obtained. Permits are located at https://lcb.wa.gov/licensing/online-banquet-permit. The permit must be posted during the event. The permit must be provided no later than one month prior to the event date. No beer kegs or champagne fountains are permitted. Vasa Park staff will cooperate to ensure that (a) no minors are served alcohol, (b) no guest is served alcohol when there is an appearance of intoxication, and (c) no guest leaves to drive a vehicle in an intoxicated condition. However, all legal responsibility for preventing the above rests on the guest who holds the banquet license and signs this agreement. NON-PROFIT EVENTS To serve alcohol, a Banquet Permit (hosted alcohol and free event entrance to your guests) or Special Occasion License (cash bar and/or charged entrance) is required, whichever is applicable. CATERING -We have an open-door catering policy, meaning all caterers are welcome. All cooked food must be prepared in a commercial kitchen, purchased from a commercial store or delivered from a restaurant. We do not provide a commercial kitchen but we offer a very accommodating preparation space within the Event Center kitchen. -The Event Center kitchen provides one large commercial refrigerator, one 7-cubic-foot chest freezer, one microwave, one three-bay rinsing sink, a large prepping table, 2 gas stove top ranges, garbage, and recycling cans. -Potlucks are not allowed. All food service should be under the supervision of a licensed caterer. Catering supplies, such as linens, plates, glasses and serving ware, are typically provided by your caterer. We ONLY provides the preparation space available for catering. On-site cooking inside the facility is NOT allowed. Heating or warming is permitted although cooking equipment and utensils are NOT provided. Baked-goods, such as cakes, pies, cookies, etc. are exempt from this rule, and can be self-provided. -Mobile food trucks can be hired to cater your event. The location of the trucks need to be discussed with management and finalized no later than 1 month prior to the scheduled event. ALCOHOL -All alcohol (beer, white/red wine, Champagne and hard alcohol) are permitted for events, excluding events held for minors (18 or under). All alcohol must be served by a licensed Class 12 bartender. -No self-serve is allowed. Use of privately-provided alcohol, including flasks, is not allowed. Open bottles of alcohol, usually wine, on the tables for self-pour service and decoration are also not allowed. Service MUST end 1 hour prior to the rental end time. -Alcohol CANNOT be served at events being held for minors. Alcohol found at events for minors will lead to the immediate shutdown of the event. As a result the damage deposit will not be returned. DECORATION -YOU are responsible for ensuring that these directions are followed. Failure to adhere to these Rules & Regulations may result in the damage deposit not being returned and denial of future use. -Management will be monitoring the setup & breakdown of your decorations, but are not responsible for setup or cleanup. All items brought into the facility must be removed at the end of the event. The reservation time in the contract includes decorating & breakdown time. Please review these directions with all members of your decorating crew and hired vendors. DECORATING NOT ALLOWED: -No rearranging or moving furniture. -No tape on the floor. We do not allow stickers, electrical tape, gaffers tape; 3M tape products, foam tape, gum type tape or adhesive sticky goo to be used on floors. Blue painters tape on walls for decorations are permitted. -No nails, tacks, staples, pins or glue can be used on the facility walls, floors, or equipment. -No throwing of birdseed, rice, salts, oatmeal, or confetti – including biodegradable versions. No sprinkling of glitter, confetti, potpourri, sequins, opened candy, herbs, sand, moss or ash on tables, floors, ledges or windowsills – including biodegradable versions. -Flower petals can be displayed on indoor tables & window sills but not on the floors. Flower petals can be sprinkled by a flower girl down ceremony aisle (silk petals preferred indoors, live petals required outdoors) but the aisle cannot be fully-coated or fully-lined with the petals. Petals cannot be tossed by guests. -No blowing of bubbles inside the facility - bubble blowing is allowed outdoors. -No use of sparklers or pyrotechnics inside or out – fireworks (including sparklers) are illegal within City limits. -No open-flames or burning of items – including no s’more roasting. Only flameless candles are permitted on tables only. -No balloon releasing and no floating lanterns. -No use of drones; even for photography purposes. -No hay bales, no Live Christmas trees - inside or outside (fire hazard) please use artificial trees. -No bubble, fog, rain / snow machines or pull smoke grenades. -No water gel beads (often used in floral arrangements). -No hand trucks, scissor lifts or motorized vehicles inside the facility. -No animals / pets (unless approved by management prior to the event). -No affixing signage, banners or decorations to the Event Center exterior, signage or trellis work. -No staking into the Event Center’s landscaping and grass lawn. Things can only be weighted down. -No items over 25 lbs affixed to the ceiling metal tracks or wrought irons bars along ceilings. -No space heaters or propane umbrella heaters. Thank you for your cooperation!

Historic Lakeside Event Venue

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