How To Organise A Charity Event: 8 Important Things To Remember

Organising a charity event can be a rewarding experience, but comes with a unique set of challenges. Today, we’ll share with you 8 tips for how to organise a charity event along with a few stellar venue options from all over the UK. So let’s get started!

1. Choose the right venue

Plant Filled Victorian Stable in Old Tram Depot
Source: Peerspace

Want to know the number one tip for learning how to organise a charity event? Location, location, location. Choosing a venue that fits your unique situation is always the best way to start things off on the right foot. Thankfully, Peerspace, the world’s largest digital marketplace for hourly event venue rentals of all kinds, is here to help.

There are hundreds of great options all over the UK from local hosts who know what it takes to throw a successful event. With the ability to filter for specific amenities you might need, high-quality pictures on each listing, and no long-term commitments, you’ll have no problem finding the right spot for you. Stay tuned until the end of this article and we’ll share with you a few examples of what’s out there!

2. Plan for your target audience

large function room with dance floor in manchester
Source: Peerspace

Knowing the type of people your donors are is one of the first steps to planning a successful charity event. For example, if you’re planning for a cause that tends to draw a younger crowd, avoiding any stuffy banquets or old-school-style fundraising events is a good rule of thumb. If you’ve got the time, sending out a survey to your donors and seeing what kind of event they’d prefer to attend is a good practice.

3. Create a budget

How To Organise A Charity Event
Source: Peerspace

If you want to know how to organise a charity event, you should also know how to manage your budget. Estimate the costs for the event, including venue rental, decorations, catering, marketing, and any other expenses. When planning on Peerspace, check the host’s in-depth description and included amenities to see what’s already included in your venue rental! This is just another way that booking on Peerspace clears up any early confusion or running around finding vendors.

Check out these flex spaces in Manchester that are ideal for small gatherings.

4. Recruit volunteers

May Wedding Ideas
Source: Peerspace

Most charities have to rely on volunteers to help keep costs low for big events and fundraisers. Be sure to start recruiting early and often to avoid any last-minute staffing shortages! Finding different crews for set-up and takedown is a good way to avoid burnout and encourage people to sign up.

5. Plan out a program

scientific museum historic mansion chicago rental
Source: Peerspace

When you’ve picked out a venue on Peerspace ahead of time, then it’ll be much easier to program your event. Think of the space that you’ll be hosting and what kind of activities or exhibits you’d like to display, then simply implement them when the day finally comes!

6. Market the event

How To Organise A Charity Event
Source: Peerspace

What good is learning how to organise a charity event if nobody shows up? Marketing is one of the keys to hosting a successful event. Develop a plan to promote your event through social media, email campaigns, and other avenues. Be sure to have all pertinent information included, such as the time, date, location, and how people can donate or get involved in volunteering.

7. Create a logistics checklist

unique catering ideas
Source: Peerspace

As you’re approaching the big day, create a checklist for all the logistical items to ensure you don’t miss anything. Include coordinating with your caterer, vendors, and other service providers ahead of time to prevent any last-minute details that may slip through the cracks.

8. Follow-up with supporters and attendees

Brunch Party Decoration Ideas
Source: Peerspace

Once you’ve thrown your successful event, your work isn’t quite over with. Don’t forget to follow up and thank everyone who came together to help your organisation make a difference in your community! Thank you cards that show what’s been accomplished or the impact of a donation go the extra mile and will encourage people to take part in our next charity event.

Is your charity event London-based? Then check out the best way to find an Airbnb for events in London!

A few possible venue options

How To Organise A Charity Event
Source: Peerspace

To get you started on your search, we’ve gone ahead and provided a few hand-picked samples of some of our favourite UK venues.

Pop-up gallery space in London

First off, we have a fantastic option for an organisation that is planning on a tight budget. This space in Fish Island comes at an extremely affordable rate and is easily transformed into whatever you need it to be when the day comes. The 1,200-square-foot space can host up to 150 people, giving you all the space you’ll need for setting up a space for speakers or exhibits. Take a look through some of the high-quality photos uploaded by the host and see some of the events that have taken place in this beautiful space!

“Indra studios was all I needed.” said Peerspace user Karen who booked an event for 100 in this venue “The support from the team was great from start to finish. They also helped me with the lighting and that gave such a nice vibrant atmosphere to the place once the sun set. Will deffo book again.”

Former textile factory home

Need something a little grander for your charity event? Peerspace has plenty of wonderful options that are on the luxurious side as well! Take for example this home in the West Midlands that used to be a textile factory. The 12,000-foot space is now one of the most premier spots for events of all kinds in the area. One of the defining features is a cinema that seats 25, great for any organisation showing off their latest documentary or year-in-review on film.

Period mansion in Huddersfield

You won’t have to break into your nonprofit’s coffers to get access to the finest venues available on Peerspace! There are some options like this Grade 1 Listed mansion in Huddersfield that are available for affordable hourly rates. Perfect for hosting a costume or period-specific event, this incredible home can host up to 150 people easily. The gothic style is truly a sight to behold, be sure to take a virtual tour of this space by checking out some of the host’s pictures. Don’t miss this venue if you need something that works well for any event that requires privacy, elegance, and ample off-street parking.

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