{"id":1090,"date":"2019-02-19T10:57:29","date_gmt":"2019-02-19T18:57:29","guid":{"rendered":"https:\/\/www.peerspace.com\/resources\/?p=1090"},"modified":"2024-08-21T10:05:08","modified_gmt":"2024-08-21T17:05:08","slug":"how-to-send-photography-invoice","status":"publish","type":"post","link":"https:\/\/www.peerspace.com\/resources\/how-to-send-photography-invoice\/","title":{"rendered":"How to Send an Invoice for Your Photography"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">So you\u2019ve given some thought to <a href=\"https:\/\/www.peerspace.com\/resources\/how-much-charge-for-photoshoot\">how much you should charge for your photoshoot<\/a>, and you\u2019ve <a href=\"https:\/\/www.peerspace.com\/resources\/market-your-photography-business\">marketed your photography business<\/a>. You\u2019ve gotten your first client and crushed the shoot. Congratulations! But if you want to actually get paid, you\u2019ll need to know how to send an invoice for your photography.&nbsp;<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why do I even need to invoice?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For one, most clients will expect an invoice, which serves as a record of their expense and acts as another way of verifying the agreed-upon amount that they owe for you services. For our purposes, it\u2019s okay to think of it as a bill. They\u2019re essentially the same thing, with a few minor context-dependent differences.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Furthermore, for you the invoice is a vital tool for keeping track of your business. It\u2019s never too early to make a habit of good business practices, and as you grow you\u2019ll find that staying organized and keeping good records will save you loads of time, especially as tax season approaches. And remember, as a professional photographer, time is money.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Another reason to invoice in a professional and timely manner is that it enhances your presentation of yourself as a skilled, experienced professional. When you\u2019re detail-oriented and efficient in the business side of your photography practice, that tells current and potential clients that you\u2019re a serious professional, not an amateur pursuing a hobby.<\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect location for your photoshoot.<\/h2>\n\n    \n    \n    <p>\n      Peerspace makes it easy to book the perfect photoshoot space. Browse our location library and enjoy no-hassle bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/photo-shoot\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find photoshoot locations<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/industrial-loft-studio.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h3 class=\"wp-block-heading\">What information needs to be on an invoice?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">At minimum, it\u2019s good to include the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Your contact information<\/li><li>The client\u2019s contact information<\/li><li>An invoice number<\/li><li>The date of the invoice<\/li><li>The amount owed<\/li><li>The service you have provided<\/li><li>Any relevant information on how to pay<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You might also include a due date (if applicable), any terms and conditions, or really any other information you deem relevant. To begin with, it\u2019s totally fine to keep it simple. The most important thing is simply that the invoice needs to show how much the client owes and gives them the information needed to make payment. &nbsp;<br><br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To better illustrate what this might look like, we\u2019ve whipped up a fictional Peerspace invoice to serve as a template. You can see all the information here:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><picture><source srcset=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-783x1024.webp 783w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-229x300.webp 229w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-768x1004.webp 768w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-1175x1536.webp 1175w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-1566x2048.webp 1566w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-scaled.webp 1958w\" sizes=\"auto, (max-width: 783px) 100vw, 783px\" type=\"image\/webp\"><img src=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-783x1024.jpg\" height=\"1024\" width=\"783\" srcset=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-783x1024.jpg 783w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-229x300.jpg 229w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-768x1004.jpg 768w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-1175x1536.jpg 1175w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-1566x2048.jpg 1566w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-scaled.jpg 1958w\" sizes=\"auto, (max-width: 783px) 100vw, 783px\" class=\"wp-image-1091 sp-no-webp\" alt=\"how to send a photography invoice\" loading=\"lazy\" decoding=\"async\"  > <\/picture><figcaption>Source: Peerspace<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">A plain-Jane invoice is perfectly normal \u2014 you don\u2019t have to have your invoice branded with your colors and a logo \u2014 but it can be a nice touch. Likewise, a lot of freelancers include a graphic of a digital signature like the sample on ours. These little touches just add an extra bit of flair to your business documents, further communicating to the world that you\u2019re running a serious business. And when you\u2019re in the business of creating beautiful things \u2014 as all photographers are \u2014 then bringing a little extra beauty to all aspects of your business works to your benefit. <br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Fee structure<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There are three main methods of charging, usually called Time Plus Cost, Lump Sum, and Upset Limit billing. Presumably, by the time you invoice, you\u2019ve already decided on all of this with the client, but we\u2019ll do a quick review:<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Time Plus Cost<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">You charge an hourly fee, plus a flat fee for any costs incurred (as such as if you need to rent equipment.)<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Lump Sum<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">You charge one flat fee for the whole project, or you charge a series of flat fees for different tasks. You get paid the same amount, whether the job takes you a day or a week.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Upset Limit<\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">You bill with a Time Plus Cost method, but only up to a set maximum amount. So, you might be charging $100 an hour with a maximum of 3 hours, for a total of $300. If the job takes you longer than that, you\u2019d still only charge up to $300.<br><br><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Our example invoice just lays it all out with a simple Time Plus Cost breakdown:<\/p>\n\n\n\n<figure class=\"wp-block-image\"><picture><source srcset=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-1024x823.webp 1024w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-300x241.webp 300w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-768x617.webp 768w,https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2.webp 1535w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" type=\"image\/webp\"><img src=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-1024x823.jpg\" height=\"823\" width=\"1024\" srcset=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-1024x823.jpg 1024w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-300x241.jpg 300w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2-768x617.jpg 768w, https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/2019\/02\/invoice-ex-2.jpg 1535w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" class=\"wp-image-1092 sp-no-webp\" alt=\"how to send a photography invoice\" loading=\"lazy\" decoding=\"async\"  > <\/picture><figcaption>Source: Peerspace<\/figcaption><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">So, here we\u2019re charging $100\/hour to shoot an event, then $50\/hour for photo editing. The client has also ordered 10 hardcopy prints, for which we\u2019re charging a flat $50. Pretty straightforward, right?<\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect location for your photoshoot.<\/h2>\n\n    \n    \n    <p>\n      Peerspace makes it easy to book the perfect photoshoot space. Browse our location library and enjoy no-hassle bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/photo-shoot\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find photoshoot locations<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/vancouver-garden-studio-loft.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h3 class=\"wp-block-heading\">Invoicing services and software<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">So far, we\u2019ve been talking about making an invoice and sending it over to the client, who then pays by check, PayPal, bank transfer, or whatever other means you\u2019ve worked out. That\u2019s a good thing to understand, since it acquaints you with the moving parts of an invoice and how the process traditionally works.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">However, an increasingly popular way of invoicing is to do it within a specialized app or from within accounting software you might already use. <a href=\"https:\/\/www.picspotr.com\/\">PicSpotr<\/a>, for example, is a platform marketed towards photographers that handles invoicing and payments, among other things. When a client receives a PicSpotr invoice, they can pay it online via credit card the same way they\u2019d buy anything else online. Most business management and accounting software includes the same sort of functionality, including options like <a href=\"http:\/\/www.quickbooks.com\">Quickbooks<\/a> and <a href=\"https:\/\/www.waveapps.com\/\">Wave<\/a>.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">PayPal also allows you to send invoices. It works the same way as other services: the client receives the invoice via e-mail and can pay it online securely via credit, debit, or with their own PayPal credit. That money is then transferred to you.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">With services like these, you\u2019re usually able to customize\u2014at least to a limited degree\u2014the look of the invoice with your own branding, though of course never to the same degree of making your own document from scratch. Two other major advantages to this approach are that you\u2019ll end up with a centralized listing of all your invoices and incoming payments and that you\u2019ll usually end up with the funds in your bank account more quickly than if you\u2019d offered the option to pay by check.&nbsp;<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Methods of payment<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You\u2019ll probably find that clients are pretty easy-going about the methods in which you ask them to pay. Generally the smaller the client, the more flexible they\u2019ll be, while bigger corporate clients will have their own systems in place. Sometimes large organizations will want you to register as an approved vendor (with accompanying paperwork) and then invoice for their records. Bigger clients are also more likely to pay by bank transfer or ACH. In those scenarios you\u2019d provide a bank account number and\/or routing number, and they\u2019ll transfer from their account to yours. As long as all the pertinent information is on your invoice, the nuts and bolts of how you get paid won\u2019t be a problem. You\u2019ll be all set.&nbsp;<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The bottom line<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Set yourself up for success! Implement the process that makes things easiest and simplest for <em>you<\/em> and <em>your <\/em>company. At the same time, don\u2019t slack on this side of the business. Use invoices. Use contracts. Keep good records. Don\u2019t rely on handshakes and verbal understandings, or you\u2019re asking to get burned sooner or later. In the very beginning, doing this sort of clerical and accounting work can seem a little intimidating, but it quickly becomes an easy and routine part of your workflow. Most of all, if you want to turn a photography hobby into a real business, you have to behave like a real business. Forming good habits early will put you a mile ahead of the competition. Good luck! Now, go forth and get paid.&nbsp;<br><br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong><em><a href=\"https:\/\/www.peerspace.com\/\">Find unique production spaces on Peerspace<\/a><\/em><\/strong><br><\/h2>\n","protected":false},"excerpt":{"rendered":"<p>So you\u2019ve given some thought to how much you should charge for your photoshoot, and you\u2019ve marketed your photography business. You\u2019ve gotten your first client and crushed the shoot. Congratulations! But if you want to actually get paid, you\u2019ll need to know how to send an invoice for your photography.&nbsp; Why do I even need<\/p>\n","protected":false},"author":1,"featured_media":1178,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[429],"tags":[382,36,4,53,67,7],"cohorts":[1594],"class_list":["post-1090","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-photography","tag-how-tos","tag-photographers","tag-photography","tag-photography-tips","tag-photoshoots","tag-production"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Send an Invoice for Your Photography - Peerspace<\/title>\n<meta name=\"description\" content=\"You\u2019ve gotten your first client and crushed the shoot. Congratulations! 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