{"id":22023,"date":"2019-08-07T15:26:15","date_gmt":"2019-08-07T22:26:15","guid":{"rendered":"https:\/\/www.peerspace.com\/resources\/?p=22023"},"modified":"2024-08-21T10:11:25","modified_gmt":"2024-08-21T17:11:25","slug":"fundraising-event-planning-checklist","status":"publish","type":"post","link":"https:\/\/www.peerspace.com\/resources\/fundraising-event-planning-checklist\/","title":{"rendered":"Everything You Should Put on Your Fundraising Event Planning Checklist"},"content":{"rendered":"\n<p>Fundraising events used to require obligatory attendance: write a check, put on a dress, and attend to mix and mingle. However, since then, fundraising events have gone the way of the other types of events: bigger, better, more involved, more interesting, and ultimately more fun! It\u2019s nice to think that people will fork over money out of the goodness of their hearts, but if you\u2019re giving them a party in exchange, make it worth their while. Whether you\u2019re an enthusiastic volunteer or an events professional, the following fundraising event planning checklist is just the outline you\u2019ll need to make your fundraiser a smash success.<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1.\tFamiliarize yourself with the mission and vision of the organization<\/h3>\n\n\n\n<p>It\u2019s one thing to throw yourself into a cause about which you are passionate and already involved. It\u2019s another to plan a fundraising event as an independent vendor: you\u2019ll have to do a little bit of reading and education. Fundraisers can be splashy and opulent or hands-on and volunteer-oriented. Acquaint yourself with their values, then choose the theme that aligns best with both the organization and your local community.<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2.\tCreate a budget&nbsp;<\/h3>\n\n\n\n<p>Every event planning checklist has to include a budget \u2014 even when the event is meant to fundraise for a good cause! If the charitable organization for whom you\u2019re planning the event has their act together, they have both an idea of how much money they\u2019d like to raise and a project to which that money will be applied. Your job, then, is to combine that with the retail price (so to speak) of the event, then ultimately come up with a ticket price. What will the market bear? What are other nonprofits charging for their events, and what do recipients get in return?<\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect fundraising event space.<\/h2>\n\n    \n    \n    <p>\n      Peerspace is the easiest way to book the perfect event space. Enjoy the largest location library and hassle-free bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/fundraising-event\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find fundraising event spaces<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/best-minneapolis-event-photographers.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h3 class=\"wp-block-heading\">3.\tSelect a venue<\/h3>\n\n\n\n<p>The event venue reflects you, the unique vision of the charitable organization, and your valiant efforts to raise money for a cause. That\u2019s a lot of pressure to put on a space, and a hotel ballroom just isn\u2019t going to cut it. You want it to be the perfect fit! To find a unique, eclectic mix of options, visit <a href=\"https:\/\/www.peerspace.com\/plan\/event\">Peerspace<\/a>, which features surprising nationwide venues to accommodate a wide range of needs and themes.<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4.\tReach out to sponsors<\/h3>\n\n\n\n<p>The ticket price isn\u2019t the most effective way to cover costs for a fundraising event. There are so many options for sponsorship that benefactors won\u2019t be able to say no! Offer potential sponsors the opportunity to buy a table, of course, but also give them the choice to host a component of the bar, a special dessert (or fancy coffee station), program-printing, or any level of event swag. Other, service-related businesses may opt to make in-kind donations: lighting and sound from a DJ, pipe and drape from an event rental company, centerpieces from a florist. At the very least, give them visible signage and print advertising, as well as a couple of tickets to enjoy the event.<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5.\tDetermine how to exceed your goal&nbsp;<\/h3>\n\n\n\n<p>Tickets and sponsorships aside, the next box on your fundraising event planning checklist is how to make money during the event itself. The answer is to keep your guests engaged and spending! Include an entertainment component to your event. Even the most heart-wrenching of charities make their fundraising lighthearted and fun. Silent auctions are overdone but raise a lot of cash. Collect auction donations that are creative and surprising, or those that incorporate unique experiences instead of a simple bracelet or spa treatment. <\/p>\n\n\n\n<p>Raising money for animals? Offer guests the chance to spend time in a cat coffee lounge or a puppy garden. Have a live auction of services and experiences \u2014 dinner for 10 prepared by a celebrity chef; a landscape consultation by an upscale floral designer; or flying lessons or a package of skydiving instruction. Is it a black-tie event? Partner with a jeweler and sell glasses of champagne with precious or semi-precious stones in the bottoms of the glasses. Guests won\u2019t know if they have a crystal or a diamond until they finish their drink \u2014 and some will be willing to buy multiple chances to be able to say they \u201cwon\u201d the diamond!<br><\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect fundraising event space.<\/h2>\n\n    \n    \n    <p>\n      Peerspace is the easiest way to book the perfect event space. Enjoy the largest location library and hassle-free bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/fundraising-event\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find fundraising event spaces<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/Beautiful-Studio-in-Las-Vegas-Classes-Events-las-vegas-rental.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h3 class=\"wp-block-heading\">6. Identify your event-day team<\/h3>\n\n\n\n<p>Every nonprofit has a board of directors and enthusiastic volunteers. Invite them to donate time in the area in which they specialize in their real lives. Ask the CPA to manage your budget, the hospitality professional to plan the menu, and the web developer to create the event website. Keep in mind, though, that volunteers are not going to be event-day grunt workers. Instead, these folks will want to call it quits during mid-day on the day of the event, anticipating time to get gorgeous and come back to have a good time \u2014 as they should! When they\u2019re ready to bail, you\u2019ll need an actual event operations team to keep things running smoothly while the board enjoys the fruits of their labor (and deservedly so).&nbsp;<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7.\tPolish your pitch<\/h3>\n\n\n\n<p>While it\u2019s most appropriate for the board president or other volunteer to speak on behalf of the nonprofit, someone will need to introduce them. Depending on your level of involvement with the organization, it may very well be you. Regardless of whether you\u2019re in the spotlight or not, be prepared to have general conversation about the charity and the event. The sign of a great event planner is one who is as good in the public eye as they are behind the scenes. Be that kind of&nbsp;well-rounded person!<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">8. Crush fundraising records&nbsp;<\/h3>\n\n\n\n<p>In addition to your official goal, set a dream goal, the goal that will allow the organization to soar above all expectations. Keep it to yourself and celebrate once you\u2019ve achieved it \u2014 and do so while having a fantastic time. If you make an excellent fundraising event planning checklist and your event look effortless and fun, like-minded people will be clamoring to join your committee for next year\u2019s event!<br><br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.peerspace.com\/plan\/event\"><em><strong>Find unique event venues on Peerspace<\/strong><\/em><\/a><\/h2>\n","protected":false},"excerpt":{"rendered":"<p>Fundraising events used to require obligatory attendance: write a check, put on a dress, and attend to mix and mingle. However, since then, fundraising events have gone the way of the other types of events: bigger, better, more involved, more interesting, and ultimately more fun! It\u2019s nice to think that people will fork over money<\/p>\n","protected":false},"author":1,"featured_media":22070,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"Whether you\u2019re an enthusiastic volunteer or an events professional, the following fundraising event planning checklist is just the outline you\u2019ll need to make your fundraiser a smash success.","footnotes":""},"categories":[431],"tags":[19,73,1060,18,17,20,13,164],"cohorts":[1307],"class_list":["post-22023","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-events","tag-corporate-event-planner","tag-corporate-events","tag-event-ideas","tag-event-planner","tag-event-planning","tag-event-planning-tips","tag-events","tag-fundraising"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Everything You Should Put on Your Fundraising Event Planning Checklist - 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