{"id":27814,"date":"2023-04-13T09:18:11","date_gmt":"2023-04-13T16:18:11","guid":{"rendered":"https:\/\/www.peerspace.com\/resources\/?p=27814"},"modified":"2024-08-21T10:13:43","modified_gmt":"2024-08-21T17:13:43","slug":"how-to-plan-an-event","status":"publish","type":"post","link":"https:\/\/www.peerspace.com\/resources\/how-to-plan-an-event\/","title":{"rendered":"Here\u2019s Everything You Need to Know About How to Plan an Event"},"content":{"rendered":"\n

Are you planning an event of some kind? Regardless of whether you\u2019re going to be managing something personal and celebratory (e.g. a wedding, baby shower, etc.), something more business-focused (e.g. a meeting or team-building event), or another kind of event entirely, there are basic guidelines you should follow. In this article, we\u2019ll sum up the important things to remember when planning an event, as well as what not <\/em>to do, based on the mistakes that new event planners tend to make. Keep reading for our most useful advice on how to plan an event.

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Do: <\/h3>\n\n\n\n

Establish a budget in the early stages of planning<\/h4>\n\n\n\n

You probably didn\u2019t get into event planning because you love dealing with numbers, but since you\u2019re wondering how to plan an event, we\u2019d be remiss if we didn\u2019t emphasize establishing a budget. This is an unavoidable aspect of event planning. After all, before you can make key planning decisions about what to incorporate into your gathering, you need to know how much you can spend on the event. Be careful not to forget about any major costs, as your budget should be realistic. This way, you won\u2019t end up spending more than you can afford.

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Choose the right venue<\/h4>\n\n\n\n

If at all possible, your event should be held at a unique, exciting location \u2014 and certainly not one that\u2019s cookie-cutter. You might feel like you have to revert to a more generic space if you don\u2019t have a huge budget to work with, but that\u2019s not necessarily the case! If you\u2019re looking for a special event venue within your budget, try a quick search on Peerspace<\/a>. As the internet\u2019s biggest marketplace for event venues, Peerspace offers access to thousands of spaces in hundreds of cities. Also, the venues cover a broad range of budgets. <\/p>\n\n\n\n

Besides the expansiveness of their offerings, Peerspace also makes it amazingly easy to find the perfect venue \u2014 just enter your location and the type of event you\u2019re planning. Then, you can filter the resulting list of spaces by price per hour, space type, keywords, and more.<\/p>\n\n\n\n\n

\n
\n\n \n

Book the perfect event space.<\/h2>\n\n \n \n

\n Peerspace is the easiest way to book the perfect event space. Enjoy the largest location library and hassle-free bookings today. <\/p>\n\n \n \n Find event venues<\/a>\n\n \n <\/div>\n

\n <\/div>\n<\/div>\n\n\n\n

Take advantage of social media as much as possible<\/h4>\n\n\n\n

Social media is an amazing resource. Plus, so many aspects of it are completely free! If you\u2019re going to be marketing an event, it\u2019s very likely that most people that you\u2019re going to be trying to reach are on social media \u2014 after all, about 2.7 billion people are on Facebook, 330 million people use Twitter each month, and 111 million people are on Instagram! <\/p>\n\n\n\n

And even if you\u2019re planning a smaller event that won\u2019t need as much publicity, social media is a great way to announce the event, share photos with attendees, and so forth. For instance, let\u2019s say you\u2019re planning a wedding. Lots of wedding planners these days are creating hashtags for specific weddings so that all the photos taken by guests are aggregated in one accessible spot. (If you\u2019re interested in giving this a try, check out this fun wedding-hashtag generator<\/a>!)

<\/p>\n\n\n\n

Set SMART goals for your event<\/h4>\n\n\n\n

Not just smart, but SMART! That\u2019s an acronym that stands for \u201cSpecific, Measurable, Attainable, Relevant, and Time-based.\u201d This means the goals aren\u2019t vague, like \u201cplan an amazing meeting,\u201d but clearly defined \u2014 there should be no doubt when you\u2019ve met your goals. They should be challenging and ambitious, but still doable with plenty of hard work (finding this balance sometimes takes practice). And your goals should have a clearly defined deadline, which helps with time management<\/a> over the course of the weeks or months you\u2019re planning an event. <\/p>\n\n\n\n

What these goals look like will vary enormously based on the kind of event you\u2019re planning. For a fundraiser, the goal is probably pretty clear \u2014 an example: \u201cI\u2019d like to raise $50,000\u201d or \u201cI want to raise 30% more than our last fundraiser.\u201d Or if you\u2019re marketing for a conference, it might be: \u201cI would like to sell at least 1,000 tickets.\u201d It all depends on your specific situation, but in most cases, the SMART goals should apply.<\/p>\n\n\n\n\n

\n
\n\n \n

Book the perfect event space.<\/h2>\n\n \n \n

\n Peerspace is the easiest way to book the perfect event space. Enjoy the largest location library and hassle-free bookings today. <\/p>\n\n \n \n Find event venues<\/a>\n\n \n <\/div>\n

\n <\/div>\n<\/div>\n\n\n\n

Don’t:<\/h3>\n\n\n\n

Don\u2019t put off planning until the last minute<\/h4>\n\n\n\n

Another way to put this: DO get started with planning as soon as humanly possible. This is an absolutely crucial part of how to plan an event. Most things end up taking longer than you\u2019d expect, so it\u2019s not only a good idea to leave yourself extra time for everything \u2014 it\u2019s pretty much a necessity. <\/p>\n\n\n\n

After all, if you\u2019re able to spend plenty of time figuring out every aspect of your event, your final product will almost certainly be better than something you rushed to plan. This advice is even more important in cases where you\u2019re trying to invite speakers to an event like a seminar, as they\u2019ll probably need plenty of notice to agree to attend. But of course, if you already feel like you\u2019re behind schedule, you can still do a great job \u2014 it\u2019ll just be more work! 

<\/p>\n\n\n\n

Don\u2019t try to do everything yourself<\/h4>\n\n\n\n

If you\u2019re a perfectionist, as many event planners are, it can be hard to give up control of a particular task to someone else. But you can\u2019t overburden yourself and expect to be able to do your best work. Whenever possible, delegate. If you\u2019re not sure where to start looking for help, Peerspace<\/a> offers an extremely helpful Concierge<\/a> team that can help you manage A\/V rentals, catering, furniture, and other logistical factors. 

<\/p>\n\n\n\n

Don\u2019t be overly rigid<\/h4>\n\n\n\n

Things are almost certainly going to go wrong. And that\u2019s okay! Try to ensure that your planning is flexible and leaves room for things to change. This means, again, getting started ahead of time in case you need more time to work out an issue. It also means having backup plans wherever possible. Try to imagine what these possible scenarios of last-minute changes might look like (maybe a vendor drops out or a speaker doesn\u2019t show), and have a plan B ready. 

<\/p>\n\n\n\n

With this list of essential tips for how to plan an event under your sleeve, you\u2019re well-situated to begin the planning process!

<\/p>\n\n\n\n

Find unique event venues on Peerspace<\/em><\/strong><\/a><\/h2>\n","protected":false},"excerpt":{"rendered":"

Are you planning an event of some kind? Regardless of whether you\u2019re going to be managing something personal and celebratory (e.g. a wedding, baby shower, etc.), something more business-focused (e.g. a meeting or team-building event), or another kind of event entirely, there are basic guidelines you should follow. In this article, we\u2019ll sum up the<\/p>\n","protected":false},"author":27,"featured_media":28124,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"Check out our most useful advice on how to plan an event. 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