{"id":385,"date":"2024-02-26T23:30:50","date_gmt":"2024-02-27T07:30:50","guid":{"rendered":"https:\/\/www.peerspace.com\/resources\/?p=385"},"modified":"2025-11-25T19:57:50","modified_gmt":"2025-11-26T03:57:50","slug":"event-planning-tips-2","status":"publish","type":"post","link":"https:\/\/www.peerspace.com\/resources\/event-planning-tips-2\/","title":{"rendered":"13 Event Planning Tips \u2014 The Do\u2019s and Don\u2019ts Straight from the Pros"},"content":{"rendered":"\n\n
\n\n \n Answered<\/span>\n\n \n \n

\n Event venues on Peerspace typically cost $50 \u2014 $350<\/b> per hour. <\/p>\n\n \n \n See unique event venues<\/a>\n\n \n<\/div>\n\n\n

Need some can’t-miss event planning tips to help you pull off your next big gathering<\/a> with style and poise? We get it. Planning an event can be an incredibly stressful task for anyone \u2014 no matter your level of expertise. Even the most experienced veterans can (and should) anticipate bumps along the way because that\u2019s just the nature of the job. <\/p>\n\n\n\n

Though certain obstacles are inevitable, many of them can be largely preventable with the right knowledge. And who better to learn from than those who\u2019ve experienced it firsthand? We looked to the experts for event management tips and tricks to help you run things like a pro.<\/p>\n\n\n\n

First and foremost: book the perfect event venue<\/a> with Peerspace<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

Before we delve into the tips, there’s one thing that we need to get sorted. The all-important venue! That’s right, finding the perfect venue for your event is not always easy. But when you book an event space<\/a> through Peerspace<\/a>, it actually is. <\/p>\n\n\n\n

Our platform is home to thousands of stunning event spaces, in cities across the globe, all available to book by the hour. You can book a loft<\/a>, a mansion<\/a>, an art gallery<\/a>, a rooftop<\/a>, and basically anywhere else you think would suit your specific soiree. <\/p>\n\n\n\n

Not only that but if your event needs anything, you can rely on your venue’s helpful local host. They not only provide you with an awesome setting for hosting your event but they can also help you with the logistics. Peerspace hosts<\/a> are always just a message away and can typically provide an array of event services. Pretty convenient, right?<\/p>\n\n\n\n

Anyway, after that brief interlude, let’s get to our event planning tips.<\/p>\n\n\n\n

Tip #1: Do maintain communication between all involved parties<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

This means\u00a0knowing exactly what the venue<\/a>, vendors, and decision-makers are responsible for and making sure everyone else is also on the same page. <\/p>\n\n\n\n

According to Mona Desai, Peerspace\u2019s Special Events Manager<\/a>, \u201cHaving clear communication and a thorough understanding of each person’s role is key to avoiding details slipping through the cracks,\u201d she said. This includes making your responsibilities clearly known from the get-go, as well.<\/p>\n\n\n\n

Tip #2: Do know your audience<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

According to\u00a0Stephanie Thomas, Senior Field Marketing Manager at Demandbase<\/a>, the venue should reflect who\u2019s attending. \u201cIf you aim to attract senior-level titles, you should select a venue that will capture their attention,\u201d she said. \u201cThese are people who frequent 5-star venues, so more consideration should be taken into account when planning the event.”<\/p>\n\n\n\n

This means that you need to tailor your event space to your expected audience. When you book an event space<\/a> through Peerspace, this is extremely easy to do. Simply head to our platform to begin your initial search by inputting your location and event type. Once you click search, a list of local event spaces will populate. To narrow down the spaces to just those that would best suit your guests, use keywords to find venues with listings that include that keyword too, like “glamorous,” “elegant,” “rustic,” “chic,” etc. <\/p>\n\n\n\n

As an example, if you search for “trendy” event venues in Washington, D.C. through Peerspace, you’d discover this incredible speakeasy experience venue<\/a> in Northwest Washington in mere moments. This is definitely one of those 5-star venues that’s best for certain clientele.<\/p>\n\n\n\n

Tip #3: Don\u2019t use the Costco mindset<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

Based on Mona\u2019s experience, new event planners often use the \u201cCostco mindset\u201d and fail to recognize that a longer guest list typically equals higher costs. But don\u2019t let that discourage you from putting on the most memorable event possible \u2014 it just means being smarter about unnecessary expenses.<\/p>\n\n\n\n

Tip #4: Do stick to your budget<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

Your event budget<\/a> is essentially your foundation \u2014 it dictates what is and isn\u2019t possible throughout the planning process. According to Mona, how you allocate your budget (i.e., venue, catering, entertainment, and miscellaneous fees) is the most important thing to consider. Remember to consider all potential costs from the beginning to avoid ending up with a figure far past your initial estimate.<\/p>\n\n\n\n

Did you know there’s a way you can get everything you need for your event from one vendor? It’s true, and it’s by booking a Peerspace<\/a> event venue. With Peerspace, you can easily discover and rent hidden gem spaces that have the style, amenities, and price you need to throw an amazing event. <\/p>\n\n\n\n

Let’s say you’re throwing a mid-sized professional event and need food and beverage catering and on-site staff. If you’re in Dallas, then you can book this incredible coffee shop restaurant with cocktail lounge<\/a> in Lower Greenville. It has indoor space for about 75 guests and a large outdoor patio for about 30. Plus, this thoughtful space provides food, drinks, and friendly, professional support staff.<\/p>\n\n\n\n

A Peerspace user who booked this deluxe coffee shop for an event shared the following review: “Amanda and the whole team were so incredibly helpful throughout the entire process. The event space was perfect, the staff were so friendly, and the food was fresh and delicious. We can’t thank them enough!”<\/em><\/p>\n\n\n\n

Here are 11 types of venues you can book through Peerspace<\/a>. Which is the best fit for your events?<\/em><\/strong><\/p>\n\n\n\n\n

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Book the perfect location for your event.<\/h2>\n\n \n \n

\n Peerspace makes finding the perfect venue easy. Browse our library and enjoy no-hassle bookings today. <\/p>\n\n \n \n Find unique venues<\/a>\n\n \n <\/div>\n

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Tip #5: Do create multiple drafts of your event timeline<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

Drafting a timeline based on your client\u2019s preferred flow of events and day-of particulars will allow seamless communication between you and your core vendors, said Jessica Carrillo of Art & Soul Events<\/a>. <\/p>\n\n\n\n

Take that first draft and set up food and beverage service times with your caterer. Once those details have been confirmed, send the second draft to your photographer and repeat the process, adjusting as needed. \u201cThese timelines tend to flow with ease because everyone has had a chance to troubleshoot and express any concerns way before they could ever come up,\u201d Jessica said.<\/p>\n\n\n\n

Tip #6: Do build an agenda \u2014 even if the event doesn\u2019t necessarily call for one<\/h2>\n\n\n\n
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Source: Peerspace<\/figcaption><\/figure>\n\n\n\n

Mona shared that although many company holiday parties<\/a> and celebratory events may not have a set agenda, establishing an event schedule is vital. <\/p>\n\n\n\n

Questions to keep in mind: <\/h4>\n\n\n\n