{"id":6329,"date":"2019-04-23T16:25:15","date_gmt":"2019-04-23T23:25:15","guid":{"rendered":"https:\/\/www.peerspace.com\/resources\/?p=6329"},"modified":"2024-08-21T10:07:25","modified_gmt":"2024-08-21T17:07:25","slug":"how-to-plan-a-seminar","status":"publish","type":"post","link":"https:\/\/www.peerspace.com\/resources\/how-to-plan-a-seminar\/","title":{"rendered":"How to Plan a Seminar"},"content":{"rendered":"\n<p>Before we jump into the process of <em>how <\/em>to plan a seminar, let\u2019s establish what the term \u201cseminar\u201d actually describes. In a corporate context, <a href=\"http:\/\/www.evenues.com\/event-planning-guide\/what-is-a-seminar\">a seminar<\/a> is an event or program where people gather to discuss and\/or receive training and information on a particular topic. Corporate seminars can cover a wide range of topics, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Customer service<\/li><li>Conflict management<\/li><li>Effective communication<\/li><li>Training in new technological skills<\/li><li>Work\/life balance<\/li><li>Managing stress<\/li><li>Public speaking<\/li><li>Etc.<\/li><\/ul>\n\n\n\n<p>Ultimately, it all depends on what niche the seminar aims to fill on behalf of its associated organization. Additionally, a seminar is distinct from other corporate events, such as workshops: while seminars focus on generalized learning and knowledge-sharing on a topic, workshops generally involve a limited group of people collaborating to engage with a particular project or activity. With the right planning, a seminar can be a memorable opportunity to generate excitement and energy within your organization, while making strides toward smarter strategies for doing business and a stronger, more resilient company culture. Here\u2019s our overview of how to plan a seminar that successfully achieves these outcomes (and more).<br><br><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How do you plan a seminar?<\/h3>\n\n\n\n<p>Now that we\u2019ve defined our terms, we can focus on the *<em>how*<\/em> behind a fun, productive, and even unforgettable (!) seminar. <\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect meeting space.<\/h2>\n\n    \n    \n    <p>\n      Peerspace makes it easy to book the perfect meeting space. Browse our location library and enjoy no-hassle bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/meeting\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find meeting spaces<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/Staged-for-a-meeting.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h4 class=\"wp-block-heading\">1. Give yourself plenty of time<\/h4>\n\n\n\n<p>This is simple, but key advice for how to plan a seminar. You\u2019ll want to start planning roughly six months out. Ideally, you\u2019ll be reaching out to speakers and delegating tasks to others ASAP: you want to make sure that you\u2019re giving everyone involved sufficient time to get their tasks done and do them well. But of course, things don\u2019t always go perfectly according to plan. If you\u2019ve got a little less time, you can still make it happen\u2014but we do recommend getting started immediately.<br><br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2. Decide on your aims and goals for the seminar<\/h4>\n\n\n\n<p>Put simply: what\u2019s the topic of your seminar? And in the process of establishing and refining this topic, ask: what\u2019s the purpose of your seminar? This means figuring out who your intended audience will be (and how many people will attend), the general subject matter (technology? Stress management?), and what will get people interested and excited. For an especially effective, purpose-driven seminar, figure out what specific actions or accomplishments you\u2019d like to inspire your audience to put into practice. This sense of purpose will make your content much more interesting than anything centered around an abstract set of ideas\/recommendations.<br><br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3. Establish your budget<\/h4>\n\n\n\n<p>Now that you know what you\u2019re trying to achieve, consider practical parameters and the scope of what you\u2019ll be able to get done: naturally, that means knowing how much money you\u2019ll be able to spend. Take into account factors like sponsorship funding, donations, and (if you\u2019re selling tickets) any earnings from tickets sold. This is the time to note for financial limitations and attempt to rectify them if possible by, say, finding new sponsors and new sources of funding wherever you can (so this is also the time to establish your hierarchy of sponsorship packages). <\/p>\n\n\n\n<h4 class=\"wp-block-heading\">4. Choose a venue<\/h4>\n\n\n\n<p>Sure, you can go with the standard hotel ballroom location, but frankly, that can be pretty boring. It\u2019s only natural that attendees would show up and see the same decor that they always see at corporate events\u2014the rows of chairs and harsh fluorescent lighting\u2014and end up expecting nothing new. Why not undo these expectations by choosing a more distinctive location, like one of those available on <a href=\"https:\/\/www.peerspace.com\/\"><strong>Peerspace<\/strong><\/a>? (For instance, consider holding your seminar in a cool, modern warehouse loft or art gallery.) Your guests will arrive pleased and intrigued by the unusual venue, so it\u2019s a fair bet they\u2019ll be prepared to be more engaged with your event.<br><br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">5. Create an agenda<\/h4>\n\n\n\n<p>First, you\u2019ve got to know what speakers will be at your event, and who will be talking about what topics (that\u2019s why we insist that the sooner you can contact speakers, the better). (This is also a good time to take the crucial step of figuring out travel plans and establish accommodations for your speakers.) Once you know who your speakers are, you can outline the entire schedule and plan the entire seminar hour-by-hour. This will likely require ongoing adjustments throughout the planning process, so be prepared to be flexible. <br><br><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">6. Address technical and logistical needs<\/h4>\n\n\n\n<p>We can\u2019t give an absolute definition of what this will entail for everyone, because it\u2019s really different for each seminar. We can say, though, that ironing out the details of tools and supplies is a big part of this: printing written materials\/name badges\/signage ahead of time, figuring out your A\/V needs (figuring out where you\u2019ll be getting a projector, speakers, etc.), dealing with RSVPs and tickets (you can register your event with an online ticket platform), establishing plans for catering, and any other relevant logistical preparations. It\u2019s an especially great idea to rehearse the technical factors in advance of the event, making sure that speakers\u2019 PowerPoints will show up properly, that your equipment is in working order, and so on.<\/p>\n\n\n\n<!-- Begin Peerspace Banner -->\n<div class=\"banner\">\n  <div class=\"banner-text\">\n\n    \n    <h2>Book the perfect meeting space.<\/h2>\n\n    \n    \n    <p>\n      Peerspace makes it easy to book the perfect meeting space. Browse our location library and enjoy no-hassle bookings today.    <\/p>\n\n    \n    \n    <a href=\"https:\/\/www.peerspace.com\/plan\/meeting\" target=\"_self\" class=\"button white cta-segment cta-banner\">Find meeting spaces<\/a>\n\n    \n  <\/div>\n  <div class=\"banner-image\" style=\"background-image: url('https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/atlanta-eclectic-meeting-room.webp') ;\">\n  <\/div>\n<\/div>\n<!-- End Peerspace Banner -->\n\n\n<h4 class=\"wp-block-heading\">7. Advertise your seminar<\/h4>\n\n\n\n<p>Understanding marketing and promotion is a significant part of how to plan a seminar. You might want to make an <a href=\"https:\/\/www.thebalancesmb.com\/creating-and-using-a-marketing-calendar-effectively-2294826\">event marketing calendar<\/a> for your seminar to streamline the process. And thankfully, we live in the age of social media, so extensively advertising your seminar is significantly easier and cheaper than it\u2019s ever been in the past. Facebook events as well as sharing details on popular platforms like LinkedIn, Twitter, and Instagram can make all the difference between sparse attendance and major buzz. And don\u2019t forget to go back to basics with emails to potential attendees. Demonstrating the successes of your past events (with photos, testimonials, etc.) is an especially effective way to prove that this seminar will be equally valuable. Get creative!<br><br><\/p>\n\n\n\n<p>At the outset, making an effective seminar a reality might seem like a daunting task, but have faith: it\u2019s totally doable with sufficient planning. The process is really a matter of figuring out what you\u2019re hoping to achieve, and then establishing and methodically following the steps required to get there. With a bit of creativity, organization, and ingenuity, your seminar will be a success. And luckily, with <a href=\"https:\/\/www.peerspace.com\/\">Peerspace\u2019s vast database of fabulous, unique event spaces<\/a> at your fingertips, you\u2019ll have no trouble finding the right location for your event. You\u2019ll just have to figure out how to use that space to your best advantage. <br><br><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.peerspace.com\/\"><strong><em>Find a unique place for your seminar on Peerspace<\/em><\/strong><\/a><\/h2>\n","protected":false},"excerpt":{"rendered":"<p>Before we jump into the process of how to plan a seminar, let\u2019s establish what the term \u201cseminar\u201d actually describes. In a corporate context, a seminar is an event or program where people gather to discuss and\/or receive training and information on a particular topic. Corporate seminars can cover a wide range of topics, including:<\/p>\n","protected":false},"author":27,"featured_media":6732,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"With the right planning, a seminar can be a memorable opportunity to generate excitement and energy within your organization!","footnotes":""},"categories":[430],"tags":[19,73,18,20,1171,1161,94],"cohorts":[1312],"class_list":["post-6329","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-meetings","tag-corporate-event-planner","tag-corporate-events","tag-event-planner","tag-event-planning-tips","tag-how-to-plan","tag-meeting-inspo","tag-seminar"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Plan a Seminar - Peerspace<\/title>\n<meta name=\"description\" content=\"With the right planning, a seminar can be a memorable opportunity to generate excitement and energy within your organization!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Plan a Seminar - Peerspace\" \/>\n<meta property=\"og:description\" content=\"With the right planning, a seminar can be a memorable opportunity to generate excitement and energy within your organization!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.peerspace.com\/resources\/how-to-plan-a-seminar\/\" \/>\n<meta property=\"og:site_name\" content=\"Peerspace\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/peerspace\" \/>\n<meta property=\"article:published_time\" content=\"2019-04-23T23:25:15+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-08-21T17:07:25+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.peerspace.com\/resources\/wp-content\/uploads\/vanilla-bear-films-1180694-unsplash-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"800\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Nina Gunther-Segal\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@peerspace\" \/>\n<meta name=\"twitter:site\" content=\"@peerspace\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Nina Gunther-Segal\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/\"},\"author\":{\"name\":\"Nina Gunther-Segal\",\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/#\\\/schema\\\/person\\\/6f030d2549588c36de19e8e0db5f1945\"},\"headline\":\"How to Plan a Seminar\",\"datePublished\":\"2019-04-23T23:25:15+00:00\",\"dateModified\":\"2024-08-21T17:07:25+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/\"},\"wordCount\":1117,\"publisher\":{\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/wp-content\\\/uploads\\\/vanilla-bear-films-1180694-unsplash-1.jpg\",\"keywords\":[\"Corporate Event Planner\",\"corporate events\",\"Event Planner\",\"Event Planning Tips\",\"how to plan\",\"meeting inspo\",\"seminar\"],\"articleSection\":[\"Meetings\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/\",\"url\":\"https:\\\/\\\/www.peerspace.com\\\/resources\\\/how-to-plan-a-seminar\\\/\",\"name\":\"How to Plan a Seminar - 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