Studio Hire Terms and Conditions
This document forms the terms and conditions of the hire of studio space by a hirer (you) at Emigre Ltd., trading as FieldWorks Dance (we/us). The hire of studio space under these terms and conditions does not create any affiliation or partnership between you and Emigre Ltd., trading as FieldWorks Dance, and Emigre Ltd., trading as FieldWorks Dance takes no responsibility for and does not endorse the content of activities which you carry out in its studios.
The remittance of this invoice stands as proof of acceptance of the following terms.
1. Booking, Payment, & Cancellation Procedure:
1.1 Advance payment is required to secure all studio bookings at Emigre Ltd., trading as FieldWorks Dance. If asked, you must be able to produce a booking confirmation on the day of the reservation; failing that, you may be denied access to our studios. We reserve the right to cancel any booking where payment is not received before the event.
1.2 For all hires a debit or credit card must be kept on file.
1.3 For regular hires (i.e. daily, weekly, monthly) Invoices are raised on the 2nd Thursday of each month and are due within 2 weeks of an invoice being raised. Failure to pay within 1 week of the invoice being raised will result in interest charged at the current statutory interest rate each day that the invoice remains unpaid, including debt recovery costs at the current standard rate. Continued failure to pay the invoice will result in payment automatically being taken, including any interest incurred, which will be charged to the card kept on file.
1.3 On the rare occasion invoices are raised with deposits, complete payment of invoice must be received before the hire takes place. A card must be kept on file. Failure to make full payment by stated due date will result in daily interest being charged from the date the invoice was originally raised at the current statutory interest rate, as well as debt recovery costs at the current standard rate. If payment is not received at least 24 hours before the hire takes place the card on file will be charged to the card on file the remaining amount due and any interest incurred to date.
1.4 An invoice is raised as soon as a booking is agreed in writing via email. Once an invoice has been raised the following booking cancellation policy will apply; -
Cancellation Policy
Bookings cancelled within 60 days of the invoiced date are subject to 15% charge Bookings cancelled within 30 days of the invoiced date are subject to 30% charge Bookings cancelled within 7 days of the studio hire booking are subject to 50% charge Bookings cancelled within 24 hours of the studio hire booking is subject to 100% charge
1.3 Once payments are made, if the booking is cancelled the appropriate credit will be applied to the hirers account, which can be used towards any future booking (credit good for 7 months from date of invoice). No refunds can be made
1.4 Bookings that are rescheduled via email or whatsapp 2 or more times will incur a £20 service fee for each additional rescheduling not made through FieldWorks Dance’s online booking portal: fieldworksdance.co.uk
1.5 It is your responsibility to ensure you have received your booking confirmation and reminder email and that the information is correct. If you do not receive these emails, or if the information is incorrect and you do not inform FieldWorks Dance, FieldWorks Dance cannot be held liable.
1.6 For one-off hires - All invoices must be paid immediately upon receipt, invoices left unpaid will be added to any future invoices. A payment schedule can be negotiated if the booking is more than three months in advance; please contact the studio hire bookings team for more information about this.
1.7 Studio times and locations may be changed or cancelled in exceptional circumstances by Emigre Ltd., trading as FieldWorks Dance. You will be given notice of cancellation in writing as far in advance of the booking date and time as is reasonably practicable.
2. Noise levels, Percussion and Pianos in the Studios:
2.1 Noise levels in all studios must be kept to a reasonable level as determined by Emigre Ltd., trading as FieldWorks Dance. If you are disturbing other users, you will be instructed to reduce your noise level by Emigre Ltd., trading as FieldWorks Dance staff. Failure to do so may result in the immediate cancellation of your hire.
2.2 Due to noise restrictions all windows and doors are to be kept closed during use of studios. Failure to do so will result in a fine of £50
2.3 Percussion, or live music of any kind, is not permitted in any studio without prior agreement. If you intend to use percussion or live music this must be stated at the time of booking when you will be advised if this is permissible. Unauthorised use of percussion, or live music will result in a fine of £200 and immediate cancellation of booking
2.4 You are responsible for maintaining a reasonable level of noise for anyone who visits the studio with you, that includes, but is not limited to, students, other artists, friends, managers, photographers, videographers, dancers, and pets. This includes when entering and leaving the studio. Raised voices are unreasonable. Groups must refrain from gathering outdoors or on the street before or after class.
2.5 A fee of £50 will be charged for any noise or other violations of terms and conditions that occur, and any future bookings will be cancelled without refund.
2.6 If a noise complaint by a neighbour is reported by the Environmental Protection Officer of the Local Authority, a minimum fine of £5,000 will be payable by you to Emigre Ltd.
2.7. If as a result of a noise complaint the dance studio has adverse long term consequences such as being further restricted in hours, barred from use as a dance studio, or forced to relocate or close, you will be liable for all financial losses attributable, including but not limited to lost income, capital costs, reputational damage, adverse impact on the rest of the studio complex, and disruption of other users of the studios as a result of your misconduct.
3. Food & Drink in the Studios:
3.1 No food or drink may be taken into the studios except bottled water. However, if you feel your hire requires this exceptionally due to health reasons please arrange at the time of booking.
4. Damage to the Studios:
4.1 You will be liable for any damage caused to the studios, beyond reasonable wear and tear. This includes (without any limitation) damage to the studio’s floors, walls, or audio system. You are responsible for informing FieldWorks Dance by email if you notice anything unusual in the condition of the studio that you are using before commencing your booking.
5. Booking Times:
5.1 Our booking policy allows for back-to-back bookings. You must keep to your allotted time slots and you must ensure that in the case of classes that require warm-up and cool-down or other arrangements such as setting up and packing away equipment etc is allowed for within the booking time. If you need additional time, please contact FieldWorks Dance by email or whatsapp to check availability.
5.2 Emigre Ltd., trading as FieldWorks Dance reserves the right to charge for any extra time in the studio as witnessed via CCTV, at the rate of the hire fee for the first hour (or part there of) you exceed the booked time slot, and 2x the hourly hire fee for any additional unauthorised overstay.
5.3 Exceeding the studios capacity (Studio II - 30 people, Studio I - 20 people, The Annex - 20 people, The Project Space - 30 people) - Additional people using the studio will result in a fee of £30+VAT per additional person. This is monitored by CCTV.
6. Use of Equipment:
6.1 Smoke machines and aerosol sprays are strictly prohibited. Unauthorised use of a smoke machine/aerosols will result in a £150 fine
6.2 All studios are equipped with a wireless audio system. Those with devices that are not compatible with airplay (Studio I and Studio II) and/or bluetooth (The Annex) must bring their own sound equipment. Use of sound system is not guaranteed, a partial refund of £4 per hour of studio hire fee will be issued if the sound system is found unusable (this does not include devices that are not compatible with our systems).
6.3 Please note; wiring on the equipment should not be tampered with under any circumstances for any reason. Liquid should not be kept on top of any of the audio equipment. Any tampering with will result in a £25 fee
6.4 Should you require any extra equipment (i.e. chairs and tables), this must be stated at time of booking and will be subject to availability on the day.
6.5 Studio II and Studio I are equipped with free Wi-Fi signal and this is accessible with a password, details of which can be found at in your studio access link that you will receive 2 hours before your booking. Please note this is a free service which is not set up for the purpose of live streaming and there are no guarantees from our part as to its speed and reliability.
6.6 Any equipment should be compliant with current guidance & legislation.
6.7 All equipment brought onsite must be discussed and approved at the time of the booking. Setup and removal of such equipment is the responsibility of the hirer. Any damages to hirers equipment is the liability of the hirer. The hirer must not under any circumstances unplug, interfere with or change the settings of any equipment in the studios (e.g. wifi/audio).
7. Photography & Video Filming:
7.1 We prohibit filming and photography of classes, other studio hirers, staff, members of the public and children using the building. Filming and photography for your hire within Emigre Ltd., trading as FieldWorks Dance must be approved at the time of booking or in advance of the hire in writing.
8. Health & Safety, Best Practice and Public Liability Insurance:
8.1 You are responsible for ensuring your session is run in line with current health and safety legislation and best practice guidelines. Emigre Ltd., trading as FieldWorks Dance takes no responsibility for the content or health and safety of classes run by external hirers.
8.2 The first aid kit and accident book is kept in the lobby. Should a participant in your hire sustain an injury please inform FieldWorks Dance by email and call emergency services if required.
8.3 All hirers must tell us in advance if they are expecting any disabled users. FieldWorks Dance is mostly handicapped accessible (excluding the mezzanine located in The Project
Space), including a handicap accessible WC located in the courtyard. If any additional help is required please inform us.
8.4 All hirers must make themselves familiar with the fire evacuation procedures and make sure all participants in a hire are briefed on the course of action in case of fire.
8.5 Emigre Ltd., trading as FieldWorks Dance is not liable for and cannot cover the loss of a hirer’s personal property, personal injury, or any other form of loss or damage arising out of use of the studio.
8.6 Hirers need to have insurance to cover any situation involving loss or injury to any of their participants or members of the public as a result of their own activities.
8.7 If a session involves participants who are under the age of 18 or classed as vulnerable adults the hirer is responsible for ensuring that the relevant DBS checks have been obtained. Children use Emigre Ltd., trading as FieldWorks Dance studios and hirers and their customers are expected to be mindful of this in their conduct at all times.
8.8 For health and safety reasons hirers are advised not to exceed the recommended studio maximum capacity (please refer to 5.3), unless agreed in writing before the booking takes place.
9. Location & Building Facilities:
9.1 Emigre Ltd., trading as FieldWorks Dance is located at 274 Richmond Road, London E8
3QW More information can be found here: https://www.fieldworksdance.co.uk/contact
9.2 Toilet and changing facilities are located directly opposite studio II and in the white building diagonally across the internal courtyard from studio I, The Annex, The Project Space and The Photography Studio.
10. Marketing & Publicity Guidelines:
10.1 Studio hirers are only allowed to mention Emigre Ltd., trading as FieldWorks Dance in their advertising as the venue where their activity is taking place and must not use the word or logo “FieldWorks Dance” in the title of their event. Location must be listed as “FieldWorks Dance” with no other suffixes.
10.2 All studio users must be directed to the entrance on 274 Richmond Road, London E8 3QW or 47 Martello St, London E8 3PE. FieldWorks Dance’s website has directions, travel information and a map which can be used on advertising material: Studio I - https://www.fieldworksdance.co.uk/student-access Studio II -https://www.fieldworksdance.co.uk/findingus
11. Pricing and Studio Specificities:
11.1 Rates are calculated by the hour (one hour minimum hire, after which fractions of 30 minutes are permitted).
11.2 VAT is charged on all bookings, currently at 20%.
11.3 We are not able to offer discounts for charities unless prior approval is exceptionally obtained from Emigre Ltd., trading as FieldWorks Dance. That said we do support a number of causes and encourage you to approach us where appropriate.
12. Studio Hire Rules
12.1 Hirers must state the intended use of the studio at the time of booking. Studios must be entered and exited promptly at the times of the booking. Any over-running of the booking will incur additional charges (please see 5.2).
12.2 It is not permitted to enter studios other than the booked studio. The use of other studios without prior agreement will incur additional charges at the set hourly rate of the additional spaces. It is not permitted to enter the booked studio before the time of booking unless specific permission is given on the day by email or whatsapp from FieldWorks Dance.
12.3 It is the responsibility of the hirer to inform Emigre Ltd., trading as FieldWorks Dance about the type of footwear to be used prior to use in the studios and to check for (but not limited to) loose screws, loose nails, worn heels, outside liquids or gum that may cause damage to the studio floors. Any damage caused to the studio by failure to comply will result in a minimum £50 fine (if damage is beyond superficial, hirer will be liable for costs of in-like replacement)
12.4 Any damages discovered following the hire beyond normal wear and tear are the liability of the hirer and will be recharged.
12.5 Emigre Ltd., trading as FieldWorks Dance does not allow hirers to bring in their own tape to mark the studio floors. Emigre Ltd., trading as FieldWorks Dance will supply non-marking tape free of charge should you need it. Please ask a member of staff via email prior to booking.
12.6 Emigre Ltd., trading as FieldWorks Dance reserves the right to move the hirer to another studio.
12.7 The hirer is responsible for the conduct of the users of the hire at all times both in the studios and in the rest of the building, Studios must be left in a tidy condition. All rubbish must be placed in the bins provided and all FieldWorks Dance equipment used must be returned to its allocated storage space
12.8 No alcohol may be brought into or consumed on the premises at any time unless specifically agreed in writing by Emigre Ltd., trading as FieldWorks Dance management prior to the booking.
12.9 Stag or hen parties are prohibited at Emigre Ltd., trading as FieldWorks Dance. No social, promotional, corporate, religious or other events of any kind are permitted under any circumstances whatsoever.
12.10 The studios must not under any circumstances be used for sexual/immoral purposes of any kind.
12.11 If a hirer finds a problem with the studio they have hired at the start of the hire they must notify Emigre Ltd., trading as FieldWorks Dance immediately. Emigre Ltd., trading as FieldWorks Dance will give best endeavours to remedy the situation where reasonably practicable.
12.12 Hirers are not permitted to sell or offer for sale or distribute any items from or outside of the studio they have hired.
12.13 There is no use of tape on any surface in Emigre Ltd., trading as FieldWorks Dance studios (including, but not limited to the walls, floors, mirrors, windows or doors) If tape is used and damage is caused, an additional cleaning fee will be charged, and possibly the cost of repair/replacement of flooring, walls, mirrors, windows or doors. Cost of cleaning/repair/replacement replacement will be charged at a minimum damage fee of £200, plus any losses due to studios being out of use whilst damaged.
12.14 You cannot hang anything in Emigre Ltd., trading as FieldWorks Dance studios without prior written permission
12.15 There is no use of extension leads in Emigre Ltd., trading as FieldWorks Dance studios or communal space (for example, but not limited to, lobby or changing rooms) without prior written permission, use of extension leads without prior permission will result in Renter’s sole liability for any damage and/or death caused by use.
12.16 No outdoor shoes in Emigre Ltd., trading as FieldWorks Dance studios. Damage caused by the wearing of outdoor shoes will be required to cover costs of additional cleaning and/or repair/replacement as needed. Cost of cleaning/repair/replacement will be a minimum of £50
12.17 No use of rosin, or talc powder in any Emigre Ltd., trading as FieldWorks Dance studio or space. Use of rosin or talc powder will incur an additional cleaning fee of £100
12.18 You must disconnect from the sound system and turn music off when you leave .
12.19 Use of speakers must terminate at precisely 8pm (20:00), use of laptop speakers and or headphones can continue but no music at a volume that can be heard at all outside the studio is allowed.
12.20 Renters cannot burn candles or incense at Emigre Ltd., trading as FieldWorks Dance. If candles or incense are used, and results in the fire alarm - a £250 alarm reset fee will be charged, plus a disruption fee for any other studios interrupted by an alarm sounding. Battery operated candles are permitted
12.21 Renter must fully lock the studio after use, if the property of Emigre Ltd., trading as FieldWorks Dance is not properly secured, hirer is personally liable for any resulting damages or consequential losses up to an unlimited amount.
12.22 Lost Key/Padlocks - if for any reason keys are lost, a replacement fee of £50-£200 will be charged to the renter as locks/padlocks will need to be changed and other classes disrupted.
12.23 There is absolutely no parking. If a car enters, stops in, parks in or blocks the driveway in front of the studio, or the driveway to the gate on the other side, a fine of £250 will be payable by the hirer. All future bookings will be cancelled without refund. If you require a drop off for a disabled user we will be happy to accommodate this by prior written agreement.
13. Hiring for Castings/Auditions
13.1 For large/open castings/auditions we advise hirers to hire an additional studio as a holding space. The number of people expected must be specified and agreed in advance, and may result in additional charges.
13.2 Hirers agree to manage their visitors and ensure that they adhere to Emigre Ltd., trading as FieldWorks Dance protocols and T&C’s. Any breach of the terms of the hire agreement by anyone connected with the hirer will be the liability of the hirer themselves.
14. Storage
14.1 There is limited storage space available that can be booked in advance for an additional fee. No equipment or props etc may be left inside or outside the hired studio. Any items found will be disposed of immediately, and a fee of not less than £50 applied for their removal.
14.2 Upon making a booking and entering Emigre Ltd., trading as FieldWorks Dance premises the hirer accepts the terms & conditions above and agrees to comply with them at all times.
15. Liability Waiver
As a condition of the person/company named on the corresponding invoice, here known as “RENTER” hiring studio facilities and equipment of Emigre Ltd., trading as FieldWorks Dance the RENTER hereby freely, voluntarily, and without duress executes the Release and Waiver of Liability under the following terms:
15.1 INDEMNITIES AND HOLD HARMLESS
The undersigned Renter, on his/her own behalf of his/her heirs, next of kin, executors, administrators, personal representatives, and assigns, does hereby agree:
a) to waive all claims that the Renter may have now or in the future against Emigre Ltd., its employees, directors, officers, insurers, agents, successors, and assigns of Emigre Ltd. (collectively “Emigre Ltd.” or the “Released Parties”) with respect to the above mentioned hire, including, but not limited to, claims arising as a result of equipment malfunction or failure, accidents, falls, or any other damage(s)/accidents or any other cause while on the premises of FieldWorks;
b) to release and forever discharge the Released Parties from all liability for personal injury, death, property damage or loss resulting from the hire due to any cause, including, but not limited to negligence (failure to use such care as a reasonably prudent and careful person would use under similar circumstances), breach of any duty imposed by law, breach of
contract, mistake(s), action, lack of action, or error of judgment on the part of Emigre Ltd. owners and/or staff;
c) to be liable for and to hold harmless and indemnify Emigre Ltd., its ownership, and staff from all actions, proceedings, claims, damages, costs, demands, including hospital costs, court costs, arbitration or legal fees, and liabilities of whatever nature or kind arising out of or in any way connected with the rental or any behavior exhibited during the rental session at Emigre Ltd’s facilities.
Renter agrees to hold Emigre Ltd., its agents or owners, representatives, and anyone acting on behalf of Emigre Ltd. completely harmless from any responsibility, action, legal or otherwise, that results from Renter’s (or anyone related to the Renter’s party) actions and conduct. Additionally, Renter agrees to indemnify and hold harmless Emigre Ltd., of any liability or responsibility for Renter’s, or any of the Renter’s associated party, behavior and
conduct towards another person at any time while on Emigre Ltd. property or general area of Emigre Ltd. facilities.
15.2. MINORS
Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on the premises.
15.3. ACCEPTANCE OF RESPONSIBILITY
The Renter hereby accepts and assumes all responsibility for all risks associated with and/or resulting in his/her use of the premises and equipment (THIS INCLUDES ALL PERSONS ASSOCIATED WITH THE RENTER, INCLUDING BUT NOT LIMITED TO RELEVANT TEACHERS, STUDENTS, GUESTS, OR FRIENDS). The Renter freely accepts these risks and agrees to the terms of the Release, even if Emigre Ltd. is found to be negligent or in breach of any duty of care or any obligation to the Renter.
The Renter agrees responsibility for any loss (in the amount solely determined by EmigreLtd. ownership) or damage to the studio; equipment on premises of the business resulting from the Renter’s same (except for normal wear and tear). The Renter agrees to pay the costs of repair or replacement for any such loss or damage within 48 hours of a claim from Emigre Ltd. to the Renter.
Use of Emigre Ltd. facilities and equipment is at Renter’s own risk. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition, as they were when Renter arrived. Renters are solely responsible for any legal infractions Renter or members of Renter’s party make during the conduct of the scheduled booking, be they in the studio or elsewhere. This includes parking tickets, claims of personal abuse, or all other violations or citations, and legal action resulting from the conduct of the studio hire, taken at whatever time. Renters are solely responsible for the safety and well-being of any teachers, students, friends, guests, or any other personnel accompanying Renter or engaged by Renter.
A credit card is required and will be kept on file during the duration of your hire to cover any and all damages that may occur during your hire. It must be requested in writing by you for this authorization to be removed.
Emigre Ltd., trading as FieldWorks Dance has a zero tolerance policy towards any kind of abuse of staff, teachers, other hirers or members. Emigre Ltd., trading as FieldWorks Dance staff reserve the right to enter the studio/s at any time should they deem it necessary
Emigre Ltd., trading as FieldWorks Dance reserves the right to eject hirers and/or their clients from the premises at any time if the T&C’s are breached.
These terms may be updated as Emigre Ltd., trading as FieldWorks Dance sees fit.