Country forest with small stream, meadow - retreat, seminar, event area & group campground +

SECURITY/CLEANING DEPOSIT A damage, excessive clean-up, of $500.00 is required, and is fully refundable except in the case of: 1.) damage, or 2.) the need for staff excessive clean-up. You are to leave the property in the same condition it was in when you arrived on site, unless you have made other arrangements with the property owner or manager 30 days prior to your event. EVENT INSURANCE Single event liability insurance policy ($1,000.000.) will be required for all functions, naming the property owner, property manager and organization as additional insured. This policy must include a Waiver of Subrogation and must be forwarded to the host thirty (30) days prior to the event. FOOD AND BEVERAGE Food and beverage caterers must carry current liability insurance and must show proof to host by the forty-five (45) day mark prior to event date or your vendor will not be allowed access to the property. It is your responsibility to make sure proof is submitted to our office. LIQUOR LIABILITY If client is using a caterer or other vendor to supply alcohol that vendor must be a licensed bartender and must also have liquor liability coverage. Alcoholic beverages may not be served to anyone less than twenty-one (21) years of age. Alcoholic “favors” are not allowed. All alcohol must be consumed on the property. CLIENT IS RESPONSIBLE FOR THE CONSEQUENCES OF THE CONSUMPTION OF ALCOHOL BY THEIR GUESTS. Host reserves the right to terminate alcoholic beverage service at any time if our policies are being abused or State and/or Federal liquor laws are being violated. MUSIC/ENTERTAINMENT If you have contracted with musicians or entertainers for your event, they must bring their own equipment (sound equipment, speakers, amplifiers, microphones, extension cords, music stands, etc.). All volume levels must be approved by the staff. Please note: ALL AMPLIFIED SOUNDS (music, speeches, etc.) MUST TERMINATE BY 9:30 PM. (host is located in a residential area and therefore we must abide by local ordinances.) If this does not occur by 9:30, this is a VIOLATION of host ’s policies and your deposit will become non-refundable.   STAFFING A host staff member must be on-site at all times during the event. The host's staff member is NOT RESPONSIBLE FOR AND IS NOT REQUIRED TO PARTICIPATE IN SET UP OF YOUR VENDORS EQUIPMENT, OR YOUR PERSONAL ITEMS OR CLEAN-UP ACTIVITIES beyond ensuring the best interest of host's land and facilities. PARKING Onsite parking is available, in designated parking areas only. For large events, additional offsite parking can be arranged. (An extra fee will apply). DECOR All signage and decorations must be approved by host. No signs or decorations are to be stapled, pinned, or nailed to trees or walls. No glitter or confetti is allowed. A one hundred fifty ($150) dollar clean up fee will automatically be deducted from the deposit if any is used. It is your responsibility to make sure everyone involved in your event is aware of these restrictions. All items brought in for your event must be removed immediately following the conclusion of the event. Host is not responsible for lost or stolen items. PHOTO RELEASE You give permission for yourself, your guests and yuor event to be photographed. You agree to allow all photographs and/or digital images of yourself, video or film likeness to be used for any legitimate purpose including, but not limited to use in news releases and/or host's website or advertising for host. You acknowledge that host shall have the unlimited right throughout the world to copyright, use, reuse, publish, republish, broadcast and otherwise distribute all or any portion of the photo, video or film likeness in which you may appear on any and all radio, network, cable and local television programs and in any print materials and in any other format or media (including electronic media) now known or hereinafter devised in perpetuity without compensation. You hereby hold harmless and release and forever discharge host from all claims, demands, and causes of action which you, your heirs, representatives, executors, administrators, or any other persons acting on your behalf or on behalf of your estate have or may have by reason of this authorization. You further agree that the name and identity may be revealed in descriptive text or commentary in connection with the image(s). CHILDREN Children are required to remain in the designed function area. For the safety of your guests and our staff, children should be asked not to run or play on trees or in streams during your event. If host's staff is required to watch children at any point during the event (and we will be solely in charge of making that determination), there will be a thirty ($30) dollar per hour fee for service staff which will be charged and taken from your deposit. DOGS & PETS Dogs and other pets are not permitted on the property unless you have made arraignments with the Event Manager and have paid the $200.00 nonrefundable fee. This does not apply to guide dogs and seeing-eye dogs that will remain at handlers side at all times. VENDORS All vendors must carry current liability insurance and must show proof to host by the forty-five (45) day mark prior to event date or your vendor will not be allowed access to the property. It is your responsibility to make sure proof is submitted to our office.   DELIVERIES Client must provide host with the contact names, phone numbers, and arrival times of all deliveries associated with the event. Host does not accept responsibility for receiving deliveries and cannot provide any services in connection with deliveries or pick-ups. All pick-ups must be made immediately after the conclusion of Client’s event. Host will not store any items for client. Host will not assume responsibility for damage or loss of any merchandise or articles left on site. SMOKING All cigarette butts/smoking-related waste must be placed in appropriate disposal containers. Client will be charged for any required cleaning (including but not limited to the collection of cigarette butts/smoking-related waste) or for damages related to smoking by Client, persons attending the event, as well as any persons employed or contracted to perform any activity related to the event. DAMAGE TO FACILITIES OR LAND Client is responsible for reimbursement for any damages done to host during your event by client/members/guests or outside vendors hired by client including setup and breakdown, including costs for excessive cleanup made necessary by client/members/guests or outside vendors hired by client OPEN FIRES Due to the extreme danger of fire in and around the property, and the foothill seasonal dry conditions, no open fire of any kind is permitted during the summer months. Depending on weather conditions, covered fires (in a fire pit) may be allowed during certain times of the year. So-called “safe and sane” fireworks or otherwise are strictly prohibited. THE FOLLOWING ARE NOT PERMITTED: • Confetti, bubbles, glitter, adhesive-backed decals, or rice. • Lighting devices using open flames, such as lanterns, torches, and tiki or oil lamps unless pre-approved in writing by host. • Any signs/banners or other items stapled, pinned, or nailed to trees. (Please use tape or string to hang things.) • Flammable materials, such as sparklers or fireworks. • Aerosol cans such as spray glue, spray paint, etc. PLEASE MAKE NOTE: • Host does not have storage space for decorating items. • Our exhibits; displays or plants may not be used, moved or removed for private events. • Entrances and exits to land may not be blocked or covered. • All rentals include setup and teardown time. Any extra time used to setup or teardown will be charged at the overtime rate.