Mildred Hall

NE Portland Historic Gathering Space with Garden

Free street parking

Street parking is plentiful in the neighborhood and right outside the building. There is a parking lot nearby that can be rented for an extra fee.

Alcohol. CLIENT may bring and consume outside alcohol. The commercial serving of alcoholic beverages is only permitted if the CLIENT secures proper permits. Animals. No animals, except those specifically trained to assist, are permitted in the space. Exceptions will be made if given permission from PROVIDER. Audio/Visual. Audio and visual equipment are permitted but may not interfere with any of the other uses or tenants of the building. PROVIDER reserves the right to request a demonstration of music/audio volume levels prior to the Event and enforce or request changes to volume levels in its sole discretion. Candles. Any use of candles must be approved in advance by PROVIDER. If permitted, all candles must be monitored by the CLIENT and contained within a glass container. The flame must not reach higher than two inches below the height of the glass. LED candles are preferred and recommended. Grills, Open Flame. The use of all open flame, liquid propane gas and compressed natural gas are prohibited inside the space and building vicinity except for bbq or fire pits provided by or approved by PROVIDER. Event Ending Time. All Events must end by, and all guests must have departed, all cleaning must be complete by predetermined event end time. This includes CLIENT items, including but not limited to rentals, decorations, and catering equipment must be removed by the end of Event. Decorations. CLIENT is able to decorate the exterior entrances as well as the exterior at the rear of the building and shall adhere to the requirements set forth in the most recent editions of the appropriate Fire and Building Codes for activities involving public assembly. All decorations must be removed from the space without leaving damages by the predetermined event end time. Any remaining items will be removed and assessed a clean-up fee of $200 per hour. All other decorations must be freestanding. No adhesive material of any kind is allowed to be fixed to the walls or floors, furniture or any surface. Nails and staples of any kind are not permitted except on overhead beams in the Main Hall. The use of birdseed, rice, confetti, glitter, pyrotechnics, and sparklers are not permitted anywhere on the property. Blowing bubbles are permitted in outdoor spaces. Disabled Access. The facility is accessible for the disabled but has not been deemed ADA certified. Restrooms are downstairs without accessibility for the disabled. Emergencies. For emergency assistance call 911. Fire Regulations. All exits must remain clear at all times and emergency exit signs must not be obscured from view. Liquor / Beverages / Illegal Substances. Alcohol may not be served to minors. At any time, if PROVIDER’s staff deems alcohol consumption to be excessive, the staff has the authority to close down all alcohol service and/or evict inebriated guests from the PROVIDER’s premises. Music. Amplified music is allowed as long as PROVIDER gives permission to do so. PROVIDER reserves the right to request a demonstration of music volume levels prior to the event and enforce or request changes to volume levels in its sole discretion. Amplified music is not permitted after 10PM and is restricted to inside of the building. We are in a residential neighborhood and do not permit amplified music outside of the building unless CLIENT has permission from PROVIDER. Pre-Event Venue Condition Assessment. CLIENT or the CLIENT’s delegated representative, is required to attend a pre-event conditions assessment walk-through with PROVIDER’s staff prior to the rental start time on the day of the event. During this assessment, the existing venue condition will be recorded through completion of a pre-event condition assessment form and through the photographs taken by PROVIDER if needed. CLIENT agrees to return the venue to the pre-event condition by the designated rental end time. CLIENT is always responsible for venue damage. Post-Event Venue Condition Assessment. The post-event venue condition will be compared to the pre-event condition and CLIENT charges shall be assessed according to the necessary cleaning and cleaning, repairs and replacements required to return the venue to its pre-event condition. PROVIDER shall promptly charge directly to the CLIENT and CLIENT agrees to immediately pay the entire invoiced amount. Security. Security staff is not provided. Lost Items. PROVIDER does not assume liability for any personal property and equipment (“Property”) of CLIENT, its employees, agents, contractors, volunteers, agents, patrons, guests, invitees or third party providers brought to the premises or the theft of the Property or other losses suffered thereby, and any Property brought onto the premises shall be at the sole risk and responsibility of the CLIENT. Signage. All signage must be freestanding. Nails and staples of any kind are not permitted. Smoking. We observe a strict no smoking policy both inside and outside of our building. We ask that no participants smoke on the front stairs or sidewalks outside of the space, as we are in a residential zone. Set-up Equipment. Any equipment brought into the space for an event must be removed from the space by the end of the event unless arrangements have been made in advance with PROVIDER. PROVIDER’s Staff. Unless previously arranged and service charges agreed upon, Events are not staffed by PROVIDER during the event. Unless previously arranged and service charges agreed upon, PROVIDER’s staff persons are not available to lift, carry, load and unload, or move anything that is not PROVIDER property. In addition, PROVIDER’s staff are not responsible for any Event coordination or vendor management unless agreed upon in the contract. Service charges for event coordination and vendor management will be agreed upon in contract. Subcontractors. All subcontractors and vendors must remove all equipment, boxes, trash, recycling, etc. at the end of the event unless arrangements have been made in advance with the PROVIDER. No on-site storage is available during the event for any subcontractor supplies. All vendors MUST schedule a pre-event meeting with PROVIDER’s staff to insure logistics and to review the PROVIDER'S guidelines on site. Trash. CLIENT is responsible for the collection and removal of all trash, garbage, compost, recyclables and waste products, including all debris generated by load-in and load-out process. On-site disposal is available at the Building. Trash, recycling and compostable items must be separated and put into the appropriate bins. Cleaning. The cleaning fee will be included in the rental fee, but client needs to: clean up and take out trash, clean up any spills, take down all decorations Overage. CLIENT shall pay to PROVIDER an Overage Fee in the amount(s) of $200/hour for any time beyond the indicated in the CLIENT reservation. A minimum of one hour will be charged to the CLIENT for any Overage. Loss & Damage. CLIENT shall pay a Loss & Damage Fee in the amount(s) equivalent to the fair market replacement cost, as determined by PROVIDER, for any lost or damaged items.