By engaging to rent PhotoSpace (herein after referred to as the “Company”) photography studio you, the undersigned (herein referred to as the “Renter”), hereby state that you have read, fully understand and agree to be bound by the following terms and conditions.
1. Payment:
Renter will provide full payment for all reservations of studio space in US funds. Renter’s date will not be held until this payment is received and cleared. Payment is not refunded unless notice of cancellation is made at one week before Renter’s reservation date. Please see cancellations and postponements of reservation.
If the company must cancel Renter’s reservation, Renter will receive a full refund. Payment for Renter’s rental must be received before Renter’s reserved time begins or at the time of reservation. If Renter does not show within 20 minutes of any reservation without notification, it is considered a no-‐‑show. No-‐‑shows are not refunded, transferred, nor rescheduled and your reservation is forfeited. Company reserves the right to refuse reservations at its sole discretion.
Cancellations: If notice of cancellation is given less than two 2 business days before the rental date, Renter’s will be charged 100 percent fee.
Change of booking: If renter’s change booking less than 24 hours before the start time a service fee of $25/hr of the booking.
Postponements: Unless otherwise agreed in writing, Renter’s will be charged a 100 percent fee if postponement of the assignment occurs the day of the rent and 50 percent fee if postponement occurs 1 week before date of the rent.
Inclement Weather: Our staff opens up the Studio during inclement weather so you will not have to cancel with your client(s). If the roadways are not safe to drive and we cannot open the Studio, there is no refund but you will be able to reschedule the same reservation hours to the next available reservation date for no additional charge.
2. Length of Use:
Two hours minimum rental. Overtime will be calculated in increments of 15 minutes beyond the contracted end-time of the rental period when the Renter is either still using or cleaning up the studio space. Bookings that extend 15 mins past the scheduled booking end time will be charged $45 per hour. Do not arrive late – Renter’s rental time begins promptly at the designated starting time and ends promptly at the designated ending time. If you need additional time and a studio available you can purchase additional time a studio hourly rate before your end time. There will be NO exceptions to this so don’t ask.
3. Terms of Use:
Use of our studio and our equipment is AT RENTER’S OWN RISK. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while on our premises. Renter agrees to leave the studio and adjacent grounds in the same condition as they were when Renter arrived. Renters are solely responsible for any legal infractions Renter or members of Renter’s party make during the conduct of the shoot, be they in our studio or elsewhere on the grounds. This includes all other violations or citations, and legal action resulting from the conduct of the shoot, taken at whatever time. Renter agrees to hold harmless PhotoSpace. Its owner, agents, representatives, and contractors acting on its behalf for any loss, accident, or injury to Renter’s self or anyone who accompanies Renter while on our premises. Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while on our premises. Renters are solely responsible for the safety and well-being of any party Renter engages. Renter understands that if the Company observes dangerous, pornographic, or negligent practices or activities the Company reserves the right to stop the shoot and require Renter and Renter’s party to leave immediately — HOWEVER, Company assumes NO RESPONSIBILITY to act in such cases. Renter agrees to hold PhotoSpace. Its agents, representatives, and anyone acting on behalf of Company completely harmless from any action, legal or otherwise, that results from Renter’s conduct. Renters are solely responsible for verifying that all models employed during Renter’s rental period are of legal age for the activities they are to be engaged in. Company has no responsibility to determine or verify the age of participants in the Renter’s activities but reserves the right to end those activities if it becomes aware that legal age violations are on-going. Renter agrees that a Company representative can be present in the studio at all times Renters are using it
4. Equipment:
Company agrees to provide equipment in good working order, but makes no special guarantees as to say equipment’s functionality or suitability for Renter’s purposes. Company is not liable for acts out of its control that affect the shoot, such as power outages, weather or emergencies. In such cases, the Company will refund a prorated portion of Renter’s payment.
5. Miscellany:
This Agreement incorporates the entire understanding and agreement between the Client and the Company. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Tennessee shall govern this Agreement. The parties have read both this entire Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties. The person signing below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.
6. Cleaning
Clean up after yourself! Studio cleanup must be completed by the end of the rental period.
BE RESPECTFUL OF OTHERS and leave the studio as when you arrive for a shoot (sweeping or mopping the floor, taking garbage out). The floors will dirty very easily so please make sure you spot mop them after you are finished. There is a Swiffer mop for dusting and mopping in the restroom.
Studio cleaning deposit $50 cleaning deposit required. You have to leave the studio in the same condition as received in order to get your deposit back. If the studio is not satisfactorily returned to the state it was prior to the rental period, a clean-up fee will be assessed of $250.00.
7. Damage
Renter shall be solely responsible for any damage or theft to the Company’s property or equipment that occurs during the time Renter or his or her party occupies the Studio. Renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the Premises, including spills, excessive wear, marks or stains on furniture, fixtures or painted surfaces. Prohibit the use of oil, paint or stain on any studio backdrop, if evidence found Renter will be responsible for the amount of damage backdrop and shipping cost. Animals and pets of any kind are strictly prohibited as well as glitter & confetti.
Any item within the PhotoSpace inventory found missing after the rental period will result in replacement cost being assessed to the Renter.
*If renter made any damage to Company’s property or equipment, they will be required to make deposit in amount of $250, deposit will be refunded, if studio returned in satisfactory condition.
8. Prohibited Items and Activities
No Alcohol, Drugs, or Smoking: You cannot engage in any activity at PhotoSpace while under the influence.
Music is to be kept at reasonable levels.
No Weapons: No weapons are permitted in PhotoSpace Studio without written consent from PhotoSpace.
No Pornography: No photography, videography, and/or audio of explicit sexual acts are permitted.
Misconduct: Including causing a nuisance to other clients, mistreatment of PhotoSpace staff, illegal activity, destruction/vandalism of PhotoSpace equipment or facilities.
Smoking is not allowed. If evidence of smoking to include scent exists inside the space, a $300 cleaning fee will be assessed to the Renter.
9. Children
All children must be supervised at all times
10. Flame, Fire or Pyrotechnics:
Open flame, fire and pyrotechnics are prohibited at all times inside the facility and within the grounds of PhotoSpace.
11. Renter responsibility:
The Renter is responsible for all activities of Renters Party brought into the studio or premises and any infraction to this agreement to include any fee assessment.
Its is strongly encouraged that the renter seeks usage agreements and model releases for all participating parties in the photoshoot. Generic Model release document could be found here.