Top 5 Indian Wedding Planners in Indiana

Indiana is often celebrated as the Crossroads of America, but for couples planning a South Asian wedding, it represents a unique blend of Midwestern hospitality and surprising cosmopolitan flair. From the vibrant, urban energy of the Canal Walk in downtown Indianapolis to the rolling, scenic hills of Bloomington, the state offers a diverse array of backdrops for multi-day celebrations.

However, hosting an Indian wedding here requires more than just a run-of-the-mill wedding venue in Indiana; it demands a team that understands the intricate dance of tradition and logistics. Whether it’s securing fire permits for a Mandap in a historic building or managing a 400-guest Baraat through city streets during a Colts game weekend, the logistical demands are as grand as the celebrations themselves.

With so many moving parts—from the Sangeet and Mehndi to the ceremony and wedding reception venue—finding a planner who can seamlessly execute these events is paramount. The competitive landscape in Indiana works in your favor, offering a mix of specialized cultural planners and luxury event designers who have honed their skills in fusion and traditional weddings.

We curated a list of the top Indian wedding planners in Indiana who have proven they have the expertise, the vendor networks, and the creative vision to handle the grandeur of your big day. These industry leaders understand that an Indian wedding is not merely a ceremony but a multi-day cultural phenomenon that requires precision, patience, and a deep respect for heritage.

How we curate our list

Finding the right planner is about trust. We selected these planners based on specific, verifiable criteria that ensure they can handle the demands of a modern Indian wedding:

• Client reviews across multiple platforms: We analyze feedback from couples on The Knot, WeddingWire, Google, and social media to ensure consistent satisfaction regarding communication and cultural competence.
• Industry recognition and awards: We look for planners with accolades from respected organizations and wedding publications, indicating they are respected by their peers and the broader industry.
• Professional credentials and associations: Active membership in industry groups, ongoing education, and verified business operations are often held by our planners, ensuring they maintain high standards of professionalism.

Best Indian wedding planners in Indiana

1. Blue Llama Events

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Company name and founder/lead planner: Blue Llama Events / Jean Rivers

Jean Rivers, the creative force behind Blue Llama Events, has established herself as a pillar of the Indianapolis event community through her calm demeanor and meticulous organizational skills. Her experience spans a wide variety of event types, but she has developed a particularly strong reputation for handling complex, multi-faceted celebrations that require a steady hand and a keen eye for detail. Her philosophy centers on the idea that the planning process should be as enjoyable as the event itself, a sentiment that resonates deeply with couples navigating the often-stressful journey of wedding coordination.

Specialty/niche: Blue Llama Events specializes in creating personalized, stress-free wedding experiences with a focus on comprehensive planning and design. They excel at managing events that require intricate logistical coordination, making them a fantastic choice for Indian weddings that often involve multiple venues, large guest counts, and diverse cultural traditions. They focus heavily on the guest experience, ensuring that every transition—from the ceremony to the cocktail hour venue to the reception—flows naturally without long pauses or confusion, which is critical for keeping energy high during multi-day festivities.

Notable projects or signature style: The team at Blue Llama Events is celebrated for their ability to transform venues to match a couple’s specific vision, whether that involves intricate traditional decor or modern, minimalist aesthetics. Their signature style is characterized by a seamless blend of functionality and beauty. Their portfolio reflects a versatility that allows them to adapt to the vibrant colors and dynamic energy required for Indian weddings, ensuring that elements like the Mandap design and floral arrangements are not only stunning but also structurally sound and compliant with venue regulations.

Pricing: While specific package pricing is customized based on the scope and scale of the event, Blue Llama Events offers comprehensive service tiers that typically include full-service planning, partial planning, and event management. Reach out directly for a no-cost initial consultation.

Why we love them: We love Blue Llama Events for their approachable and reassuring presence. Jean Rivers has built a reputation for being a steady hand during the often-chaotic wedding planning process, which is invaluable when managing the many moving parts of a South Asian wedding. Their team is particularly skilled at listening to clients and translating vague ideas into concrete plans, ensuring that family traditions are honored while incorporating the couple’s personal style. Their dedication to inclusivity and their experience with various wedding traditions mean they approach every event with respect and enthusiasm.

Connect with them: Follow Blue Llama Events (@bluellamaevents) on Instagram for a peek into their creative process and recent events.

2. Tum Hi Ho Events

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Company name and founder/lead planner: Tum Hi Ho Events / Hiren Patel

Hiren Patel founded Tum Hi Ho Events with a clear mission: to provide specialized, culturally competent planning services for the South Asian community. Recognizing a gap in the market for planners who truly understood the nuances of Desi weddings without needing constant explanation, Hiren built a team that is deeply embedded in the culture. His background combines a passion for event logistics with a profound respect for tradition, allowing him to execute events that are both modern and meaningful. Under his leadership, Tum Hi Ho Events has become a go-to name for couples who want a planner that speaks their language—literally and culturally.

Specialty/niche: Tum Hi Ho Events is a premier planning service specifically dedicated to Indian and South Asian weddings. They have carved out a significant niche by focusing on the specific needs of Desi weddings, including Hindu, Sikh, Muslim, and fusion ceremonies. Their expertise lies in managing the multi-day structure of these events, from the Sangeet and Mehndi to the Baraat and reception. They are particularly skilled at coordinating large guest counts, often managing weddings with 500+ attendees, and have extensive experience working with specialized vendors for Indian cuisine, decor, and entertainment.

Notable projects or signature style: The team at Tum Hi Ho Events is known for their high-energy execution and deep understanding of cultural nuances. Their signature style often involves vibrant, elaborate setups that facilitate the movement of large crowds, such as organizing a seamless Baraat procession through city streets. They regularly manage complex logistics like coordinating mobile DJ vans, arranging horse or elephant rentals for the groom’s entrance, and ensuring that ceremonial timing aligns with auspicious muhurats. Their events are characterized by a sense of joy and fluidity, where traditional protocols are honored without sacrificing the party atmosphere.

Pricing: Tum Hi Ho Events offers customized packages tailored to the specific needs of each couple, ranging from month-of coordination to full-service planning. Because Indian weddings often span multiple days and involve distinct events, interested couples should contact the team for a consultation.

Why we love them: We love Tum Hi Ho Events because they bridge the gap between tradition and modern event management. Hiren Patel brings a level of cultural fluency that is indispensable for couples who want to honor their heritage without the stress of explaining every ritual to their planner. Their team is praised for being incredibly responsive and organized, often acting as a bridge between the couple’s modern vision and the families’ traditional expectations. Their ability to manage the “organized chaos” of a massive Indian wedding with a smile is truly impressive.

Connect with them: Follow Tum Hi Ho Events (@tumhihoevents) on Instagram for a peek into their creative process and recent events.

3. Tara Nicole Weddings and Events

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Company name and founder/lead planner: Tara Nicole Weddings and Events / Tara Steele

Tara Steele, the founder of Tara Nicole Weddings and Events, has built a brand synonymous with luxury and timeless elegance in the Indiana wedding market. Her journey into event planning was driven by a passion for design and a desire to create immersive experiences that tell a couple’s unique story. Tara’s expertise lies in her ability to blend high-end aesthetics with flawless execution, a skill set that is particularly valuable for large-scale Indian weddings where visual grandeur must meet logistical rigor.

Specialty/niche: Tara Nicole Weddings and Events specializes in luxury, high-end weddings with a focus on timeless elegance and intricate design. Tara Steele and her team are experts in full-service planning and design, making them an excellent choice for couples who want a sophisticated, magazine-worthy aesthetic. They have extensive experience with fusion weddings and large-scale celebrations that require a delicate balance of different cultural elements. Their niche is the “event as an experience,” where every detail—from the linen texture to the lighting cues—is intentionally selected to create a cohesive and luxurious atmosphere for guests.

Notable projects or signature style: The signature style of Tara Nicole Weddings is defined by lush florals, romantic lighting, and impeccable attention to detail. Their projects often feature grand ballroom venues transformed into ethereal garden event venues in Indianapolis or modern, chic spaces softened with classic design elements. They are known for creating “wow” moments, such as dramatic reception reveals and perfectly timed ceremonial transitions. Their work demonstrates a deep understanding of how to layer textures and colors to create a cohesive look that feels both opulent and inviting, which pairs beautifully with the vibrant traditions of Indian weddings. For example, they have expertly integrated traditional red and gold palettes into contemporary venue spaces, creating a look that honors tradition while feeling fresh and modern.

Pricing: As a luxury planning firm, Tara Nicole Weddings and Events offers bespoke pricing based on the complexity and scale of the event. We recommend contacting them directly for a personalized quote that reflects the comprehensive nature of their design and management capabilities.

Why we love them: We love Tara Nicole Weddings and Events for their unwavering commitment to quality and their refined aesthetic sense. Tara Steele brings a level of polish to every event that elevates the entire experience. Her team is highly organized and proactive, anticipating needs before they arise. They are particularly skilled at managing the complex timelines of multi-cultural weddings, ensuring that each tradition is given its proper space and respect while maintaining a seamless flow. Their passion for creating beautiful, memorable moments is evident in every detail they touch.

Connect with them: Follow Tara Nicole Weddings (@taranicoleweddings) on Instagram for a peek into their creative process and recent events.

4. DVS Events

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Company name and founder/lead planner: DVS Events / Victoria and Dan Schultz

Husband-wife duo Victoria and Dan Schultz founded DVS Events with a vision to create bespoke wedding experiences that are as unique as the couples she serves. Their approach is deeply rooted in personal connection and the belief that the best events are those that reflect the true personalities of the hosts. Victoria’s background in event management has equipped her with the skills to handle high-pressure situations with grace, a quality that is essential when coordinating the intricate details of Indian weddings.

Specialty/niche: DVS Events focuses on creating bespoke wedding experiences that reflect the unique personalities of each couple. The Schultzes and their team are dedicated to providing personalized service, ensuring that every aspect of the wedding is tailored to the client’s specific desires. They are well-versed in handling diverse wedding traditions and are known for their ability to seamlessly integrate different cultural elements into a cohesive celebration. Their niche is in “storytelling through events,” where they use design and flow to narrate the couple’s journey, making them particularly effective at planning fusion weddings where two distinct cultures need to be honored equally.

Notable projects or signature style: The team at DVS Events is recognized for their creative approach to wedding planning. They excel at designing events that are not only visually stunning but also deeply meaningful. Their portfolio showcases a variety of styles, from intimate gatherings to grand celebrations, all characterized by a sense of elegance and warmth. Their attention to detail is evident in everything from the decor to the timeline, creating a stress-free experience for the couple and their families. Their signature style often involves sophisticated color palettes and thoughtful layout designs that encourage guest interaction and celebration.

Pricing: DVS Events offers custom pricing structures to accommodate the varying needs of their clients. They typically provide detailed proposals after an initial consultation, so couples should reach out directly to discuss specific requirements such as guest count and itinerary complexity.

Why we love them: We love DVS Events for their client-centric approach. Victoria and Dan Schultz take the time to truly understand their clients’ vision and works tirelessly to bring it to life. Their team is known for their flexibility and problem-solving skills, which are essential for navigating the complexities of Indian weddings. They’re passionate about creating unforgettable memories and go above and beyond to ensure that every detail is perfect. Their warm and professional demeanor makes them a joy to work with, and their dedication to excellence shines through in every event they plan.

Connect with them: Follow DVS Events (@dvsevents) on Instagram for a peek into their creative process and recent events.

5. Ashley Weddings & Events

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Company name and founder/lead planner: Ashley Weddings & Events / Morgan Ashley Banks

Morgan Ashley Banks, the founder of Ashley Weddings & Events, has established a reputation for excellence in the Southern Indiana and Bloomington wedding markets. With a background that emphasizes detailed coordination and client relationships, Morgan has built a team that is dedicated to making the planning process as enjoyable as the wedding day itself. Morgan’s expertise is particularly valuable for couples planning destination weddings in Indiana, as she has deep knowledge of the local venues and vendors, including those affiliated with Indiana University.

Specialty/niche: Ashley Weddings & Events specializes in creating seamless, stress-free weddings with a focus on comprehensive planning and coordination. Morgan Ashley Banks and her team are experts in managing the intricate details of large celebrations, making them a fantastic choice for couples who want to enjoy their engagement without the overwhelm of logistics. They have a strong presence in Southern Indiana and Bloomington, offering expertise in both university-related venues and scenic outdoor locations.

Notable projects or signature style: The team at Ashley Weddings & Events is known for their organizational excellence and ability to execute complex timelines with precision. Their signature style blends classic elegance with personal touches, ensuring that each wedding feels unique to the couple. They are adept at managing the flow of multi-day events, coordinating transportation, and overseeing vendor setups to ensure everything runs like clockwork. Their projects often feature beautiful, cohesive designs that highlight the natural beauty of the venue, whether it’s a historic banquet hall venue or a sprawling mansion venue in Indianapolis.

Pricing: Ashley Weddings & Events offers a variety of packages to suit different needs and budgets, including full-service planning, partial planning, and day-of coordination. Custom quotes are available for multi-day events like Indian weddings, so please contact the team for accurate pricing information.

Why we love them: We love Ashley Weddings & Events for their dedication to making the planning process as enjoyable as the wedding day itself. Morgan Ashley Banks brings a calm, confident energy that puts clients at ease. Her team is highly responsive and detail-oriented, ensuring that no aspect of the celebration is overlooked. They’re particularly skilled at working with diverse groups of people and managing the various cultural expectations that come with Indian weddings.

Connect with them: Follow Ashley Weddings (@ashleyweddings) on Instagram for a peek into their creative process and recent events.

Finding the right Indiana planner

Choosing a planner for an Indian wedding in Indiana can feel overwhelming because the stakes are high. You’re coordinating a multi-day cultural experience that involves hundreds of guests and intricate rituals. You deserve to have an expert planner in your corner! Here are practical ways to narrow down your options and find the perfect match for your vision.

1. Test their knowledge of neighborhood logistics

Don’t just ask if they know Indianapolis—test their knowledge. Ask specific questions:

• “What’s the parking situation near the Canal Walk on a Saturday night?”
• “How do you handle guest transportation between a ceremony in Carmel and a reception downtown?”
• “Which hotels in Bloomington have the capacity for a large room block during a football weekend?”

A planner with real local experience will answer immediately and offer alternatives. Vague responses like “we’ll figure it out” are red flags. Ask them to walk you through how they would handle guest transportation between specific areas. Their answer reveals whether they have actually managed events across the state or are just listing it on their website.

2. Check how they navigate peak season conflicts

Indiana has specific weekends that can paralyze the entire state’s hospitality industry. Ask prospective planners: “How do you handle vendor availability during the Indy 500 or major conventions?”

The right answer includes specific strategies: backup vendor lists, early booking timelines, and price negotiation tactics during high-demand periods. They should mention the Indy 500 (May), Gen Con (August), and the FFA Convention by name without you prompting them. Follow up with: “Can you show me an example of an event you planned during a high-traffic weekend?” Review their solution—did they book vendors 12+ months out? Did they find alternative neighborhoods to avoid the gridlock? Their past problem-solving reveals their real expertise.

3. Evaluate their vendor network depth

Ask: “Which caterers and rental companies do you work with regularly, and why?”

For an Indian wedding, this is critical. You need a planner who knows exactly which caterers can provide authentic cuisine and which rental companies have the inventory for a Mandap or large-scale seating. Strong planners will name 3-5 vendors per category and explain the relationship. Then ask: “What happens if they are booked?” The depth of their backup list matters. Ask for introduction calls with 2-3 key vendors. During those calls, gauge the vendor’s enthusiasm—do they light up mentioning this planner? That chemistry translates to better service and priority scheduling on your event day.

4. Verify their permit and regulation expertise

Ask: “What permits would we need for a Baraat in downtown Indianapolis versus a suburb like Fishers?”

A knowledgeable planner will outline requirements without hesitation: noise permits, street closures for the procession, and fire safety inspections for the Agni (ceremonial fire). They should know processing times and costs. Red flag: “We’ll look into that.” Green flag: “Here is the exact department to contact, the forms you’ll need, and the timeline.” Ask them to share a permit they have secured for a similar event. Their paperwork trail proves they have navigated Indiana’s bureaucracy successfully, not just theoretically.

5. Assess their crisis management for weather

Ask about backup plans: “What happens if a tornado warning or severe thunderstorm hits the week of our event?”

Indiana weather is notoriously unpredictable. Experienced planners have protocols ready: relationships with indoor backup venues, tent sidewalls ready for wind, and guest communication templates. Ask: “Can you walk me through how you handled a weather crisis for a past client?” Listen for specifics. Did they have climate-controlled spaces secured as backup? Their answer should include vendor names, timeline decisions, and cost implications they managed. Generic “we’re flexible” responses indicate they haven’t stress-tested their process in Indiana’s real conditions.

6. Test their timeline expectations

Ask: “How far in advance should we book for a wedding in May or October?”

The answer reveals market knowledge. For Indiana, these prime months need 12-18 months advance notice for top vendors and venues. Ask them to explain why. A knowledgeable planner will reference specific factors like university graduation schedules or the racing season. Then ask: “What is your current calendar like for that timeframe?” If they are heavily booked, that is actually a good sign—but verify they can still give your event proper attention. Request to speak with a client whose event overlapped with yours timeline-wise. That conversation reveals whether they maintain quality when juggling multiple events.

Planning a wedding in Indiana

Event planning is all about timing, and nowhere is this truer than in Indiana. The state’s calendar is punctuated by massive sporting events and conventions that can swallow up hotel blocks and send venue prices soaring.

Factors to Consider

• Weather Patterns: Indiana experiences all four seasons intensely. Late spring and early fall (May, June, September, October) are ideal for outdoor wedding venues, but always require a rain backup. Check the National Weather Service Indianapolis forecast for seasonal data, and remember that summers can be incredibly humid, making indoor venues with strong AC a must for heavy Indian wedding attire.
• Tourism Peaks: Avoid the entire month of May if you want to avoid premium pricing in Indianapolis due to the Indy 500 practice and race days. Consult the Visit Indy events calendar to spot major conventions that might impact hotel availability.
• Traffic Timing: Downtown Indianapolis is generally navigable, but construction on the I-65/I-70 splits can cause major delays. Always check the latest construction updates on the Indiana Department of Transportation website when planning guest transportation.
• Event Permit Requirements: If you plan to have a Baraat (procession) on a public street, you will need a parade permit. Visit the Indy.gov Special Events page for details on street closures and noise ordinances. If your ceremony involves a fire, check with the specific venue’s fire marshal requirements early.

Major Events to Avoid

If flexibility allows, try to avoid these dates unless you book years in advance:

• May: Indianapolis 500 (Memorial Day Weekend)
• August: Gen Con (Tens of thousands of attendees downtown)
• October: FFA National Convention (Hotels sell out city-wide)
• December: Big Ten Football Championship

Expert Advice

Non-locals often underestimate the scale of events in Indianapolis. The city is built to host massive crowds, which is a benefit, but it also means competition for resources is fierce. We recommend deferring to local planners who understand these nuances.

FAQs: wedding planning in Indiana

When should I hire an Indiana event planner?

For an Indian wedding, you should hire a planner at least 12 to 18 months in advance. The logistics of securing multiple venues for different days, combined with the high demand for specific cultural vendors in the Midwest, means the best professionals book up quickly.

How much does an event planner cost in Indiana?

Costs vary widely based on the scope of service, but you can typically expect to budget 15-20% of your overall event budget for a full-service planner. For multi-day Indian weddings, flat fees often range significantly higher due to the sheer number of hours involved. It is best to view this as an investment in vendor network access and peace of mind.

Do I need a planner if my venue has a coordinator?

Yes. A venue coordinator works for the venue; their job is to ensure the building doesn’t burn down and the food is served on time. An independent planner works for you. They handle your timeline, your design, your family dynamics, and all external vendors. For complex Indian weddings, a venue coordinator alone is rarely sufficient.

Why hire a local Indiana planner versus bringing someone from out of town?

Local knowledge is irreplaceable. A local planner knows which fire marshal will approve a ceremonial fire, which streets are under construction, and which florists can source marigolds on short notice. They have established relationships that can save you money and stress.

Great events start with standout spaces—and the people who bring them to life

Great experiences start with the right people and the right space. Indiana offers endless possibilities, from the urban energy of Indianapolis to the quiet charm of its surrounding towns. The expert planners on this list know how to harness that energy while ensuring every detail of your cultural celebration reflects your vision.

If you have feedback on our list, our team would love to hear from you. Reach us anytime at [email protected] with suggestions, corrections, or additions. It helps us keep our recommendations accurate, balanced, and genuinely useful for every reader.