Top 5 Wedding Planners in Louisville

Louisville is a city defined by its spirited hospitality, historic charm, and cultural identity that extends far beyond the racetrack. Southern elegance meets modern vibrancy here, creating a dynamic backdrop for weddings with incredible settings—the Victorian architecture of Old Louisville, the industrial-chic warehouses of NuLu, and the scenic waterfront along the Ohio River.

Planning a wedding in Louisville means navigating a unique landscape: a social calendar heavily influenced by the Kentucky Derby, Ohio Valley weather that can shift rapidly, and high demand for quality vendors during peak seasons. A professional Louisville wedding planner understands the local market, possess deep vendor relationships, and has the creative vision to bring your specific ideas to life no matter what Louisville wedding venue you celebrate in.

We curated this list to help you find the experts who know Louisville best. Whether you need full-service planning or month-of coordination, the planners here have been vetted to ensure they meet high standards for professionalism and client care.

How we curate our list

Choosing the right wedding planner is a deeply personal decision so it’s important to go into it informed. We select planners who demonstrate a track record of reliability and excellence through how they communicate, solve problems, and fulfill couples’ visions.

Our selection criteria include:

• Client reviews across multiple platforms: We analyze feedback from couples on The Knot, WeddingWire, Google, and social media to ensure consistent satisfaction.
• Industry recognition and awards: We look for planners with accolades from respected organizations and wedding publications.
• Professional credentials and associations: Active membership in industry groups, ongoing education, and verified business operations are key indicators we evaluate.

Best wedding planners in Louisville

1. Heleringer Events

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Company name and founder/lead planner: Heleringer Events / Ashley Heleringer

Ashley Heleringer established Heleringer Events with a clear mission: to bring calm and order to the often-chaotic world of wedding planning. With a background emphasizing meticulous organization and client advocacy, Ashley has built a company deeply rooted in the Louisville community. Her experience spans years of coordinating events in the region, giving her intimate knowledge of local venues and vendors.

Specialty/niche: Heleringer Events specializes in wedding management and coordination, often referred to as “day-of” or “month-of” coordination. This niche is perfect for couples who have done the legwork of selecting vendors and designing their vision but need a professional to execute the logistics. Ashley excels at taking the baton in the final weeks, reviewing contracts, finalizing timelines, and serving as the primary point of contact.

Notable projects or signature style: Ashley is known for a style that blends classic organization with a personal touch. Her work involves managing complex timelines and coordinating diverse vendor teams to ensure smooth execution. Her portfolio reflects capability across various Louisville venue types. The signature style is one of understated competence—you won’t see the chaotic behind-the-scenes work, only a polished, effortless event.

Pricing: Pricing is customized based on your specific needs. Contact Heleringer Events directly to set up a consultation and receive a tailored quote.

Why we love them: We love Heleringer Events because of the emphasis on reliability and client advocacy. Clients consistently praise Ashley for being a calming presence, with reviews across major platforms highlighting her ability to “add value to lives” during the stressful planning phase. Her focus on the logistical backbone means you can actually enjoy your reception rather than answering questions from caterers; one client noted she “absolutely knocked it out of the park” regarding execution.

Connect with them: Follow @heleringerevents on Instagram for a peek into their creative process and recent events.

2. L&M Detailed Events Ltd. Co.

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Company name and founder/lead planner: L&M Detailed Events Ltd. Co. / Melissa Anderson

Melissa Anderson leads L&M Detailed Events Ltd. Co. with a philosophy centered on the belief that the magic of an event lies in the details. With extensive experience in the Louisville event market, Melissa has cultivated a team passionate about logistical planning and comprehensive event design. Her background allows her to navigate large-scale celebrations while maintaining an intimate focus on guest experience.

Specialty/niche: L&M Detailed Events Ltd. Co. focuses on the intricate details that define a wedding’s character. The team specializes in comprehensive event design and logistical planning, particularly adept at handling weddings requiring high customization. Their niche involves transforming spaces to reflect unique client personalities, ensuring no two events look exactly the same.

Notable projects or signature style: Melissa’s work is characterized by strong attention to “flow” and guest experience. Her signature style incorporates elegant, timeless designs fitting perfectly within Louisville’s historic and formal venues. Projects frequently feature cohesive design narratives where invitations, linens, and floral arrangements all speak the same visual language. The team excels at managing Louisville-specific challenges, including coordinating transportation between ceremony and reception sites.

Pricing: According to their website, the Coordination Package begins at $1,750 and starts 6 weeks prior to the wedding date. Prospective clients should reach out for a consultation regarding other packages.

Why we love them: We appreciate L&M Detailed Events for their commitment to the “detailed” part of their name. Melissa understands that wedding success lies in small things guests might not consciously notice but definitely feel. Testimonials describe the team as “angels” and “absolutely wonderful,” with clients emphasizing that “every little detail was flawless.” Their reputation for being “so thorough from the minute they took over” ensures a stress-free experience.

Connect with them: Follow @lmdetailedevents on Instagram for a peek into their creative process and recent events.

3. Big Day Events

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Company name and founder/lead planner: Big Day Events / Veronica Stivers

Veronica Stivers founded Big Day Events with a spirit of celebration and commitment to flawless execution. Recognizing that the wedding day is a once-in-a-lifetime occasion, Veronica built her company to serve as the ultimate support system for couples who want to enjoy their party without worrying about the timeline. Her approach is energetic and hands-on, bringing a “can-do” attitude to every event.

Specialty/niche: Big Day Events is dedicated to executing memorable celebrations. Veronica has positioned her company as a go-to resource for couples wanting energetic, flawlessly executed weddings. Their specialty lies in day-of coordination and partial planning services. They excel at managing event energy, ensuring the transition from ceremony to party is seamless—particularly well-suited for couples prioritizing guest entertainment.

Notable projects or signature style: Veronica and her team are known for a vibrant, organized style. Their weddings reflect joy and celebration with a focus on guest interaction. The signature approach involves rigorous timeline management—ensuring the DJ starts the right song at the exact moment and the photographer captures sunset shots before light fades. Their work demonstrates versatility with Louisville venues, capable of managing outdoor tented weddings and indoor ballroom affairs alike.

Pricing: Based on current industry listings, the starting price for day-of wedding coordination is $2,800. Contact Veronica and her team directly through their website for a personalized proposal.

Why we love them: We love Big Day Events for their energy and focus on execution. When you hire a planner, you’re essentially buying insurance against things going wrong, and Big Day Events provides that security. Clients express complete trust in the team, with reviews stating they made the wedding “100x better than imagined.” Their ability to bring creative visions to life while maintaining professionalism makes them a standout choice.

Connect with them: Follow @bigdayevents_ky on Instagram for a peek into their creative process and recent events.

4. Christina Burton Events

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Company name and founder/lead planner: Christina Burton Events / Christy Babb

Christy Babb founded Christina Burton Events with a vision to bring high-end, luxury wedding planning to the Louisville market. With a keen eye for design and a passion for storytelling, Christy has established herself as a leader in creating sophisticated events that leave lasting impressions. Her background combines creative direction with rigorous project management, allowing her to handle multifaceted demands of large-scale weddings.

Specialty/niche: Christina Burton Events specializes in high-end, luxury wedding planning and design. Christy and her team focus on creating sophisticated, visually stunning events that are as organized as they are beautiful. Their niche is the “full-service” experience, guiding clients through every step—from budget creation to final send-off. They’re particularly well-suited for couples wanting magazine-worthy aesthetics and complex vendor management.

Notable projects or signature style: The signature style is defined by elegance and polish. Their portfolio showcases weddings rich in detail, featuring elaborate floral designs, custom lighting, and luxury table settings. Christy’s team is known for transforming spaces completely, whether historic ballrooms or private estates. The visual language is typically romantic and timeless, utilizing soft color palettes and premium materials.

Pricing: As a luxury planning firm, Christina Burton Events typically works with couples whose overall wedding budgets start at a minimum of $500 per person, according to their website. They create custom proposals based on event scale and complexity.

Why we love them: We love Christina Burton Events for their unwavering commitment to quality. Christy has established a brand synonymous with luxury in Louisville. Customer reviews consistently praise the team for their “calm, warm, and welcoming presence” that makes every guest feel valued. Testimonials highlight their ability to break tradition and customize events, creating a stress-free environment where families can truly relax.

Connect with them: Follow @christinaburtonevents on Instagram for a peek into their creative process and recent events.

5. A Thorough Fare, LLC

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Company name and founder/lead planner: A Thorough Fare, LLC / Marcie Hancock

Marcie Hancock founded A Thorough Fare, LLC with a commitment to transparency and education in the wedding planning process. True to the name, Marcie’s approach is incredibly thorough, ensuring no stone is left unturned. She brings a wealth of knowledge about the Louisville market and a passion for helping couples navigate wedding logistics. Her background allows her to bridge the gap between creative vision and practical execution.

Specialty/niche: A Thorough Fare, LLC specializes in comprehensive wedding planning with a focus on client education and thoroughness. This company is dedicated to guiding couples through planning complexities with clarity and precision. Their niche lies in bridging creative vision and logistical reality. They’re an excellent choice for couples who want to understand the “why” behind decisions and value a structured, transparent approach.

Notable projects or signature style: Marcie’s work is characterized by high organization and personalized aesthetics. The signature style isn’t limited to one specific look but rather a commitment to authenticity. Whether rustic outdoor celebration or formal black-tie affair, the common thread is seamless guest experience. Their projects involve detailed timelines and carefully curated vendor teams aligned with specific budgets and styles.

Pricing: Listed as a moderate cost provider on The Knot, pricing is determined based on client needs and event scope. Couples interested in working with Marcie are encouraged to reach out via the website for a customized quote.

Why we love them: We love A Thorough Fare for their dedication to the craft of planning. Marcie brings professionalism and detailed attention that reassures clients. In Louisville, where venue logistics and vendor availability can be tricky, having a planner who is “thorough” is invaluable. Clients specifically praise Marcie’s incredible responsiveness via text and email, as well as her willingness to work weekends and short timeframes to ensure everything is perfect.

Connect with them: Follow @atfweddings on Instagram for a peek into their creative process and recent events.

Finding the right Louisville planner

Choosing a wedding planner in Louisville can feel overwhelming because there’s so much talent in the city. However, the right planner for you is someone who not only matches your aesthetic but also understands the specific logistical challenges of your chosen date and venue. Here are practical tips to help you narrow down your options and find the perfect partner for your big day.

1. Check how they navigate peak season conflicts

Louisville has a distinct social calendar that revolves heavily around the Kentucky Derby. This isn’t just about one Saturday in May; the “Derby Season” impacts availability and pricing for weeks. Ask prospective planners: “How do you handle vendor availability during Derby season or other major city events?”

The right answer includes specific strategies. They should mention backup vendor lists, early booking timelines, and price negotiation tactics during high-demand periods. They should mention specific Louisville events like Thunder Over Louisville, the Kentucky State Fair, or major bourbon festivals without you prompting them.

Follow up with: “Can you show me an example of an event you planned during a high-traffic weekend?” Review their solution—did they book hotel blocks a year in advance? Did they arrange private transportation to avoid traffic snarls? Their past problem-solving reveals their real expertise in the local market.

2. Test their knowledge of neighborhood logistics

Louisville is a city of distinct neighborhoods, each with its own quirks. A wedding in Old Louisville has completely different logistical needs than one in a downtown hotel or a farm in Prospect. Don’t just ask if they know Louisville—test their knowledge. Ask specific questions like “What’s the parking situation like in NuLu on a Saturday night?” or “How do we handle load-in for a venue on Main Street during a festival weekend?”

A planner with real local experience will answer immediately and offer alternatives. Vague responses like “we’ll figure it out” are red flags. Ask them to walk you through how they would handle guest transportation between a ceremony in St. Matthews and a reception downtown. Their answer reveals whether they have actually managed events across the city or are just listing it on their website.

3. Assess their crisis management for city-specific challenges

The Ohio Valley is known for unpredictable weather. We experience humidity, sudden thunderstorms, and fluctuating temperatures that can impact your wedding day. Ask about backup plans: “What happens if a severe thunderstorm hits during our outdoor ceremony?”

Experienced Louisville planners have protocols ready. They have relationships with tent rental companies that can deploy sidewalls on short notice. They know which indoor venues can serve as emergency backups. Ask: “Can you walk me through how you handled a weather crisis for a past client?”

Listen for specifics. Did they have fans ready for a humid June day? Did they have a generator on standby? Their answer should include vendor names, timeline decisions, and cost implications they managed. Generic “we’re flexible” responses indicate they haven’t stress-tested their process in Louisville’s real conditions.

4. Evaluate their vendor network depth

Louisville has a tight-knit event community, especially when it comes to catering and bourbon-related services. Ask: “Which caterers and florists do you work with regularly, and why?” Strong planners will name three to five vendors per category and explain the relationship. They might say, “We work with [Caterer X] because they handle large guest counts flawlessly,” or “We love [Florist Y] for their sustainable sourcing.” Then ask: “What happens if they are booked?” The depth of their backup list matters.

Ask for introduction calls with a few key vendors. During those calls, gauge the vendor’s enthusiasm—do they light up mentioning this planner? That chemistry translates to better service, priority scheduling, and problem-solving on your event day. A planner with strong relationships can often secure favors or last-minute additions that you couldn’t get on your own.

5. Measure budget realism for this market

Wedding costs in Louisville can vary significantly depending on the season and the venue tier. Share your budget range and ask: “What’s realistic for a wedding in Louisville with this budget?” Good planners will be honest. They might say, “For a downtown hotel ballroom, expect to spend [Range]. Here’s where we can save: by choosing a Friday date or looking at venues in different neighborhoods.”

They should offer cost tiers with concrete examples. Warning sign: Promising everything without discussing tradeoffs. Ask: “Show me two past events—one at our budget and one 50% higher. What did the extra money buy?” Their answer (better venue location vs. more elaborate decor vs. premium open bar) reveals what they actually optimize for and whether it aligns with your priorities.

Tips for planning an event in Louisville

Planning a wedding in Louisville is all about timing and understanding the local rhythm. The city comes alive in the spring and fall, making these the most popular—and expensive—times to book.

Weather patterns and best seasons:

Spring in Louisville is beautiful but wet. April and May offer blooming dogwoods and mild temperatures, but rain is common. Summer (June-August) is hot and humid; if you plan an outdoor event, air conditioning or heavy-duty fans are non-negotiable. Fall (September-October) is arguably the best season, with crisp air and vibrant foliage, making it a peak time for weddings.

Tourism peaks and when to avoid:

The famed Kentucky Derby always takes place on the first Saturday in May. Hotel prices triple, and availability vanishes. Unless your budget is unlimited and you book years in advance, avoid the two weeks leading up to the Derby. Other busy times include the Bourbon & Beyond festival and Louder Than Life in September, which also strain hotel capacity. Check the GoToLouisville events calendar for upcoming festivals and city-wide events.

Local events calendar:

Always check the city’s event calendar. “Thunder Over Louisville” is held on a Saturday in April preceding the Kentucky Derby, and it involves massive road closures and crowds downtown. The St. James Court Art Show (early October) takes over Old Louisville, making parking and access difficult for venues in that neighborhood. The Kentucky Derby Festival website provides comprehensive scheduling for all Derby-related events.

Traffic and transportation:

Louisville is generally easy to navigate, but construction on major interstates (I-65, I-64, I-71) is frequent. If your ceremony and reception are in different parts of town (e.g., a church in the East End and a reception downtown), provide shuttle transportation for guests. Louisville has some of the finest hotels in the country, and many provide courtesy vans to-and-from the airport. For guests flying in, Louisville Muhammad Ali International Airport (SDF) offers convenient access with multiple hotel shuttle options nearby.

Marriage license requirements:

There’s no waiting period or physical requirements for a Kentucky marriage license. The marriage license is valid for 30 days, including the date issued, and is valid anywhere in the Commonwealth of Kentucky. Both parties must present an acceptable form of ID, such as a driver’s license, government-issued picture ID, original birth certificate, or passport. There’s a $60.00 fee for the license. Visit the Jefferson County Clerk’s Office for Louisville-specific marriage license information.

FAQs: wedding planning in Louisville

When should I hire a Louisville wedding planner?

We recommend hiring a planner 12-18 months in advance. Louisville’s venue market is competitive, often booking out well over a year ahead. If you’re targeting a date in May or October, the earlier you book, the better.

How much does a wedding planner cost in Louisville?

Costs vary based on experience and service level. Day-of coordination typically starts around $1,500-$2,500. Partial planning often ranges from $3,500 to $6,000, while full-service planning and design can start at $7,000 and go up significantly depending on event complexity.

Do I need a planner if my venue has a coordinator?

Yes. A venue coordinator works for the venue; their job is to protect the property and ensure the food is served. An independent planner works for you. They manage your timeline, coordinate all your outside vendors (florist, band, photographer), and handle personal details that the venue coordinator will not touch.

Why hire a local Louisville planner versus bringing someone from out of town?

A local planner knows the hidden gems and the red flags. They know which florist sources the best local blooms, which caterer has the best bourbon selection, and which streets flood during heavy rain. This local knowledge saves you money and stress in the long run.

Great events start with standout spaces—and the people who bring them to life

Your wedding is a reflection of your story, and it begins with finding the right people to help you tell it. Louisville offers a wealth of possibilities, from historic mansions to modern industrial lofts, and the planners on this list have the expertise to transform these spaces into something truly personal. They understand the rhythm of the city and how to navigate its unique challenges, ensuring that your celebration is memorable for all the right reasons.

Whether you’re looking for a grand ballroom or an intimate garden setting, the foundation of your event is the venue. We connect you with unique wedding venues that provide the perfect backdrop for your Louisville celebration. Find your space and start planning the extraordinary.

If you have feedback on our list, our team would love to hear from you. Reach us anytime at [email protected] with suggestions, corrections, or additions.