The 8 Best Event Planners in Pittsburgh (2026)

Hosting an unforgettable event in Steel City starts with choosing one of Pittsburgh’s talented professionals—someone who’s ready to take your concepts out of the group chat. Whether you’re hosting a wedding, corporate gathering, or creative production, the city’s best planners know how to combine organization, artistry, and destination-related expertise. Here, we’ve created a list to help you find the best event planners Pittsburgh has to offer.

How we curate our list of top event planners in Pittsburgh

At Peerspace, our goal is to connect you with event planning professionals who can develop your ideas into exactly what you’re looking for, whether that involves tailoring unique venues to your vision or adding just the right details to make the celebration memorable—all while staying within the budget. To build this list, we carefully evaluate planners using a set of high standards designed to spotlight true industry leaders.

Each planner we feature excels across a range of markers that demonstrate quality and reliability, including:

• Consistently strong client reviews across multiple platforms
• Meaningful industry accolades and media recognition
• Robust, diverse portfolios of published work
• Relevant certifications, memberships, or professional affiliations
• A history of delivering successful events

Event planning companies in Pittsburgh

Every planner you’ll find here brings a distinctive creative approach, a high level of professionalism, and a proven commitment to exceptional service. We also revisit and update this list regularly to ensure it reflects the most current and outstanding talent in Pittsburgh’s event community.

1. The Event Group

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Company name and founder/lead planner: The Event Group / Sheila Weiner

Specialty/niche: The Event Group offers full-service planning for upscale weddings and milestone events, with a strong emphasis on sophisticated custom design and welcoming guest experience.

Notable projects or signature style: This company, owned by Sheila Weiner, has been reviewed by many past clients as delivering dream weddings. One remarked that “the team thought of every detail, even things I had never considered before.” Their style blends creative elegance with remarkable execution so the event feels both bespoke and confidently managed.

Pricing: While exact pricing is not publicly available, their listings on third‑party directories indicate that full planning services are available. The firm maintains a top‑tier rating of 5.0 stars across its reviews, which means it’s likely to command top-tier pricing.

Why we love them: The Event Group stands out because Sheila and her team manage to combine high-end creative flair with operational mastery. Clients repeatedly mention how the planners took care of everything behind the scenes—vendor coordination, timeline control, family communications—so the couple could focus on the experience instead of logistics. Their Pittsburgh roots bring venue familiarity and vendor relationships, making the difference when things need to run smoothly. 

For visual inspiration and behind-the-scenes looks, follow their Instagram handle, @eventgrouppgh.

2. Hello Productions

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Company name and founder/lead planner: Hello Productions / Ashley Moss Kurkiewicz

Specialty/niche: Hello Productions is a boutique full-service wedding and event planning firm that offers everything from full-scale design and vendor coordination to day-of and micro-wedding packages.

Notable projects or signature style: With more than 300 weddings planned since 2008 and more than 200 five-star reviews, Hello Productions is praised for its calm, detail-oriented approach. One client noted that their planner “nailed every single detail… I never thought a day-of coordinator would be needed but our only regret is that we wished we had hired her earlier.” Their work spans classic Pittsburgh venues, destination-style events, and design themes that reflect each couple’s story.

Pricing: According to Zola, full-service planning begins at approximately $6,000, and day-of coordination packages start at around $2,200.

Why we love them: Hello Productions brings a warm, professional energy that clients rave about. Their team is consistently described as organized, communicative, and exceptionally skilled. With a strong design-savvy approach, they ensure every celebration feels personalized and stress-free. To learn more, visit them on Instagram at @helloproductions.

3. Perfectly Planned by Shari

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Company name and founder/lead planner: Perfectly Planned by Shari / Shari Zatman

Specialty/niche: Known for high-end, full-service wedding and event planning, Perfectly Planned by Shari specializes in luxury celebrations, corporate events, brand activations, and large-scale productions that require both creative direction and step-by-step management.

Notable projects or signature style: People who have worked with the company consistently praise owner Shari Zatman and her team for producing events that feel classic, elegant, and representative of each client’s personality. Reviews frequently highlight Shari’s ability to manage intricate timelines, transform spaces with dramatic design elements, and execute events where every detail feels intentional.

Pricing: Pricing is not publicly listed, but reviews and third-party listings indicate that the company offers premium, full-planning packages tailored to the scale and complexity of each event.

Why we love them: Perfectly Planned by Shari stands out for its design sensibility and command of logistics. Clients describe Shari as a visionary with exceptional taste and someone who can interpret a concept and turn it into a cohesive experience with flair. Her professional reputation across multiple platforms reflects a team that delivers consistency, creativity, and total peace of mind for couples and brands alike. 

For visual inspiration and recent work, follow the company’s Instagram account, @perfectlyplannedbyshari.

4. Hannah Rae Weddings

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Company name and founder/lead planner: Hannah Rae Weddings / Kelley Ann Thayer

Specialty/niche: This Pittsburgh-based boutique wedding and event planning studio specializes in full, partial, and day-of coordination combined with floral design that’s ideal for couples seeking detail-driven support from a planner who really listens.

Notable projects or signature style: Clients shout out Kelley’s ability to bring visions to life, even for couples planning from out of state. One reviewer shared that planning their Pittsburgh wedding from Texas during a medical residency was easy because “Kelley helped put an ease to all of it… she listened to my vision and ran with it. She made the ceremony space look absolutely beautiful, and the event schedule ran smoothly without a hitch.” Her work often blends meaningful decor touches, floral artistry, and warm guidance.

Pricing: Service categories are listed on her website, with starting rates shown on third-party listings beginning at approximately $1,500 for day-of coordination and higher for full planning.

Why we love them: Hannah Rae Weddings stands out for its blend of thoughtful design and calm, supportive planning. Couples describe Kelley as kind, responsive, and highly attentive to detail, with a talent for transforming ideas into beautiful events. Her familiarity with Pittsburgh venues and vendors means she can anticipate challenges and create a seamless celebration. 

Follow @hannahraeweddings on Instagram to explore her work. 

5. bumble burgh Events Co.

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Company name and founder/lead planner: bumble burgh Events Co. / Maggie Dagnal and Karlie Lewis

Specialty/niche: bumble burgh Events Co is a luxury planning and design firm based in Pittsburgh. It specializes in full-scale wedding and event production for high-profile clients with expertise that includes destination weddings and aesthetically driven experiences.

Notable projects or signature style: Clients consistently praise the team—run by Maggie Dagnal and Karlie Lewis—and its ability to anticipate needs, manage complicated specifications, and design visually stunning events. One reviewer shared that the team “anticipated every need, handled each detail wonderfully, and allowed us to truly enjoy every moment of our wedding,” reflecting their refined approach and signature style.

Pricing: Pricing is not publicly detailed, but The Knot categorizes their service tier as “$$$ – Moderate,” indicating a premium, full-service offering.

Why we love them: bumble burgh stands out for its combination of elevated design sensibility and comprehensive planning support. Maggie, Karlie, and their team are known for crafting meaningful, personalized celebrations while ensuring that clients feel supported and stress-free throughout the process. Their strong relationships with Pittsburgh vendors and deep familiarity with local venues make the planning experience smooth and reliable.

Follow @bumbleburgh_events on Instagram and explore their Facebook page for more behind-the-scenes inspiration.

6. Joyful Events by Jade

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Company name and founder/lead planner: Joyful Events by Jade / Jade Granda

Specialty/niche: Jade Granda, owner of Joyful Events by Jade, operates this wedding and event planning and design business, offering full-service, partial, and day-of coordination with a relaxed yet put-together approach designed to allow couples to enjoy the process, rather than feel overwhelmed.

Notable projects or signature style: Clients regularly comment on Jade’s calming presence and quick problem-solving. One WeddingWire reviewer described how, even when key vendors failed to appear and a venue threatened cancellation, Jade “kept everything under control” and created solutions that saved the celebration. Her signature style blends warm, personable service with behind-the-scenes precision that keeps events running effortlessly.

Pricing: According to WeddingWire listings, starting pricing begins around $2,000 for day-of coordination, $3,000 for partial planning, and $7,000 for full planning.

Why we love them: Joyful Events by Jade stands out because Jade and her team give couples the ability to be present for their celebrations. The company’s thoughtful communication, design flexibility, and steady leadership allow clients to feel cared for while knowing every detail is being handled professionally. 

Want more details? Make your way over to @joyfuleventsbyjade on Instagram.

7. Mack & Main Events

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Company name and founder/lead planner: Mack & Main Events / Mackenzie Reffuge

Specialty/niche: Mack & Main’s Mackenzie Ruffage specializes in wedding and event design that blends bold decor, thoughtful guest experiences, and well-managed execution for specially curated, unforgettable celebrations.

Notable projects or signature style: The firm is praised for transforming traditional venues into immersive experiences through pattern, color, and distinctive themes. Their gallery includes stunning venue transformations that showcase attention to detail.

Pricing: While exact pricing is not published, Mack & Main positions itself as a premium planning and design studio offering bespoke services tailored to each event’s scale and creative direction.

Why we love them: Mack & Main stands out because they balance creative daring with dependable execution. Clients describe their work as stylish and polished, with a team that stays ahead of potential issues so celebrations are lively, organized, and stress-free. Their Pittsburgh roots also mean a strong understanding of area venues and vendor dynamics, which helps them craft events that feel fresh yet perfectly suited to the city. 

Follow @mackandmain on Instagram to see photos of their work.

8. My Pop Up Party

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Company name and founder/lead planner: My Pop Up Party / Gina Harris & Juliana Scorsone

Specialty/niche: My Pop Up Party specializes in themed balloon installations, luxury picnic setups, and creatively styled children’s and adult events, transforming everyday spaces into playful, immersive celebrations.

Notable projects or signature style: Clients praise the team, led by Gina Harris and Juliana Scorsone, for creating colorful and visually striking designs that will get people talking. One reviewer shared how the balloon decor “completely transformed the space” and made the event feel classy and memorable. Their style leans heavily into sculptural balloon work, customized backdrops, and sophisticated but fun setups.

Pricing: While full-service rates are not publicly itemized, My Pop Up Party offers tiered balloon delivery and styling packages, with customizable add-ons depending on the scale and theme of the event.

Why we love them: My Pop Up Party stands out for their creativity, responsiveness, and ability to turn a vision into something joyful and unexpected. Gina and Juliana consistently deliver decorations that feel fresh, modern, and tailored, with a client experience marked by quick communication and thoughtful service. 

For visuals, follow @my.pop.up.party on Instagram.

Tips to find the right event planning company in Pittsburgh

Understand the planner’s local vendor network

Pittsburgh’s event community relies on strong relationships with caterers, florists, rental companies, performers, and production teams. A planner with an established network can secure better availability and more competitive pricing. Reviewing local vendor directories can help you understand the types of partnerships a seasoned planner should already have in place. Ask any potential planners about their connections to better determine if they’re a good fit for you.

Ask about familiarity with neighborhood-specific venues

Neighborhoods like Lawrenceville, the Strip District, Oakland, and the North Shore each have nuanced parking rules, load-in requirements, and venue operations. Planners familiar with your event’s neighborhood can anticipate restrictions and streamline operations. Exploring venue collections can help you identify which planners regularly work in the areas you’re considering.

Check experience with permit and licensing requirements

Outdoor events, riverfront activations, and public-space gatherings may require city permits for sound, tents, temporary structures, alcohol service, or street use. Experienced planners understand how to work with municipal departments to keep your event compliant and on schedule. Be sure to ask about this as you consider which planner you’ll go with.

Evaluate how they handle Pittsburgh’s weather variability

Due to the city’s hills, rivers, and microclimates, weather can shift quickly between neighborhoods. Strong planners prepare for contingencies like tenting, temperature changes, and rain plans. Request that prospective planners tell you about backup plans they’ve put in place in the past. 

Prioritize planners skilled with transportation and parking challenges

Event-heavy areas like Downtown, the North Shore, and the South Side often face congestion during sports games, festivals, and show nights. A proactive planner will build transportation strategies into the event timeline and anticipate guest arrival challenges.

Review their portfolio for experience with the area’s signature venues

Pittsburgh features historic mansions, industrial warehouses, rooftop spaces, and converted mills, each with distinct operational requirements. A planner with experience across these venue types will be better equipped to manage operational demands.

Tips for planning an event in Pittsburgh

Time your celebration around major citywide events

Pittsburgh’s sports teams and university calendars significantly affect traffic, parking, and accommodation availability. Reviewing area sports schedules and event listings will help ensure your date doesn’t clash with a major game or festival. Check websites like the Pittsburgh Downtown Partnership or Visit Pittsburgh for details. 

Plan around seasonal shifts and weather patterns

Seasonal conditions vary sharply throughout the city. Summers can be humid, fall is popular but unpredictable, and winter brings snow and ice. Looking at long-term climate data like that found on the National Weather Services’ Pittsburgh climate page will help you prepare appropriately.

Review municipal permitting requirements for events

Public parks, plazas, and riverwalk areas often require permits, especially if your event involves amplified sound, tents, food service, or alcohol. Understanding the city’s permitting process early will help you to avoid delays and unexpected costs. Check out permit requirements at the city’s special events and block party permit website. 

Account for Pittsburgh’s geography and transit routes

Because of the city’s hills, bridges, and tunnels, travel times can vary significantly. Traffic, construction zones, and rush-hour patterns can create delays for guests and vendors. Incorporating realistic travel buffers is essential. Consider making arrangements for dedicated parking areas and shuttle services if necessary. 

Prepare for venue-specific restrictions in historic and industrial spaces

Historic and cultural venues often enforce detailed policies regarding decor, rigging, candle use, and equipment. Industrial spaces typically offer more flexibility but may require additional safety considerations. Reviewing venue guidelines early will help you avoid last-minute adjustments.

Event planning FAQs for Pittsburgh

What is the best time of year to host an outdoor event in Pittsburgh?

Late May through early October is typically when you’ll find the most reliable weather for outdoor gatherings. However, conditions vary across neighborhoods due to elevation and proximity to the rivers, so backup plans are still recommended.

Do I need permits for outdoor or public-space events in Pittsburgh?

Yes, permits could be required for amplified sound, street closures, tents, alcohol service, food vendors, or use of public parks. Requirements depend on the event type and location. Confirm what you’ll need early in the planning process, and be sure to submit applications and pay any fees well in advance.

How can I avoid scheduling conflicts with major Pittsburgh events?

Large sports games, marathons, university events, and cultural festivals can significantly affect traffic and lodging. Reviewing the city’s annual event calendar can help you avoid peak congestion periods.

What challenges should I expect when planning events downtown?

Downtown Pittsburgh has limited parking, shared loading docks, and heavy weekday traffic. Event timelines should account for potential delays and limited access to loading areas.

Are Pittsburgh venues well-suited for large-scale decor or production builds?

Industrial venues in neighborhoods like Lawrenceville and the Strip District are typically ideal for large installations due to open layouts. Historic spaces often have more restrictions, so early communication with venue managers is important.

How early should I book vendors in Pittsburgh?

For weddings and major corporate events, consider booking vendors nine to 15 months in advance. High-demand seasons—especially fall weekends and university graduation weeks—fill up quickly, and top-tier vendors often book out far in advance.

Event planning companies in Pittsburgh: Join the list

If you’re an event planner making waves in Pittsburgh, we want to hear from you. Peerspace celebrates nearby talent, and our industry leader spotlight showcases planners who consistently deliver remarkable experiences. If you meet the editorial criteria above and have a portfolio of unforgettable events, you’re invited to submit your work for consideration on our Best Event Planners in Pittsburgh list. 

Additionally, if you’ve worked with a standout planner who deserves recognition, you can nominate them to be included. 

To submit a planner for consideration, just fill out this form. 

Great events start with standout planners—and the venues they bring to life

The right planner can turn any vision into an unforgettable experience. Whether you’re coordinating your own celebration or championing a client’s big moment, events flourish when talented people pair up with the right venue. Still looking for the perfect setting? Browse unique, bookable-by-the-hour spaces across Pittsburgh on Peerspace to find a location that fits your aesthetic and budget.