How to Plan an Epic Surprise Party: A Step-By-Step Guide

Wondering how to plan a surprise party? Life is better when it’s full of parties, so don’t skimp on the details!

With Peerspace, you really can be the host with the most. Peerspace is in the business of making party dreams come true. With the tips on this blog, a variety of gorgeous venues, and awesome add-on options like drinks and catering, we’re here to help you take any party from basic to epic. Peerspace also happens to have the perfect space for whatever kind of event you’re planning. We have perfect venues for a casual outdoor barbeque, an elegant engagement party, or a grand birthday bash.

Perhaps one of the trickiest parties to pull off is the surprise party. Every detail matters and not everyone may be up for the challenge. But when planned effectively, they can be one of the most memorable ways to celebrate any occasion. So if you’re looking for a way to spice up your next event, check out this step-by-step guide to planning an epic, stress-free surprise party.

1. Pick a personalized theme

country nightclub with mechanical bull
Source: Peerspace

The first step in how to plan a surprise party? Choose a theme based on the guest of honor’s favorite movies, books, or TV shows. A theme could even be as simple as a color scheme featuring a few of their favorite hues! This theme or color palette will help inform your choices for the venue, invitations, tableware, decorations, music, food, and activities. Do your research thoroughly, though, because you won’t get to ask the party honoree for any input!

2. Book a superb surprise venue on Peerspace

LA rooftop with stunning views
Source: Peerspace

Since you’ll want the party to be a complete surprise, it’s best to choose a location that doesn’t necessarily scream “party.” Just make sure the venue suits the honoree’s personality. Book a sophisticated spot if they love to dress up and get glamourous. Conversely, opt for a dive bar if they prefer casual atmospheres with cold drinks and dark corners.

Peerspace can help you find an unconventional venue like a store, home, gallery, warehouse, or even an outdoor garden. That way, when your unsuspecting guest arrives, they’ll be less likely to catch on to your scheming!

So, wondering how much it costs to rent a private party space on Peerspace?

Answered

Private party spaces on Peerspace cost $100 — $170 per hour.

3. Send out sneaky invites

glam party invites
Source: Pexels

There’s nothing worse than a spoiled surprise, so keep your invites on the down-low! Disguise your true intentions with code words and make sure all of your co-conspirators know the secret lingo. You can design and order your own clever invitations from scratch all on Canva. If graphic design isn’t your forte, resources like Minted offer an array of customizable invitations to suit any style.

Or, if physical invitations are too risky, keep it digital with email e-vites or a cleverly-named private Facebook event. Include the time, date, venue, dress code, RSVP contact information, and any other relevant details. Lastly, remember to make it extra clear that it is a SURPRISE party so that no one accidentally lets the cat out of the bag!

4. Have a strong alibi

Newly remodeled theater with 3 break out rooms dallas texas rental
Source: Peerspace

In order to keep your party secret safe throughout the planning process, you’ll need an excuse to mask what you’re REALLY working on. Your chosen venue can even become a part of your alibi. For example, if it is a theater or other artsy space, you can invent an exciting new fake project, like you’re hosting a screening or an opening exhibit.

You may also want to have a fake party plan that is totally different from your actual plan and on a random day. This is especially helpful if the surprise party is for a birthday. In general, the key to keeping the surprise party a secret is making sure everyone is on the same page. Consider hosting a meeting early on with everyone involved in the planning process. Create a secret group chat where you can discuss all of the logistics without the guest of honor’s presence.

5. Add the sweet finishing touch

Source: Unsplash

No matter what you are celebrating, no party is complete without something sweet!  If you want to get extra fancy, you can set up a dessert station with a selection of different small bites such as colorful candies, custom cookies, macarons, cakesicles, cake-pops, whoopie pies, petit fours, and cupcakes. 

Display all your goodies with colorful jars, cake stands, platters, and trays, and top it off with a tablecloth, banners, and centerpieces that match your party theme. Pinterest is an endless source of inspiration for an aesthetically pleasing dessert table. Donut walls are also a popular, fun alternative to cake! You can order a pre-made pegboard on Etsy, or do it yourself with some supplies from your local hardware and craft stores.

6. Order catering for food and drinks

tray of catered food
Source: Pixabay

Let’s be honest, most parties revolve around the food. So put some thought into your sustenance! Order from their favorite restaurant, set up a taco bar, or select a Peerspace venue with catering options to simplify the planning process. You can also book a private bartending service for cocktails and/or mocktails, or set up a cooler with fun bottled drink options like sparkling water, margaritas, and old-fashioned sodas.

When you book a venue on Peerspace, you can also consult the Concierge service. These event pros can source the best local catering and even lighting and audio equipment. Your party will be a roaring success without putting too much on your shoulders to pull it off.

7. Turn up the music

Industrial Chic Event & Studio Space in Downtown austin rental
Source: Peerspace

Every party needs a soundtrack. Hire a DJ, book a band on Gigsalad or The Bash, or simply curate a killer playlist based on the guest of honor’s favorite songs. If you’re booking a Peerspace venue, you can find a place with all of the audio equipment you need.

Time your music so that a memorable song starts as soon as the guest of honor walks in, and put someone in charge of recording their surprised reaction! Their social media followers will surely appreciate the memento.

8. Time to decorate

retro 70s discotheque
Source: Peerspace

Remember the theme you chose in step one? Now it’s time to find the decorations to match! Get creative with tissue paper and confetti, rent thematic props, thrift for unique pieces, order flower walls and neon signs. Or, you can keep it simple with minimalistic balloons and centerpieces for every table. Many of the venues on Peerspace are already Instagram-worthy, so you may even be able to skip this step entirely

9. Scope out hiding spots

miami beach club rental
Source: Peerspace

The biggest moment you must plan for when you’re researching how to plan a surprise party. Make sure the venue has plenty of places for guests to hide for the big reveal! Familiarize yourself with the furniture pieces in your venue before you book it, or rent some if necessary. Again, this is something the Concierge service can assist you with if need be. After all, it’s all about having the perfect setup to surprise the guest of honor!

10. Hide your supplies

a plant oasis in atlanta
Source: Peerspace

Ask a friend if you can store all of the food, decorations, and other party supplies at their home to prevent the guest of honor from getting suspicious. If you’re celebrating at a Peerspace venue, contact the host. They may be able to let you access the space early and hide the necessary items before the party starts.This is a simple but important step that can make or break your surprise.

Pulling off a surprise party is tricky, but 100% possible. If you follow these steps when you’re researching how to plan a surprise party, your epic surprise celebration will go off without a hitch. The guest of honor will never see it coming and you will all have a blast!

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