How Much Does It Cost to Rent a Meeting Room?

Have you ever wondered, “how much does it cost to rent a meeting room?” If so, you’re not alone! Along with the price, there are several essential factors that go into holding a successful meeting. You have to plan the agenda, the list of attendees, and, of course, the catering.

But perhaps most crucial is where you hold the meeting. Luckily, you’ve landed on Peerspace, the largest online marketplace for hourly venue rentals. And yes, stylish and practical meeting rooms are our forte.

Anyone who’s planning a meeting should put a fair amount of effort, as well as resources (i.e., time, money, and energy), into renting the right space. It can make the difference between a gathering that’s uncomfortable and full of distractions — think traffic blasting from outside or people talking in nearby rooms — and a meeting where everyone is able to get down to business, communicate effectively, and creatively collaborate to solve problems and come up with answers. 

As we’re about to show you, there’s no set amount, as the most upscale meeting rooms can run hundreds of dollars more than the most reasonably priced. But this article will help you establish a general range as you begin to plan out your budget. And we will also be recommending some of our favorite Peerspace meeting rooms to help you find the perfect meeting venue in your city. Read on to learn more!

How do you find the right meeting room?

Along with wondering how much it costs to rent a meeting room, you also need to know how to do so.

As we mentioned, Peerspace is the ideal place to locate the right room for your next meeting. Across hundreds of cities in North America and beyond, you’ll find thousands of venue options. And these aren’t just your traditional —and, frankly, often boring — meeting spaces, either.

There is also an awe-inspiring number of exciting, unique spaces available, too, if you’d like your meeting to take place in a more memorable location than a standard hotel conference room. You’re likely to find that a more attractive, distinctive space will inspire your group’s creativity.

Peerspace meeting rooms all have their own dedicated listing page that includes photos, upfront pricing, and thorough details of what your booking will include. You can also read real reviews from people like you who have booked the space.

Our productivity-boosting brainstorming ideas will help you and your team meet your business objectives!

Peerspace meeting room examples

By now, you may be wondering what Peerspace can offer you in terms of meeting room rentals. Whether you need a large conference room in Los Angeles or a small interview space in Sydney, you can find it on Peerspace.

Here are a few examples of the kind of meeting room spaces that are available across a range of budget levels:

• A small meeting room space in NYC that can host up to 12 people and includes a kitchen and breakout space.
• A 4-person executive meeting room in Sydney, Australia with a kitchen, screen, whiteboard, and a central location.
• A medium-sized meeting room in Chicago, IL (pictured above) for up to 20 guests, with A/V equipment and lots of natural light.
• An inspiring multi-floor meeting loft in Santa Monica, CA for up to 45 people and has thoughtful add-on options.
• A fiber live stream and meeting room in Austin, TX for up to 14 people with a tech-art gallery setting, a kitchen, and a pet-friendly policy

These are just a few examples of the types of unique meeting spaces you can find on Peerspace! All are owned by local hosts who can assist you in making your meeting perfect. Contact yours if you have any questions or requests and they’ll be happy to oblige.

Peerspace is also incredibly easy to use. To start your own search, enter your city and event type (in this case, “meeting”), and all the options are right at your fingertips. You can filter your search so that only the venues that fit within your budget will come up.

Plus, you can also filter the results by space type, features, keyword, and more. When you click on listings, you’ll find in-depth descriptions, high-quality photos, and space reviews. 

How much does it cost to rent a meeting room?

Several factors will affect the price you pay to book a meeting room. The cost is heavily dependent on where you are planning the meeting and the size and features of the space.

Location

That means if you’re in a big metro — or an especially expensive city like New York City — the price will be higher. If you’re in a smaller, more affordable city like Cincinnati, OH, the price you’re likely to pay is going to be lower. But it’s not just the city. The particular neighborhood within the city also makes a major difference.

For example, a meeting room in Midtown, NY, will be much more expensive, on average, than one in, say, Inwood, at Manhattan’s northern tip. And in Cincinnati, the wealthiest neighborhood is called California (also known as Grove Park). Its meeting spaces will be much costlier than those in the more affordable neighborhood of Madisonville, for instance.

Size

Another major factor in meeting room pricing is size. A meeting room that can comfortably accommodate just six to eight people will be significantly more affordable than a larger space with a capacity of 20 to 40 people.

This is understandable, considering the larger the space, the more likely there will be additional seating and other costly resources,

Amenities

If the room includes additional features, this will also drive up the cost. Think about the type of features likely to be in a meeting room. Things like A/V hookups, projector, catering services, technical and administrative support, parking, and so forth are common. Venues without these will cost less than those with all of them.

Meeting rooms and pricing examples

With those details established, let’s get into the nitty-gritty of pricing! In the country as a whole, the average meeting room costs around $30 at the low end to $250 at the high end. If you rent the space for a full day, rather than by the hour, the hourly price may be cheaper — you might end up paying around $400 to $700 for a small room or $1,000 to $1,500 for a larger room. 

Check out our engaging staff meeting ideas to capture your colleagues’ attention!

What Peerspace meeting rooms cost

While we can’t answer the question: how much does it cost to rent a meeting room? in general, we can tell you how much they cost on Peerspace. Let’s use the meeting rooms we mentioned above as examples of prices and features.

The Manhattan meeting room

Let’s look at the meeting room in Manhattan. It’s a 12-person meeting space in the Flatiron district that comes equipped with projectors, screens, a conference phone, and even a kitchen stocked with coffee. There’s also breakout space that you can book by messaging the host.

All this for just $50 per hour!

This meeting room also has hundreds of five-star reviews, including this one from a business owner: “The most pleasant experience ever. Rudy had an answer for every question I had. I’m definitely going to book this spot again for the near future.”

The Chicago meeting space

We also love the energizing Wicker Park meeting space that provides you with a colorful kitchen and plenty of seating for 20 guests. While here, make use of the A/V equipment, a flat-screen TV, a whiteboard, and break-out space.

All of these features and its stylish surroundings will cost you $150 per hour.

And a reviewer who booked it shared the following: “Laura was so helpful and professional throughout the whole process. She was very responsive and even allowed us to add more time and extend our booking because we were not done yet! The space is beautiful and even features all the utensils, music, furniture, etc…needed to host a get together. Would highly recommend to anyone looking for a space for a small to mid sized group.”

The lovely LA loft

The elegant and colorful multi-level meeting space in Santa Monica is well-equipped and popular with past guests. The host provides high-speed WiFi, monitors, dry-erase boards, access to on-site restaurants, and a furnished rooftop.

Plus, its hourly rate is amazingly affordable at $85 per hour.

Here’s what one reviewer had to say after their time there: “Super cool location! I booked this place for a relaxed meeting with my team. Everything was perfect! I had a reserved parking spot and a code to enter the building. The host met me downstairs and gave me a quick tour. The loft was clean and bright! Thank goodness the host did walkthrough at the end, as he discovered one of my colleagues left his keys and another left their cell charger. He’s very friendly. I’ll be booking again!”

The Sydney executive meeting room

Last up, let’s check out the price of the Sydney 4-person meeting room for our Aussie friends. The room provides a round table and seating for four guests. There’s also a screen and a whiteboard, as well as access to a kitchen and coffee.

And, it costs just A$45 per hour.

A COO who booked it for a meeting shared the following Peerspace review: “Lovely room, great service from staff on site. Would recommend.”

How much does it cost to rent a meeting room? Conclusion

By now, you have an answer to the question: how much does it cost to rent a meeting room? While we can’t offer a precise number, you can always browse Peerspace for meeting rooms near you and compare them based on price, size, and services.

Peerspace makes it easy to discover an array of unique spaces near you that meet your aesthetic, amenity, and budgetary needs!

Find unique meeting rooms on Peerspace