How to Plan an Offsite Meeting

Sometimes in order to think outside the box, you have to get out of the box – literally. Booking an offsite meeting space will encourage creative thought, provide a change of scenery, and offer a much needed jolt of inspiration. Here, we break down step-by-step how to execute an amazing offsite meeting.

Lock down a location. Imagine you’ve got 20 executives in town and you want to find a fresh new space for an epic brainstorm. Instead of resorting to sterile conference rooms and boring hotel rooms, start by perusing PeerSpace. Find a one-of-a-kind space that is perfect for your team. We recommend the San Francisco photography studio (pictured below) located just south of the ballpark.

Customize the space. Envisioning a cushy lounge? Big table brainstorm? Find ways to make the space fit your needs by using what’s there and bringing in added elements. Communicate your vision to the PeerSpace Concierge Team and all the details will be taken care of so you can just stroll in day of.


Don’t forget the details. Now that you’ve got the broad strokes, it’s time to focus on the special details that really set up the space. Add inspiring touches such as plants or art to really trigger creative breakthroughs.

Stay focused and flexible. Create an agenda that keeps the team on point and has ample downtime. Giving the mind a break can remove roadblocks and increase overall productivity. We recommend a mix of large meetings, one-on-one’s, bonding activities and drinks.

Out-of-the-Box5Fuel up. Keeping the team energized requires good food and lots of it. Walk to a nearby restaurant or order some high quality catering. Check out some great lunch options on this list by 7×7 Magazine or let us know what kind of food you want.

Want to plan an offsite meeting for your team? Check out spaces on the PeerSpace App or get in touch with the Concierge Team.