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- Access and arrival: Confirm the exact address, entrance instructions, who will greet you, whether early arrival is allowed for unloading, and who your day-of contact is if the door is locked or the host is offsite.
- Parking and load-in: Ask where to park, how many vehicles are allowed, and the easiest route from your car to set. If you use rolling cases, confirm elevators, ramps, and any stairs.
- Time coverage: Make sure your booking window covers setup and teardown, not just camera time. Confirm whether overtime is allowed, how it is billed, and how approval works if you run long.
- Crew size and usage: Confirm the approved headcount, including assistants, hair and makeup, clients, and anyone stopping by. Also ask which areas you can use, such as the lobby, hallway, patio, kitchen, or green room, and what is off-limits.
- Lighting and noise control: Ask when the space gets its best natural light, whether blackout options are allowed, and what ambient noise to expect from traffic, HVAC, or neighbors.
- Power and safety: Confirm outlet locations, circuit limits if known, and any restrictions on high-draw gear. Ask where cables can be taped and whether sandbags are required for stands.
- Furniture, styling, and resets: Confirm what can be moved, what must stay in place, and whether everything must be reset exactly as found. Ask if nails, wall mounting, clamps, fog, or confetti are prohibited.
- What is included: Request a specific list of included gear and amenities, along with any add-ons or extra fees. If you need a seamless color, steamer, makeup station, or rolling rack, get it confirmed in writing.
- Restrooms, climate, and basics: Confirm restroom access, heating and air conditioning, and any building rules that could affect comfort or workflow.
- Deliveries and rentals: If rentals or deliveries are involved, confirm delivery windows, where items can be staged, and whether there is a freight entrance or loading zone.
