Ask about everything photos can't show: shade, sound, setup time, and access. Event planner and content creator
Stella Leo once fought through load-in at a venue with a hard-to-find entrance. Now she visits in person whenever she can. Bring these questions to the walkthrough:
- Shade at your hour: How much of the yard is shaded when your party starts? Is there a covered or indoor fallback?
- Sound cutoff: When does music need to drop, and do neighbors have any standing agreements with the host?
- Setup window: Can you arrive early? Party host Theron Langhorne planned four to five hours of setup and needed about seven.
- Restrooms and power: How many restrooms are open to guests, and where are the outlets for speakers and string lights?
- Parking and load-in: Where do guests park, and how close can vendors unload?
- Outside vendors: Can you bring your own caterer, alcohol or decor like candles?
Leo also suggests doubling your time estimates, since long waits sour guests faster than imperfect decor. A
party planning checklist helps turn the host's answers into a timeline.
Pro tip: Scroll a Peerspace listing's add-ons before you call a rental company. Tables, chairs or AV booked with the space can save you delivery fees.