How Much Does It Cost to Rent a Conference Room?

There’s a good chance that at one point in your career, you may have thought, “How much does it cost to rent a conference room?” After all, conference rooms are a staple for nearly any professional. Ahead, we’ll tackle that question. We’ll also divulge the best place to book the perfect conference room for your needs. (Hint: it’s right here on Peerspace, the largest online marketplace for hourly venue rentals!) Not only does Peerspace offer you access to hidden gem conference rooms in towns and cities across North America and beyond, but we do it without membership fees or contracts. Plus, when you book a Peerspace venue, you can rely on the Concierge service to arrange for any extras. For example, they can score catering from the best local bagel shop and ensure it’s delivered in time for your 8 a.m. sales conference!

Now, let’s get back to the topic at hand. To make your space stand out, here’s the ultimate resource detailing the benefits of renting a conference room, as well as an outline of the types of conference rooms out there.

Why do people rent a conference room? 

First of all, why do people rent conference rooms in the first place? Nearly every company that needs to hold meetings uses a conference room. Some companies have their own conference rooms, but they may occasionally want to switch it up and try something different by renting an off-site conference room. Others simply don’t have the space to host large meetings, such as quarterly meetings, board meetings, presentations, and brainstorming sessions. 

Plus, there are several benefits of renting a conference room for your next meeting, such as:

Increased creativity

Conference rooms don’t have to be boring. Renting a conference room means getting a space that is new and exciting for your team. Plus, some even come with kitchens and stunning rooftop decks!

Less stress

Instead of worrying if you’ll have enough space and chairs, you’ll be focused on making sure your presentation is the best it can be. Many rentals include help from an on-site event manager, too. 

More business

Renting a conference room for your next meeting shows prospective clients that you’re professional and established. We can’t promise you’ll get more business for renting a conference room, but it certainly doesn’t hurt.

How to rent a conference room 

Finding a last-minute conference room to rent can almost feel like an impossible task. Although many cities have hundreds of options, it’s hard to know which ones are available and in your price range. We’ll soon get to your question, “How much does it cost to rent a conference room?” But first, here are some tips on how to easily rent a conference room for your next meeting. 

Many use internet searches to find conference rooms in their area. However, these results aren’t always the best option. Using an online marketplace like Peerspace gives you the upper hand in booking meeting and event spaces. On Peerspace, you can search by the type of event you’d like to host in your city. Hundreds of unique conference rooms in your city will fill your feed — all with the price per hour posted right on the listing. 

Have any questions about a conference room? Reach out directly to the host for guidance on A/V capabilities, catering, parking, or just suggestions for things to do in the area. And remember, you can also use the Peerspace Concierge for help with finding the best caterer, entertainment, or A/V equipment in your city. 

Types of conference rooms available to rent

Conference room rentals on Peerspace vary from luxurious rooftop meeting rooms to simple spaces to gather and get stuff done. 

Lovely in Los Angeles

We love this classy conference room in Los Angeles (pictured above) that has sweeping views of the City of Angels. Included in this rental are a flatscreen TV, restrooms, and plenty of space for up to 15 guests. 

Rest assured, each Peerspace listing has real reviews from professionals who have rented the space. Here’s just one of many glowing reviews for this Los Angeles conference room:

“One of the best conference room views in LA. Incredible space and service. Courtney and location management were a dream to work with. So accommodating. Will be back!”

San Francisco sophistication

Treat your eyes to this modern meeting space in San Francisco. Located in a recently converted SoMa commercial building, your team will bask in the natural light from the massive skylights, while still accomplishing the day’s goals in the quiet workspace. 

Check out this promising review from someone who booked the San Francisco space for a team of six: 

“Booked the space for a mini-offsite. [The host] Hannah was very flexible and organized. The meeting space was really well structure[d] with white boards and 3M paper sheets with a ton of markers. The space also had all the attachments for connecting a laptop to the large Sony TV and power adapter for Macs. For example, I was able to use the USB to HDMI connector for my Mac.”

Seattle stunner

Another example of a simple yet effective meeting space is this conference room stunner in Seattle. Spanning 230 square feet in a historic, open, and beautiful setting, this conference room is perfect for meetings, workshops, small dinners, private parties, presentations, and more. The boardroom seats 14 people at the table. Best of all is the bright natural lighting. Plus, the room also includes video conference equipment, as well as access to coffee, tea, and water service for a bit extra. 

Check out what an executive assistant shared after booking this lovely Seattle space: “I booked this space for my leadership team to spend three long days in. They absolutely loved it! So much so that they’ve requested that I book the same space on a biweekly cadence for them to meet in. The staff was SO helpful and answered all of my questions in such a timely manner, which was extremely appreciated considering I wasn’t able to help facilitate anything for my team in person. 10/10 would recommend.”

Chicago chic

Many conference rooms on Peerspace are flexible to adjust to your specific event needs. This contemporary space in Chicago can accommodate up to 24 with adjacent spaces available to add on. The main room can be set up conference style, U-shaped, or like a theater, depending on the type of event. You can even use private pods for breakout sessions or just to take a call. 

In the words of a Peerspace reviewer: “This place was amazing! Plenty of space, and the staff is super helpful with showing you around and answering any questions.”

Nothing but class in NYC

Plus, Peerspace conference rooms are at the hub of cities just walking distance from your office. Use the map to find a conference room down the block or outside of town for a nice company retreat. This spacious conference room in New York City is right in the heart of Times Square, making it easily accessible from anywhere in the city.

An executive director who booked this conference room on Peerspace had this to say after the experience: “Fantastic space Amazing host Catering worked out great It couldn’t of been better Would definitely use the space again”

Not only is the space high-tech with in-ceiling speakers and wireless microphones available, but it’s also just easy to look at. Step up your next meeting with a space that actually is more affordable than you may think. Speaking of price, let’s get into your question, “How much does it cost to rent a conference room?” 

How much does it cost to rent a conference room? 

Renting a conference room could cost anywhere from a couple of hundred dollars to $1,000 and up, depending on how long you need the space and where you live. 

Let’s take a look at the conference rooms listed above for reference. The most expensive rentals are the Times Square conference room at $200 per hour with a two-hour minimum. The Los Angeles and San Francisco conference rooms both cost $150 per hour with a four-hour minimum. On the more affordable end of the spectrum, the Seattle conference room is $85 per hour with a four-hour minimum, and the Chicago hybrid space for $100 per hour with no time minimum.

Using Peerspace means you’ll know exactly how much the space will cost upfront. Conference rooms through Peerspace start at just $35 an hour to several hundred an hour for larger spaces. It’s more affordable to book conference rooms on weekdays, and you’ll typically get a better deal in the winter. Plus, you can rely on the Concierge service to deliver catering, A/V equipment, furnishings, or anything else you may need.

Find unique conference rooms on Peerspace