Search Resources

How Much Does it Cost to Rent a Hotel Meeting Room

Answered

Hotel Meeting Rooms on Peerspace cost on average between $55 — $150 per hour.

Why crowd around a tiny office conference room when there are so many kinds of hotel meeting room rentals–from historic and elegantly furnished spaces to ultra-modern conference rooms— available? When you use a hotel for your conference or presentation, you have access to all of the technology that many smaller spaces don’t have, plus other great perks like having staff included. Make it as easy as possible to engage your meeting attendees and accomplish your goals with your ideal meeting room, for a competitive cost. Read on to find out how.

Why rent a hotel meeting room

Renting a hotel meeting room has multiple benefits, one of which is the amenities on offer. Most hotels offer meeting rooms with daisies or stages, projection equipment, audio/visual services and operators, and food and beverage service. You can customize your event easily–do you prefer to offer snacks with coffee and tea to power your team through their brainstorming sessions or are you planning a serve yourself event–both are possible when you rent a hotel meeting room. If you are planning an event that includes a large proportion of out of town attendees, a hotel meeting room is the height of convenience, they won’t even need to commute. After your event, attendees can relax over drinks in the hotel bar or grab a bite to eat in the restaurant.

Renting a hotel meeting room also allows you the space that your office may not have–especially if you’re planning a larger event. Most of the smaller spaces accommodate at least 25 people, some up to 100, which most office conference rooms cannot. Plus, there’s the matter of set-up and clean up, when you rent a hotel meeting room, that duty is handed to the hotel’s staff, saving you time and energy better spent on your presentation. 

If you’re looking for an edgier option, some hotels have outdoor meeting spaces perfect to get the creative juices flowing or for use as a space that transitions from a meeting to a mixer.

Eco-Friendly Executive Boardroom, Santa Monica, CA

How to rent a hotel meeting room

When you’re looking for the perfect space, keep in mind the location of the hotel in relation to your office, airports, and must-try restaurants or sightseeing spots that attendees can try after the meeting is over. Also keep in mind the intention of your rental. Do you want an intimate space, free from distractions for a brainstorming session or a multi-use space with a giant pull down screen? The requirements of your specific event should guide you to a space that will suit your needs. 

Another factor to consider is the cost to rent a hotel meeting room. There are affordable options but the great range of amenities plus the addition of staff will add a bit to your final total. 

Before booking, clarify the specifics of the space– what, if any beverage services are included as well as if any necessary equipment comes with the room or is considered an add on. It’s also a good idea to clarify the allowed time for setting up and breaking down the room as it varies by host. 

Peerspace makes it easy to book a hotel meeting room—hotel policies, amenities, and included equipment are all easily displayed. Just find one that suits your taste and can accommodate the amount of people attending and offers the services you require, run through their specific policies, and press “book”.

Types of hotel meeting rooms

Hotel meeting rooms vary widely in their aesthetics and functions. It’s important to choose a space that not only suits the kind of meeting you’re planning but also has the services on offer that you need. If you have a particular aim in mind—like a quiet space to focus or an energetically themed space to boost creativity. 

Here are a few of the different types of hotel meeting rooms you can find on Peerspace:

Prime SoHo Clean Luxury Loft Off-Site/Meeting Space, New York, NY

How much does it cost to rent a hotel meeting room

The cost to rent a hotel meeting room varies depending on a variety of factors like number of attendees, size of the space, and equipment provided. You can expect features like whiteboards, screens, and high speed wifi to be pretty standard. Most of our hosts also include water or coffee and parking as part of their standard, which anyone who has ever tried to park in a city can appreciate. 

On the basic end you can expect to pay between $50-$100 an hour, with a three hour minimum. This DTLA Fashion District Off-site is even more affordable, at $35 an hour, without skimping on essential amenities like A/V equipment.

Boutique or ultra-hip hotel meeting spaces cost upwards of $200 an hour, and with luxury spaces, expect costs of over $300 an hour with a three hour minimum. 

For an ultra-luxe experience, check out this executive boardroom, its tasteful decor is sure to add a polish to your meeting. 

Some hosts offer a discounted rate for longer events, expect up to 15% for more than eight hours.

Whatever your budget or event, there are a wonderful array of hosts eager to help you plan something that exceeds your expectations.