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- Included items: Ask for a written list of what you can use at no extra cost. Confirm backdrops, stands, modifiers, props, furniture, grip, extension cords, a steamer, and whether you can move existing items.
- Light behavior: If it’s a natural light studio, ask which direction the windows face, whether direct sun hits the room, and what time of day the host recommends for your shoot. If it’s a blackout studio, confirm that you can fully control spill light.
- Wall and floor rules: Ask what adhesives are allowed, whether you can tape paper down, and what actions trigger damage fees. This matters if you’re hanging a backdrop, building a set wall, or doing a flat lay with styling mess.
- Sound and interruptions: If you’re filming interviews, confirm whether you’ll hear street noise, airplanes, neighbors, or nearby businesses. Ask whether anyone will be onsite and whether other bookings happen close to your space.
- Access and load-in: Confirm the exact load-in route, stairs versus elevator, door widths, where you can stage cases, and whether there’s a cart or dolly available.
- Parking: Ask where your team should park, how many spots are realistically available, and whether there are time limits or tow risks. Parking issues are one of the easiest ways to lose 30 minutes.
- Power: Ask how many circuits are available in the shoot area and what else shares that power. If you’re bringing strobes, continuous lights, or a steamer, this can make or break your setup.
- Capacity: Confirm whether your headcount includes the photographer, assistants, hair and makeup, talent, and clients. Also ask whether there’s an extra fee above a certain number of people.
- Timing: Ask whether you can enter early to stage gear, whether there’s a hard stop at the end time, and how overtime is handled. If you’re new to studio rentals, assume you need more buffer than you think.
- Insurance and content rules: Ask whether they require a certificate of insurance and whether there are limits on filming versus stills, nudity, alcohol, or prop weapons.
