8 Helpful Websites for Event Planners
Event planning can be an overwhelming endeavor. Scouting for locations, vetting vendors, deciding on a theme and decor –– with all of this, you might forget to send out the invitations! And the wide array of apps and websites for event planners can often feel more overwhelming than constructive when it comes to getting organized. Therefore, we compiled this helpful list of websites for event planners to get you moving and ensure that your event is a success!
When it comes to planning an incredible event, it’s all about location, location, location. Still, for those of us who’ve grown weary of hotel conference rooms and banquet halls, finding a great location can be a real challenge. That’s where Peerspace comes in. This online marketplace uncovers thousands of unique spaces in hundreds of cities, spaces that would otherwise only be available via word of mouth.
With Peerspace, you can find an industrial loft, bohemian bungalow, or rooftop patio (and more) for your next meeting, production, or event and book it by the day or hour. The platform also allows you to create custom boards of your favorite “maybes, efficiently communicate with hosts, and even provides event catering, furniture rental, A/V rental, bar service, and staffing.
Whova is meant to be an all-in-one event management system –– with features such as online registration and event promotion, speaker and agenda management, check-ins, and live polling. The site allows planners to use as many or as few of the features as they like. The experience is further customized by Whova’s agenda webpage builder, which can be used to update event agendas and details and synch it all across webpages and social media with a single edit. The mobile-friendly and affordable service won the People’s Choice Award, as well as the Best Use of Technology for Audience Participation at 2018’s Event Technology Awards. It’s also being featured in this list, which we think is pretty prestigious as well.
3. The Knot
We can’t talk about event planning without talking weddings. And when it comes to weddings, The Knot is king. The longstanding website offers a plethora of planning tools, including vendor search, gift registry, budgeting and to-do lists, as well as custom wedding websites. Users also have access to message boards, tips and advice, as well as a vast selection of wedding-related photos to spark inspiration and a fair amount of envy (to be fair).
With AllSeated, venues, vendors, and planners can all collaborate on a single website. Mobile check-in, 3D floor plans, table and buffet builders, side-by-side timelines, and guest list management are just a few of the products AllSeated offers to increase operational efficiency. Virtual reality and 360-degree diagramming reduce operational costs by giving planners the ability to present their vision to clients through virtual walkthroughs –– eliminating the need to spend valuable time and resources on creating physical samples that may or may not translate well in the minds of clients. And their floor plan templates allow planners to make changes without having to start over –– something anyone who’s ever filled out a poorly designed online form is sure to appreciate.
Where there are events, there are vendors. And Thumbtack’s extensive list of vendors can help simplify the search. Whether you’re looking for magicians, photographers, or bartenders, you can find local results on Thumbtack. Unlike some other websites, vendors can list their services for free on Thumbtack –– giving you a more comprehensive view of what your selected city has to offer. And if it all starts to become too much, don’t worry. They have event planners, too. Hello, outsourcing!
GEVME has tools for website-building, email marketing, and event registration –– all on a single platform. Their event survey software can help you pick the brains of different attendee segments with personalized surveys for each group of people. You can even build your own forms from scratch –– making it easy to poll your guests to create a better experience for them in the future. In addition, the website offers email marketing solutions. A simple drag-and-drop interface allows event planners to easily customize the elements of their email campaigns, making for brand-consistent emails that look sharp. If you’re looking to enhance your knowledge of event planning, GEVME offers several in-depth e-books that cover topics, such as creating successful event name badge designs, conference planning, and finding sponsors for your event.
Social Tables has free event planning tools that are similar to GEVME, although not quite as advanced. Still, you can’t beat the price. And the ability to create 2D diagrams, seating charts, and guest check-ins leaves little to be desired for basic event planning. Streamline the collaborative process with all-in-one event file storage and custom diagrams that can be edited in real-time –– something GEVME can’t offer. In addition to its free event planning resources, Social Tables also offers sales and catering CRM software for property management groups and add-on options, so you can easily manage VIPs and special meal requirements.
Never underestimate the power of good, old-fashioned inspiration. Whether you’re a seasoned event planner or novice just trying to keep your head on straight throughout the process, Pinterest can help fuel your creativity when you hit a wall. The website and mobile app feature an incredibly flexible search tool that allows users to save photos into online collections for future reference. A wealth of DIY ideas and short tutorials can easily be stored and shared with friends or team members. The only downside to Pinterest is the rabbit hole of kitten photos and Kermit memes that can take you off task for hours on end. For those planning kitten-related events, you may want to save this one for your lunch break.