What You Need to Know About Event Photography Rates & Pricing (2024)

Hiring an event photographer is one of the most important choices you’ll make in planning your event. It’s right up there with booking the best event venue, which we at Peerspace know all about.

Investing in event photography might seem like a big decision, but trust us, it’s worth every penny. Event photos are not just souvenirs for attendees; they’re memories captured in time that will be cherished for years to come. Plus, these photos can be used to promote future events and showcase the best of your brand.

With an experienced photographer behind the lens, you’ll go from blurry selfies to a stunning gallery of professional shots featuring all the key moments and personalities at your event. This way, every smile and memorable interaction is beautifully preserved.

But how do you go about hiring a photographer? How do you know if the rate they quote you is reasonable? Will they include photo retouching, or will you have to do that yourself? Let’s look at a few of the most important things you need to know about event photography pricing and how to negotiate a fair price with a photographer.

• How to find that perfect event space
• What makes event photography unique?
• How much does event photography cost?
• How to find an event photographer
• Simplify the process with Peerspace
• Bottom line on event photography pricing

How to find that perfect event space

In addition to giving you the lowdown on event photography pricing, here’s a hot tip: Peerspace is your go-to destination for finding the ideal event space! We’re the ultimate online marketplace for hourly event space rentals, boasting a treasure trove of thousands of exclusive, top-notch venues in thousands of cities worldwide.

Whether you’re after a private penthouse hideaway, an outdoor setting, or an exciting restaurant backdrop for your next event, Peerspace boasts a world of possibilities at your fingertips.

To get started with pinpointing a fitting venue, make a list of what you need in an event space. Consider the number of guests, type of event, and specific requirements like A/V equipment, catering facilities, or dance floors. Knowing your needs upfront will streamline your search.

The atmosphere of the venue should match the theme and tone of your event. No matter if it’s a rustic barn for a country wedding or a sleek conference room for a business seminar, the ambiance plays a crucial role in creating the right mood.

And when you book a Peerspace venue, you have the full support of your venue’s local host. They not only support your event, but they may also be able to help you secure event extras like catering, staffing (maybe even a professional photographer!), decor, and more.

Peerspace can save you time, hassle, and money. And who knows, it may free up more of your budget to splurge on your favorite event photographer.

Hosting a corporate function? Then check out 20 creative corporate event ideas that feel anything but corporate!

What makes event photography unique?

First, what sets event photography apart from regular photography? Can’t you just hire the person who takes photos of your family for the holidays?

Probably not. Typically, event photography refers to photographers who specialize in corporate events. They have experience working in high-pressure environments with a lot of moving parts. Event photographers know how to navigate large crowds and deal professionally with executives and corporate employees.

These specialized creatives are adaptable, quick-thinking, and skilled in capturing fleeting moments that convey the energy and essence of the event. Unlike studio or portrait photography where the subjects are typically posed and controlled, event photography requires photographers to anticipate and react swiftly to dynamic situations. This ensures they capture the spontaneity and emotions of the moment.

Event photographers must also be proficient in low-light conditions, group shots, and capturing fast-paced action. Versatility and quick decision-making are critical components of their craft. Ultimately, event photography aims to tell a story and evoke the atmosphere of the event through a series of visually compelling images that narrate the unfolding moments in real-time.

What does an event photographer offer?

When you hire an event photographer, you’re getting a whole package of things, including:

• Time and labor during your event
• Specialized knowledge and equipment
• Post-production (photo editing) time

As you navigate event photography pricing, remember this isn’t just about the hours they’re present — it’s about the artistry and dedication poured into every aspect of the process. So, if the hourly rate seems a bit steep at first glance, think about the wealth of work happening behind the lens. The result? A visual symphony that captures your event in all its glory.

Kicking off a new service or product? Then you need to read our 12 launch party ideas to wow your guests!

How much does event photography cost?

Event photography pricing depends on the scale of your event and the experience level of your photographer. The average standard event photography rate ranges from $150 to $400-plus, based on the event location, type of event, and photographer’s experience.

However, a few factors can influence the rate, such as:

• Event length: Longer events mean more photos and higher costs.
• Location: Fancy venues may bump up the price.
• Travel: Long distances add to the bill.
• Photographer experience: Pros charge more for their expertise.
• Equipment: High-end gear means pricier packages.
• Editing: Detailed edits take time and money.
• Number of photographers: More shooters mean more bucks.
• Event type: Weddings often cost more than birthday parties.
• Prints: Physical photos add to the final tally.
• Special requests: Unique shots can raise the rate.
• Rush jobs: Last-minute bookings often cost extra.
• Rights: Exclusive rights to photos come at a premium.

And if you have a lower budget, hiring an event photographer takes some additional planning. Search for local photographers and ask friends for recommendations. Compare prices and packages online. Look for photographers offering discounts.

Alternatively, you can choose a less experienced photographer for lower rates. Book early to avoid rush fees and limit the hours needed. Request digital photos only, skipping prints, and negotiate for a good deal.

Pro tip: Agree to event photography pricing terms with your photographer before the event

Most people who are booking a photographer for their event are not professional photographers themselves. It’s completely understandable that you wouldn’t understand the ins and outs of an event photographer’s work naturally. So it’s crucial you agree on all aspects of the work you commission from the event photographer well before the event.

Since retouching adds a significant amount of time to the project, a photographer may charge less if this isn’t required. Some photographers, however, will never give a client the unfinished images, so make sure you’re both in agreement on this before your shoot.

Always sign a contract before making a payment, and be clear on what that contract includes. According to American copyright law, the photographer retains the rights to the images unless you explicitly purchase them. This means that while you can use the images for personal use, you can’t sell them or use them commercially without purchasing a license.

And if you want to own the photos outright, your photographer may agree to per-image pricing rather than an hourly rate. Most professional photographers will have their rates listed on their website, along with what services that rate includes. But be sure to request a quote for any custom services that might entail extra responsibilities.

Do you want a photo booth? Behind-the-scenes shots? Someone to live-tweet pictures from your event in real time? In that case, you may want to hire a second photographer or ask your photographer to bring an assistant. It’s standard for photographers to ask for a 50% deposit when they make a booking, which is non-refundable if you cancel too close to the event.

Don’t let time get the best of you! Make it work with our 10 last-minute party ideas.

How to find an event photographer

There are many ways to look for a photographer, from word of mouth to a good, old-fashioned Internet search. Since it’s important to choose one who’s the right fit for your project, you should ideally look for someone who has plenty of references and a portfolio of previous work.

You’ll want a photographer who is comfortable shooting events of the same type and size as your own. And they should have work that has a look and feel that fits your event’s focus. Keep an eye on brochures for similar events and look up the names of any photographers who are credited.

Resources for finding a photographer

When you book a Peerspace venue for your event, you not only have access to a beautiful, private space, you can also benefit from the support of your venue’s host. If you’re stumped on how to narrow down your choices of local event photographers, hosts can recommend the best in your area. This level of expertise is invaluable as you plan and execute your event.

If you have friends or colleagues who have hosted a similar event, ask around and see which photographer they would recommend. If you’re searching online, try Yelp or Thumbtack. A Google search can work as well, but you may have to try a little harder to narrow it down.

And if a professional photographer is out of your budget, hiring a student from a local film school is a fantastic alternative. These aspiring photographers often have access to high-quality equipment and possess impressive skills. While they might still be honing their craft, their fresh perspectives and enthusiasm can lead to stunning results. Plus, you’ll likely get a great deal while supporting a budding artist in their journey.

Other tips to keep in mind

Once you’ve found a photographer you like, call them up for a quote and discuss the project with them. This is a good chance to get a sense of their personality and see if they’d be easy to work with. It’s also an opportunity to discuss what services are included in their rate.

Remember, you can negotiate some details, such as how many photos you’ll receive and if you’ll own the copyright to them. But don’t negotiate just for the sake of getting a bargain. As with any industry, there are certain standards for event photography pricing, and photographers who accept below-market rates may not be as reliable as more expensive options.

Respect your photographer for the working professional they are, and they’ll go above and beyond to make your corporate event shoot the best it can be.

Find your new favorite event photographers in any metro!

Simplify the process with Peerspace

Peerspace provides services for both photographers and event planners. Our site is the go-to destination for photographers, offering professional resources they need to manage their businesses. Our community is tailored for professionals in the creative sphere, whether you’re new to the business or have decades of experience.

And if you’re an event planner looking for that perfect event venue, remember to check out everything Peerspace has to offer. You can easily find a gathering venue in your desired location that features the amenities you need.

Here are some of our favorite event venues for you to consider:

• This industrial-chic multipurpose event space in Chicago, IL, with an on-site manager, a kitchen, customizable seating, space for 100 guests, and only about $125 per hour
• This hidden Hollywood bungalow with an outdoor patio in Los Angeles, CA, with lush, whimsical decor, space for 75 guests, and about $175 per hour
• This modern duplex and event space gallery in Midtown Manhattan, NY, with all-white decor and space for 60 guests at about $350 per hour
• This elegant multi-purpose event space in Toronto, Ontario, Canada, with high ceilings, an open layout, a kitchenette, space for about 80 guests, and about CA$200
• This beautiful creative event space in Atlanta, GA, with an open floor plan, kitchenette, sound system, props, and space for 50 guests at about $150 per hour

Peerspace offers venues that suit every event style, budget, and location. The cost, amenities, and features are listed right up front, so you never have to worry about hidden fees. And if you have any questions or requests, you can easily contact your host and they’ll be happy to help.

Bottom line on event photography pricing

By now, you probably have a good idea of what to expect in terms of event photography pricing. Having a talented pro on hand at your event venue means you’ll get photos that truly capture the essence of the moment. Plus, you’ll come away with stunning professional images to share on social media and use for your marketing materials.

Make sure to chat with a few photographers about your event and what you’re envisioning. And don’t forget to book a fantastic Peerspace venue as the backdrop for your event. You’re sure to find a stylish and welcoming space to make your gathering stand out.

With the right venue, the support of your host, and a skilled photographer behind the lens, you’re all set to host an incredible event that will be the talk of the town for years to come.

Find unique event spaces on Peerspace